Fresh Graduate and Experienced Job Recruitment at RusselSmith Group

 Summary of Functions:
ESSENTIAL DUTIES AND RESPONSIBILITIES

• Design Development/ Management
• Setup meetings with respective individuals in order to understand the ideas, objectives and requirement of each design project.
• Interprets and develop designs in line with the ideas gathered during briefing sessions.
• Develops design briefs by gathering information and data through research.
• Develops and presents rough layout of designs to respective individuals for reviews and approval
• Proofread designs and documents to produce accurate and high-quality work;
• Illustrates concept by designing rough layout of art and copy regarding arrangement, size, type size and style, and related aesthetic concepts.
• Design graphics and document templates for internal and external use as required
• Designing templates for proposals, company brochures, employee identity card, business cards using creative, innovative, novel, unique concepts and approaches.
• Assist with formatting of documents such as reports and provide guidance to users within the Organization
• Research and keeps abreast of emerging technologies in new media, particularly design programs such as InDesign, QuarkXPress, FreeHand, Illustrator, Photoshop, 3ds Max, Acrobat, Director, Dreamweaver and Flash;
• Designing templates for proposals, Company brochures, identity cards, business cards using creative, innovative, novel, unique concepts and approaches.
• Develops concepts, graphics and layouts for product illustrations, company logos, and websites

Branding Management

• Managing online brand campaigns to raise brand awareness.
• Plan, promote and execute activities and strategies to establish and maintain a positive presence for the RusselSmith brand.
• Maintain and improve the RusselSmith Brand Manual
• Create awareness about RusselSmith’s brand value and guidelines within the Organization
• Preparation of audio-visual content for internal and external use
• Scriptwriting and storyboarding of materials for digital marketing
• Develop creative programs and design concepts that meet the business objectives of the organization and that advance our brand strategy
• Insures the timely development and execution of plan, campaigns, and projects to assure earnings, growth, and profit goals are achieved.
• Organization and management of multimedia content and display equipment
• Website Management
• Develop, design and implement online content, tools and web style standards to ensure consistency, timeliness and best user experience for RusselSmith’s web properties
• Managing and redesigning of the company website.
• Develop and implement a front line online presence by strategically positioning the company’s website content
• Manages the website by posting and reviewing contents. Also ensures content is accurate and timely
• Ensures that the website retains all brand attributes and reach the interest of identified key audiences.
• Tracking conversion rates and making improvements to the website
• Improving the usability, design, content and conversion of the company website
• Produce a consistent visual image on the company’s websites by promoting uniform fonts, formatting, icons, images, and layout techniques.
• Monitor and report on website traffic statistics on a weekly basis
• Social Media Management
• Continuously review and manage content on RusselSmith’s website(s), social media accounts and other online assets and ensure that they are constantly updated with fresh and dynamic content by seeking out new copy, imagery, audio and video materials
• Plan and execute all web, SEO, marketing database, email, social media and display advertising campaigns
• Ensure Russelsmith online presence via professional social media (LinkedIn, facebook, twitter etc.) represents the brand identity
• Customer Management
• Maintain communication and client satisfaction.
• Use creative expertise to interpret the company’s vision and make it a tangible and deliverable product.
• Perform multiple projects from concept through completion
• Digital Marketing
• Generate brand marketing ideas/concepts for new and existing services, packaging designs, including shapes, sizes, colours, fonts and imagery.
• Coordinate the production of digital adverts, newspaper and magazine advertisements, direct mail packs, email campaigns, websites, gift and promotional items, onboarding packs, exhibition stands, road shows, and other items as required.
• Launch and oversee advertising and media planning of company services
• Coordinate the activities of designers and brand experts involved in the positioning of the company’s services/products
• Design the templates for a variety of digital marketing campaigns and techniques
• Perform research on online marketing, social media and emerging technologies with the aim of improving and strengthening the Company’s digital marketing efforts
• Provides guidance to staff and conveys the vision and values of maintaining the corporate identity of Russelsmith.
• Monitoring compliance with the company defined brand formatting in regards to procedure, letterheads, email signature, project reports, presentations and proposals.
• Interacts with all functional departments, outside design, pre-press, print and materials suppliers to ensure that the assigned customer specific projects are executed to high company quality standards and completed on time.
• Generating and coming up with ideas/concepts for new and existing services, packaging designs, including shape, size, colours, fonts and imagery
• Develop and execute marketing programs that increase brand identity and brand awareness of company’s services and or product.
• Plan, strategies and execute marketing designs and activities to establish and maintain brand presence in the market

