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International Medical Corps (IMC) is a global, humanitarian, non-profit organization dedicated to saving lives and relieving suffering through health care training, relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, non-political, non-sectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide.
International Medical Corps has been operating in Nigeria since November 2013. It currently has its country office in Abuja and field offices in Kano, Sokoto and Maiduguri where it is implementing emergency Water, Sanitation, Hygiene (WASH) and Protection programs, and also building capacity of local health systems and structures, ensuring the provision of quality, accessible Nutrition and Health Care.
- Finance and Compliance Officer provides day-to-day financial support on active awards including sub-award recipients in accordance with donor regulations and IMC policies and procedures.
- He/she will ensure prompt and accurate preparation of financial report and perform periodic financial analysis. Finance and Compliance Officer reports directly to Finance Manager in Maiduguri field office.
Financial Accounting and Compliance:
- Accounting and finance support on all active awards in the field office
- Assist program departments with day-to-day financial support in accordance with donor/client and International Medical Corps internal policies and procedures
- Ensure required preapprovals are secured in advance of incurring an expense
- Prepare procurement requests and ensure all approvals are secured and coordinate with logistics department the delivery of services and goods
- Account for procurement transactions to ensure adequate supporting documentation, accuracy, and control over payments
- Prepare ad hoc logistics and financial reporting to aid in tracking and reconciliation of transactions
- Maintain accurate financial transactions and grant/contract records
- Assist program staff and finance department in meeting donor/client and internal reporting requirements
- Prepare timely and accurate financial reports for submission to donor on or before the deadlines
- Prepare timely and accurate monthly Pipeline.
- Prepare cash projection and request for submission to country office.
- Ensure timely remittance of relevant statutory payments.
- Maintain frequent communication with Program Staff, and Field office Finance to ensure finance activities and objectives are communicated clearly.
- Work with program and logistics staff to ensure the coordination of programs is within budgeted targets.
- Attend coordination meetings upon need.
- Respond promptly to internal audit’s queries.
- Interface with service providers on service delivery, invoicing and processing of payments
- To work closely with IMC sub-grantee(s) finance staff (s)
- Support all field based sub-recipients (partners) on financial accounting and reporting
- Build financial capacity of local partners on all active awards
- Support partners in building strong internal controls systems
- Perform monitoring visits as needed to partners’ office
- Obtain and review partners’ monthly financial reports
- Ensure that all supporting documents received from partners are accurate, reliable and complete
- Support partners in award close-out processes
Qualifications and Experience
- A degree in Accounting, Banking and Finance or any related course.
- A professional accounting certificate is an added advantage
- Experience in an INGO setting is required
- Previous experience in managing local partners (sub-recipients) is an advantage
- Ability to speak Hausa is desired
- 2 years cognate experience in accounting and finance
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- The Finance Manager (FM) will report directly to the Finance and Administration Director (FAD) and will manage field office finance officers.
- In collaboration with FAD, he/she will provide technical supports to logistics and program team members on finance and compliance in line with IMC policy and procedures.
- He/she will be responsible for financial data entry and reporting for review of FAD.
Specific Duties and Responsibilities
Financial Management and Compliance:
- Perform initial review of financial transactions and documents presented by other departments and ensure that the documents are complete and in compliance with IMC policy. Financial reviews will include but not limited to ensuring that required preapprovals are obtained in advance
- Ensure that all documentation supporting payments to third parties are adequate and in compliance with IMC and donor regulations
Financial Data Entry into Cost Point:
- Ensure prompt financial data entry into cost point for the country program
- Perform regular reviews of the GL entries using cost point data
- Support FAD in sub-award management and build capacity of all FOs on best practices of sub-award management. This include ensuring that all financial reports and supporting documentations submitted to IMC by sub-award recipients are accurate and received in timely manner and in line with sub-award agreement terms and conditions
Periodic Financial Reporting Including Bank and Cash Management:
- Prepare timely and accurate financial reports for submission to FAD for review on or before the in-country timelines
- Bank and Cash management which includes promoting cashless operations in line with donor, local laws and IMC policy and procedures
- In coordination with FAD and with our local bankers, ensure that currency conversions are supported with adequate reference documents, including ensuring comparative analysis with other agencies
- Supports the project leads in timely cash request for project activities
- Support timely remittance of statutory payments to appropriate government agencies
- Ensure cash are available in-country at the right place (field offices) and at the right time
- Ensure cash balances are reasonable (not too high and not too low) in-country
- Manage document filing system and scanning on “Share file”
- Ensure effective document retention system is in place for all transactions in original hard copies in line with IMC policy
- Ensure all evidences of other important documents such as original copies of third party contracts, periodic assets listings and inventory reports, amortization reports of prepayments such as insurance premiums, rent etc and kept both in soft and hard copies for easy reference
- Any other duty as assigned by supervisor
Qualification, Skills and Experience
- Master's degree in Accounting and Finance, and/or professional accounting qualification
- Minimum of 3 years NGO experience in a structured institution
- Sound knowledge of donor regulations such as USAID, ECHO, WFP
- Strong computer skills
- Strong working knowledge of Microsoft Office (especially excel)
- Experience in using accounting software for financial data entry, analysis and reporting
- Good organizational and problem-solving skills, with an analytical approach
- Good interpersonal skills
- Ability to integrate and work well within multiethnic and multicultural teams
- Prior experience in humanitarian/ emergency response programs not mandatory but will be an added advantage.
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- Reporting to the Nutrition Coordinator, the Food Security Officer will provide leadership and management of all aspects of the food security and livelihood integrated to CMAM project/s in Maiduguri LGA in Borno.
