• Secretarial Vacancy at Vicmart Enterprises Limited

  • Posted on: 4 January, 2017 Deadline: 8 January, 2017
  • View Jobs in Sales / Retail View All Jobs at Vicmart Enterprises Limited
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  • Vicmart Enterprises Limited - We are an indigenous firm involved in the marketing and sales of FMCG (fast moving consumer goods) and other allied products to meet the needs of our customers.

    Secretary

     

    Job Description

    • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
    • Arrange conferences, meetings, and travel reservations for office personnel.
    • Complete forms in accordance with company procedures.
    • Compose, type, and distribute meeting notes, routine correspondence, and reports.
    • Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
    • Locate and attach appropriate files to incoming correspondence requiring replies.
    • Mail newsletters, promotional material, and other information.
    • Maintain scheduling and event calendars.
    • Make copies of correspondence and other printed material.
    • Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
    • Schedule and confirm appointments for clients, customers, or supervisors.
    • Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
    • Conduct searches to find needed information, using such sources as the Internet.
    • Coordinate conferences and meetings.
    • Establish work procedures and schedules, and keep track of the daily work of clerical staff.
    • Manage projects, and contribute to committee and team work.
    • Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.
    • Order and dispense supplies.
    • Prepare and mail checks.
    • Provide services to customers, such as order placement and account information.
    • Supervise other clerical staff, and provide training and orientation to new staff.
    • Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications

    Qualifications

    • National Diploma in Secretarial Studies or related discipline.
    • Candidates residing only in Ibadan should apply or candidates willing to reloctate

    Method of Application

    Applicants should send their CV's to: careers@vicmartent.com

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