Educational Qualifications:
QUALIFICATIONS

• A good first degree in Graphic Design, Marketing or Advertising is preferred
• At least 1 - 2 years of related job experience
• Knowledge of layouts, graphic fundamentals, typography & limitations of the web; must understand Flash and have the ability to storyboard or translate ideas to designers and develop innovative motion graphics solutions.

Experience Required:
0-2 years

Skills/Qualifications Required:

• A strong working knowledge of experience design, brand development, interactive Good communication and presentation skills
• Good team spirit and project management skills
• Good problem solving skills and initiative
• Good relational skills
• Advanced and strategic thinking skills
• commerce and creative process
• Print and web design capabilities: must know how to work in both media for integrated campaigns
• Ability to lead projects from concept to completion. Apply best practices in user interface and interactive design, including image optimization and site mapping
• Experience with software such as Photoshop, Illustrator, InDesign & Flash
• Experience with Adobe After Effects& video editing (a plus) needed for this position
• Knowledge of HTML, DHTML CSS, Action script& Drupal
• Ability to make evaluative judgments
• Ability to communicate effectively, both orally and in writing
• Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments
• Passion, Integrity, and Energy!

Physical Demands:

Regular use of the telephone and e-mail for communication is essential. Sitting for extended periods is common. Hearing, vision and speaking within normal ranges is essential for normal conversations, to receive ordinary information and to prepare or inspect documents.

No heavy lifting is expected. Exertion of up to 10 lbs. of force occasionally may be required. Good manual dexterity for the use of common office equipment such as computer terminals, calculator, copiers, and FAX machines.

Work Environment:

The job is performed indoors in a traditional office setting. Activities include extended periods of sitting and extensive work at a computer monitor and/or calculator.

No heavy lifting is expected. Exertion of up to 10 lbs. of force occasionally may be required. Good manual dexterity for the use of office equipment such as computer, calculator and copiers.

Work Environment:

The job is performed indoors in a traditional office setting. Activities include extended periods of sitting and extensive work at a computer monitor and/or calculator.

go to method of application »