- He/ She will be responsible for the implementation food security /cash/food voucher transfer component and ensuring program quality, completion of activities within allocated funding and project period, and identifying new needs for program expansion and improvement.
- The Food Security Officer will be spending full of his/her time in Maiduguri.
- Respect the dignity of the beneficiaries, careers and members of the community
- Supervise and lead the management of emergency food security activities related to active projects linked to the CMAM program within the Maiduguri LGA.
- Support the team to define the implementing methodology, to organize trainings, to define and implement a realistic working plan, to setup monitoring and evaluation tools, adapted to cash and vouchers approaches.
- Organize and take an active part in field and rapid assessments, market mapping and analysis, beneficiaries selection in order to collect information and data needed for the design, monitoring and evaluation cash based activities.
- Analyze and control the technical performance of active projects, improving the technical relevance of the food voucher response including data collection analysis, baseline and surveys definition, in closed cooperation with CMAM Interventions
- Responsible to the food voucher transfer for the overall quality of the project management and of any methodological tools used in project implementation, supporting the definition and implementation of integrated approach projects between the other.
- In coordination with the nutrition coordinator to contribute to the management of the project team through the definition of responsibilities, evaluation of technical capacities and training/capacity building according to donors’ cash and vouchers approaches
- In coordination with the nutrition coordinator, finance and logistic to ensure project budget, equipment and local supply planning as well as the efficient management of financial resources (in line with donor procedures, national law and IMC procedures)
- Ensure regular project reporting in a timely manner and in compliance with donor format and guidelines
- Ensure proper field staff management and coordination, identification of project staff and administration needs
- Ensure timely communication with field and effective coordination with other food security partners in Borno state
- Ensure active participation to cluster’s or other relevant meeting
- Communicate in a timely manner any changes in project planning due to security constraints to the security manager *Ensure that procurements are timely initiated, monitored and prioritized by the logistics team;
- Assist Nutrition Coordinator monitor and ensure spending against plan, and analyze monthly financial reports; Ensure that program spending is in line with original plan and burn rate balances with implementation progress; Foster linkages with partners including agriculture offices, UNICEF and private sector institutions for effective implementation of the program
Qualifications and Experience
- Bachelor's degree in Agriculture or other relevant certifications
- At least two (2) years’ experience in humanitarian interventions focusing on food security and nutrition
- An understanding of food security interventions.
- Good command of English and knowledge of Hausa is an added advantage.
- Proficiency in Microsoft Office
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- The Information Officer is the focal point for developing external and internal progress and situation reports. Working with sector leads, the M&E team, and senior management, the Information Officer supports the development of templates and tools to support efficient internal programmatic and contextual reporting.
- The Information Officer leads the compilation of internal and external reports.
- The Information Officer also represents the organization by participating actively in formal and informal Information Management coordination forums.
- The Information Officer reports to the Emergency Program Coordinator.
- This position is subject to funding.
Essential Duties and Responsibilities
- To perform this job successfully, an individual must be able to perform each essential function with minimal supervision.
- Draft regularly scheduled internal and external reports/updates on country program/emergency response activities for sharing with International Medical Corps HQ and field-level donor representatives
- Work with the M&E Team and Program Leads to develop internal reporting structure – identifying individuals (data collectors) responsible for providing sector and contextual information.
- Work with the M&E Team and Program Leads to develop internal reporting schedule and templates
- Compile information for situation analysis (security, political, media, from other agencies/actors), regarding humanitarian needs and program activities
- Work with data collectors - including providing training and support and facilitating coordination in gathering and compiling relevant information to produce location, sector or other reports.
Analyze relevant material from internal and external sources for inclusion in reporting:
- Compile and report out on program updates and activity data in close coordination with M&E officer
- Coordinate with program staff to draft external communication products, including success stories that highlight need and programmatic impact
Coordination & Information Management:
- Contribute to external coordination through NGO and other coordination mechanisms.
- Coordinate with program staff to produce material useful in external communications, for use by HQ Communications, Resource Development, and the field team.
- Assist with and respond to information requests—including ad hoc and donor inquiries in collaboration with program heads
- Facilitate and support information flow, particularly regarding the current status of activities, within the International Medical Corps field team and with HQ
- Work with the M&E Team and Program leads to develop a strategy for collating and storing program information, including but not limited to: situation reports, donor reports, proposals, photos and videos for easy access and retrieval and to support effective knowledge transfer.
Qualifications and Requirements
- University degree specializing in Development Studies, Communications, Public Health, Public Affairs, Women’s Studies, or other specialties relevant to humanitarian work.
- At least two years of experience with a non-profit or non-governmental organization
- Significant experience writing reports and proposals. (Writing samples required)
- Significant experience researching humanitarian topics utilizing a wide-variety of local and international resources.
- Ability to exercise sound judgment and make decisions independently
- Flexible, able to cope with stressful situations and frustrations
- Strong experience with Microsoft Excel, including use of formulas and pivot tables.
- Excellent skills with Microsoft Word.
- Excellent English communication skills, particularly writing
- Willingness to travel to other Borno LGAs outside of MMC for up to 2 weeks as required by supervisor.
Method of Application
Applicants should send their Applications to the "Human Resource Officer, International Medical Corps" via the email: firstname.lastname@example.org
- Only Short-listed candidates will be contacted
- Candidates MUST state the position that they are applying for as the subject of their email, otherwise applications will not be considered.
- Application letter and curriculum vitae should be in a single Microsoft Word Document.