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Palladium is a global leader in the design, development and delivery of Positive Impact - the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits.
For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved- and is committed to continuing to improve - economies, societies and most importantly, people's lives.
Duration: A term of 12 months initially, to be extended based on sufficient program resourcing
Project Overview and Role
- Health Policy Plus (HP+) is a USAID-funded five-year $185 million project awarded to Palladium on August 28, 2015. HP+ has a mandate across global, country, and subnational levels to strengthen and advance health policy priorities in family planning and reproductive health (FP/RH), HIV, and maternal health.
- It aims to improve the enabling environment for equitable and sustainable health services, supplies, and delivery systems through policy development and implementation, with an emphasis on voluntary, rights-based health programs, and by strengthening in-country partners’ capacity to navigate complex environments for effective policy design, implementation, and financing aligned to their priorities.
- HP+ is starting up a new field program in Madagascar with a strong focus on health financing.
Purpose of Role
- The HP+ Nigeria Family Planning/Health Financing Advisor is a full-time position to support the HP+ Nigeria Country Director in implementing finance-related activities under the HP+ Nigeria workplan.
- The Family Planning/Health Financing Advisor will provide content knowledge, technical assistance, consultation, and support for the development and execution of economic analyses, health finance policy analyses and strategies, and costing assessments.
- Methodologies that may be applied include cost-effectiveness studies, unit costing of health interventions, health budget and expenditure surveys, and feasibility or policy analyses of proposals for community-based and social/universal health insurance programs.
- The Family Planning/Health Financing Advisor will provide high-level technical assistance to the Ministry of Health, the Nigerian Healthcare Financing and Advocacy Technical Working, the state-level Family Planning Advocacy Working Groups, and policymakers in Nigeria, and will write reports, and policy and technical briefs to inform relevant audiences.
- The candidate may be required to manage local consultants to carry out activities.
- Provides health economics, health finance and costing expertise/technical assistance to the program, technical staff and administrators as per project/program requirements.
- Provides analytical and evaluative techniques to identify, consider, and resolve issues or problems.
- Uses various quantitative and qualitative techniques to perform costing and policy analyses.
- Develops, reviews and/or prepares necessary technical and program-related reports, including presentations, briefs and posters.
- Guides and supports protocol development, research, data collection, policy formulation, training, technical working groups and capacity building efforts in support of project activities and deliverables.
- Ensures quality of services and compliance per project/program requirements.
- Organizes as needed project/program trainings, conferences, workshops, and meetings.
- Participates, and represents the organization as needed, in outside associations, conferences, and symposia.
- Advanced degree with significant experience preferred. PhD or MA in Economics or Health Economics, or MPH with significant coursework in health economics and finance.
- At least 8 years of experience in public health, health economics, health finance, and policy formulation related to developing countries, or experience in other fields related to the duties described above.
- Strong program management skills and supervisory skills are highly desirable.
- Strong interpersonal, writing, presentation, and organizational skills are required.
- Demonstrated problem solving, analytic, financial, and evaluative skills.
- Experience translating/communicating data for decision making and policy reform
- Attention to detail and ability to effectively and efficiently perform multiple tasks and balance competing priorities often within a required timeframe.
- Professional and mature demeanor and conduct.
- Ability to respond and adapt quickly to changing requirements and competing demands.
- Ability to take initiative and/or respond independently to situations.
Further Role Requirements:
- This position is based in Abuja, Nigeria and is open to candidates who can demonstrate that they are legally able to work in Nigeria.
- There are no moving expenses or expatriate allowances associated with the position.
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- The Finance and Operations Manager is responsible for ensuring compliance with the Nigerian government, donor, and company policies and procedures in the areas of finance and office administration.
Budget, Accounting and Financial Management:
- Ensure all finances are managed in alignment with the Nigerian government regulations, company and client’s financial policies and procedures.
- Liaise with project team in Field Office and HQ to prepare, review and revise project budgets and expenditure forecasts.
- Forecast project expenditures through field office, timely submit field cash requests and manage cash flows in field office.