 Summary of Functions:
ESSENTIAL DUTIES AND RESPONSIBILITIES

• Review incoming invoices/check requests/credit card charges and accompanying documentation for accuracy and proper authorization/approval.
• Reconcile operational project cost after payment crediting entry to insure all job cost entries have a proper cost code number and have been entered correctly.
• Maintain master vendor list verifying new vendors are properly authorized.
• Maintain the insurance payment database. Track company’s licenses and insurance to insure both remain current.
• Identify expenditures where an invoice has not been submitted for processing.
• Coordinates the processing of cash advances, retirement and reimbursements. Audit expense reimbursements and retirements
• Reconcile credit card statements and open payables after each check run
• Maintenance of accounting records files for accounts payable vouchers and deposits worksheets, including archiving of records.
• Prepares an annual account analysis and payment of taxes
• Backup function for daily bank deposits and other functions as needed.
• Process accounts payable and generate weekly check run for multiple entities
• Review payment submissions for general ledger account coding and approval signature
• Ensure compliance with established company policies and procedures and incorporate procedural changes when necessary
• Code vendor invoices with proper general ledger codes
• Maintain either electronic database or physical register of invoices
• Coordinates and reviews the maintenance of records within the department
• Build and maintain effective relationships with internal customers through timely and accurate payment and response to inquiries.
• Review general ledger account reconciliations, journal entries and accruals to ensure the timely completion of month-end closing processes.
• Prepares reports on check registers and credit card statements as appropriate
• Partner with other departments to manage the accurate and timely processing of all transactions and companywide inquiries.
• Coordinating the transaction processing of invoices and payments from a control and efficiency viewpoint.
• Initiates process improvements, performs analysis and management control activities necessary for the smooth operations of the accounts payable, expense report, and corporate credit card functions.
• Review exception queues for Accounts Payable and expense reporting, and research and resolve to meet payment terms and in accordance with closing deadlines with a strong focus on reducing exceptions.
• Ensure that transactions processed are in compliance with RusselSmith policies and procedures, including IFRS requirements.
• Review, and modify as approved key controls, create/maintain process flows and documentation for assigned responsibilities and adhere to controls.
• Assist with External and Internal Audits. Ensure all requests from auditors are completed on a timely basis. Review findings and provide recommendations for remediation
• Facilitate the on boarding process for new employees and instill a basic understanding of RusselSmith Accounts Payable and expense reporting policies and procedures to new hires.
• Ensure all transactions are appropriately accounted for and reconciled in the general ledger.
• Collaborate with the Procurement, Commercial and QAQC teams to ensure efficient process and communications.
• Serve as the primary customer contact regarding Accounts Payable and travel and expense issues with a focus on providing exemplary customer service.
• Perform assigned Accounts Payable account reconciliations in accordance with established deadlines. Research and resolve reconciling items in a timely manner.
• Develop, implement and monitor Key Performance Indicators (KPIs), generate monthly reports and analyze results, explain variances and develop action plan to remediate issues and/or risks.
• Focus on continuous improvement and exemplary customer service.
• Generate various accounts payable reports for internal and external distribution as necessary
• Interact regularly and professionally with other departments and vendors. Provides assistance and responses to inquiries regarding accounts payable and/or assist in issue resolution
• Coordinate the distribution of vendor checks as well as email alert of account crediting
• Facilitate completion of financial objectives established by the CFO, Finance Controller and the Finance Manager.
• Provide support as needed to CFO and Financial Controller.
• Perform other duties and or ad-hoc tasks as requested or assigned

Educational Qualifications:

• A good first degree in accounts
• At least 4years of related accounting experience.
• Professional certification- ACCA, CFA, ACA is desirable

Experience Required:
5-10years

Skills/Qualifications Required:

• Good communication and presentation skills
• Good team spirit and project management skills
• Good administrative, relational and problem solving skills
• Strong quantitative skills such as statistics and data analysis skills
• Good reasoning skills; multi-tasking skills and organizational skills
• Exhibits initiative, responsibility and flexibility
• Good supervisory skills
• Proficient in the use of Microsoft Office Tools. Strong analytical and data analysis skills
• Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
• Safety and security—the individual actively promotes and personally observes safety and security procedures, and uses equipment and materials properly.
• Document Control - Reviewing and keeping records of transaction of sale and purchase goods and services

Physical Demands:

Regular use of the telephone and e-mail for communication is essential. Sitting for extended periods is common. Hearing, vision and speaking within normal ranges is essential for normal conversations, to receive information and to prepare or inspect documents.

No heavy lifting is expected. Exertion of up to 10 lbs. of force occasionally may be required. Good manual dexterity for the use of office equipment such as computer, calculator and copiers.

Work Environment:

The job is performed indoors in a traditional office setting. Activities include extended periods of sitting and extensive work at a computer monitor and/or calculator.

go to method of application »

 Summary of Functions:
ESSENTIAL DUTIES AND RESPONSIBILITIES

• Cost Planning and Control
• Develop and implement cost control policies and procedures as applicable
• Liaise with the finance department to implement and apply cost accounting policies and procedures as they are derived.
• Aide in the development of new labor and overhead rates, budget, and forecasts.
• Monitor budget utilization trends by analyzing data and recommend standard budget for each department in the organization.
• Monitor organization’s procurement trends and recommend ways to eliminate wastefulness of resources.
• Evaluate the procurement needs of each department, plan procurement processes, identify cost-effective and efficient acquisition methods and provide vendor contract administration support.
• Monitors and ensure the organization purchases the right amount of goods and services it needs to operate at the right price and purchasing cost savings opportunities
• Monitor cost savings against market survey benchmarks
• Ensures vendor invoice validation, cost forecasting and reporting, including assistance with other procurement activities processing Purchase requisitions and Purchase Orders.
• Implements cost accounting procedures and methods related to overall procurement within the company.
• Liaise with other department in development of the annual operating plan and monthly cost/ budget forecast.
• Budget Trend Analysis
• Analyze overhead cost against Standard/Budget; research and explain budget variance
• Prepare analysis of fixed spending by department. Show actual vs. budget and identify and explain variances.
• Responsible for the preparation of analysis reports for company procurement and cost effectiveness trends.
• Examines and reviews unusual cost records and ensures cost data is allocated correctly.
• Familiar with a variety of the field's concepts, cost analyst and price analysis practices, and procedures.
• Evaluates vendor cost and pricing proposals.
• Request for Quotes (RFQ) evaluations
• Analyze the company’s consumption and forecast its future needs. For example, study the printing needs of each department to establish the number of copier papers that can take the company through an entire month.
• Participation and presentation of timely and accurate data and analysis at cost planning meetings
• Perform ad hoc procurement cost analysis to support the operations.
• Policy & Procedures- Oversee the development, review and implementation of departmental policies, procedures and forms.
• Departmental Reports- prepare weekly, monthly, quarterly, annual reports and other reports as required.
• Performs other duties as assigned or required.

Educational Qualifications:
QUALIFICATIONS
Bachelor’s degree in Accounting or Finance preferred

Experience Required:
2-5years

Skills/Qualifications Required:

• Strong analytical, written/verbal communication, interpersonal, and relationship building skills
• Must possess strong analytical and decision-making skills, as well as a keen attention to detail to thrive on the job
• Problem Solving/Analysis. Financial Management. Business Acumen. Technical Capacity. Initiative. Communication
• Ability to adapt to change quickly and multi-task.
• Excellent knowledge of financial business operations and risk-based auditing
• Ability to manage projects and, when required, supervise auditors to follow sound internal control practices and to manage risks appropriately.
• Strong skills in negotiating, relationship building, problem solving, and timely problem escalation.
• Excellent written and oral communication skills
• Excellent time management and organizational skills
• Detail oriented but able to quickly grasp the big picture
• Good communication skills and the ability to work well with people are essential. Ability to manage contractual/commercial issues.
• Good coordinating and multitasking skills
• Good reasoning skills; communication skills; multi-tasking skills and organizational skills
• Exhibits initiative, responsibility and flexibility.
• Ability to maintain flexible attitude and approach towards assignments and successfully operate under guidelines.
• Must possess working knowledge of regulatory bodies and general financial business conditions.
• Exercise good judgment in safeguarding confidential or sensitive information and adhere to high standards of confidentiality and honesty.
• Problem solving, data literacy and analytical skills
• Proficiency in Microsoft office tools
• Proficient in the use of Microsoft Office Tools.
• Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
• Document Control - Reviewing and keeping records of transaction of sale and purchase goods and services

Physical Demands:

Regular use of the telephone and e-mail for communication is essential. Sitting for extended periods is common. Hearing, vision and speaking within normal ranges is essential for normal conversations, to receive ordinary information and to prepare or inspect documents.

No heavy lifting is expected. Exertion of up to 10 lbs. of force occasionally may be required. Good manual dexterity for the use of common office equipment such as computers, calculator, copiers, and FAX machines.

Work Environment:

The job is performed indoors in a traditional office setting. Activities include extended periods of sitting occasional fast paced events and extensive work at a computer monitor and/or calculato

go to method of application »

Summary of Functions:
ESSENTIAL DUTIES AND RESPONSIBILITIES

• Organizes, coordinates and monitors the assigned project procurement activities at the various stages of work, as well as takes the appropriate measures to ensure that the entire
• project procurement cycle is on schedule and within the budget and in accordance with requisition or contract requirements.
• Develops and implements the procurement execution strategy and procedures in accordance with the company guidelines.
• Planning and development of project scheduling with reference to issue dates of requisitions and purchase order placement.
• Monitor the issue of material requisitions within required dates. Review requisitions for completeness and expediting all missing data and/or documents and establish early
• required delivery dates for equipment and materials in accordance with procedure and schedule
• Analyzes and evaluates purchase requisition forms, as assigned, to ensure purchases meet requirements.
• Communicates with requesting unit or department personnel in person, by telephone or in writing when discrepancies appear on unit/department’s purchase requisitions and modifies forms accordingly to ensure adherence with company’s procurement processes
• Communicates with vendors to interpret, clarify, inform and resolve procurement issues.
• Provides assistance to office personnel on appropriate purchasing procedures.
• Monitors vendors/contractors performance to ensure compliance with all contractual terms and conditions. Communicates with departmental manager on recommendations to resolve
• vendor performance issues.
• Assist and ensure the update of vendor database files in the company approved system in order to establish authorized vendor status.
• Initiates and processes requests for quotations for department’s purchases, researching, evaluating, and making appropriate selection of product or service classification from the company master vendor list.
• Coordinating purchasing activities includes researching, identifying, and evaluating vendors for pricing and quality, documenting all purchasing decisions, and completing purchase orders.
• Preparation and issues inquiries for commodities, equipment, services and fabrication to suppliers in order to obtain competitive bids.
• Monitors all project procurement activities and takes appropriate action(s) to assure that the inquiry cycle, approvals, and commitments are on schedule.
• Ensure authorized signatory approvals are followed, and purchase order/change orders are prepared and issued with applicable attachments.
• Informs the departmental manager or H.O.D of complex procurement issues, critical areas or where vendor claims may have been requested and recommend corrective actions.
• Review and issue purchasing reports such as inquiry status summary, purchase order list and other reports as required.
• Identify vendors for vendor alignment and participate in vendor alignment meetings where necessary.
• Maintains good relationships with vendors to provide the maximum utilization of their expertise, ideas, methods and material application in order to achieve maximum cost savings.
• Assists the QAQC Unit, evaluates existing vendors as well as develops new vendors and prepare the master vendor list where necessary.
• Maintains the highest ethical and professional standards and ensures that all departmental guidelines are followed.
• Coordinates, as needed, with the logistics personnel to assure the timely and cost effective transport of all equipment and materials to the required site.
• Process claims, back-charges and liquidated damages as foreseen in the purchase orders when required
• Ensure that distribution of procurement documentation is promptly accomplished as required by procurement flow chart and seek approvals, authorizations and signatures.
• Maintain and file necessary vendor correspondence and purchasing documentation for information and auditing purposes in accordance with departmental file management system.
• Review, proofread, and verify forms, invoices, requisitions and financial documents as necessary for accuracy in calculation and adherence to policies and procedures.
• Perform other duties as assigned.

Educational Qualifications:
QUALIFICATIONS

• A good university first degree is required.
• At least 2-5 years of related experience in a purchasing position
• Purchasing-related certifications i.e. Certified Purchasing Manager (CPM) will be an added
• advantage
• Experience in supply chain development of procurement strategies is desirable
• thorough knowledge of commercial and legal terms and conditions

Experience Required:
2-5years

Skills/Qualifications Required:

• Ability to manage contractual/commercial issues.
• Good coordinating and multitasking skills
• Good interpersonal and team spirit skills
• Good bargaining, pricing and negotiation skills.
• Exercise good judgment in safeguarding confidential or sensitive information and adhere to
• high standards of confidentiality and honesty.
• Effective time management skills
• Problem solving, data literacy and analytical skills
• Good vendor management skills
• Proficiency in Microsoft office tools
• Knowledge of general principles and practices of bargaining and purchasing.
• General knowledge of procurement supply chain.
• Good communication skills and the ability to work well with people are essential.
• Quality control—the individual demonstrates accuracy and thoroughness and monitors own
• work to ensure quality.
• Safety and security—the individual actively promotes and personally observes safety and
• security procedures, and uses equipment and materials properly.
• Document Control - Reviewing and keeping records of transaction of sale and purchase
• goods and services.

Physical Demands:

Regular use of the telephone and e-mail for communication is essential. Sitting for extended
periods is common. Hearing, vision and speaking within normal ranges is essential.

No heavy lifting is expected. Exertion of up to 10 lbs. of force occasionally may be required.
Good manual dexterity for the use of common office equipment.

Work Environment:

The job is performed indoors in a traditional office setting. Activities include extended periods of
sitting occasional fast paced events and extensive work at a computer monitor and/or
calculator.