- Communicate and follow up with relevant suppliers, consultants, vendors, contractors and staff with regards to invoices, payments, advances or finances.
- Reconcile and review invoices for payments. Ensure necessary review, deliverables, and approvals before issuing payments. Write checks and issue payments.
- Ensure applicable tax withholding and deductions are taken care of as per the Nigerian laws and regulations.
- Maintain up to date bank and petty cash account transaction records and supporting documentations.
- Record all financial transactions in the financial templates provided by HQ, accurately and in a timely fashion. Prepare, review and submit regular field vouchers and financial reports to HQ, as required.
- Collect bank statements for the bank accounts, review cash book, and reconcile the accounts.
- Review monthly financial reports, and inform/update expenditure forecast/budget on regular basis.
- Prepare financial report as necessary and provide necessary financial support to the project.
- Process for applicable tax exemptions and VAT reimbursements during or after procurements.
- Assist in end of year financial audit, as required.
Human Resources Management (HRM):
- Coordinate with field office and HQ team to ensure field office HRM is in compliance with local labor laws, company policies and donor requirements.
- Implement applicable company policies and procedures to recruit field staff.
- Monitor and manage staff employment contracts and extensions in consultations with the project team in field and HQ. Keep track of contract expiry dates and process renewal on timely fashion in consultation with Country Director and HQ team.
- Ensure personnel files for all staff are created, maintained and archived. The file includes complete record of all relevant information including recruitment documents, employment agreement, leave records and other performance related information.
- Ensure timely submission of timesheet, leave plan and leave request, and respective supervisor approvals. Keep track and record of accrued leave days, used leave days and timesheets.
- Manage employee salary administration according to Nigerian laws, statutory requirements for income taxation, social security and other contributions, medical care, insurance and other benefits.
- Ensure payroll is correctly calculated, necessary withholdings and deductions are taken care of, salaries and bonuses are paid on time. As applicable, liaise with the staff and project team to ensure tax returns/reports are submitted to the relevant government authorities.
- As necessary, coordinate with company offices in HQ and Nigeria to support/renew registration of company and employees to social security/pension funds and tax office and other local authorities.
- Supervise and make sure working conditions are in conformity with legal requirements.
- Assist Country Director and HQ team in qualitative performance appraisal and professional development planning processes.
- Maintain records of all performance development activities including participation in workshop, training, seminars, etc. for each staff member in personnel files.
- Supervise operations staff, and conduct regular periodic evaluation in consultation with the Country Director and HQ, as applicable.
- Organize and participate in social events for the project staff and management.
Procurement and Contracts Management:
- In consultation with HQ, assist the project team in the hiring and management of consultants, vendors and contractors.
- Ensure the project team follows company policies, Standard Operating Procedures (SOPs), project processes and donor regulations when hiring consultants, vendors and contractors.
- Liaise with the project team and HQ Operations team to process contracts, agreements, grants, Purchase Orders and all other procurements and leases.
- Monitor and keep track of deliverable due dates and contract expiry dates, and timely inform Technical Monitors and HQ team for contract extensions.
- Maintain and update separate folder for each of the procurements. Keep records of important information, documents and deliverables related to consultants, sub-contractors/grantees and vendors for future audit purposes, such as selection, contracts and modifications, deliverables, invoices and close outs.
- Ensure that invoices are received, reviewed, approved and, payments made on time and in accordance with the agreement.
Operations and Office Management:
- Prepare field office operations manual in consultation with HQ operations team and Country Director. Ensure that appropriate policies and procedures are followed in all activities and procurement.
- Oversee all office administrative function of the office to ensure smooth office operations in all phases of the project: start up, full implementation and close out.
- Coordinate with HQ and company security contact points to ensure company safety and security polices and guidelines are followed.
- Monitor and manage business travel for staff including review and processing of travel authorization, travel advance requests, travel expense reports, logistics arrangement for transportation, lodging, etc. Ensure travelers follow applicable policies, SOPs, and guidelines of the company and donor. Keep track of travels and advances, and follow up for timely submission of travel expense reports and advance reconciliations.
- Manage office space including processing of agreements for office space lease, utilities and services and timely payments and extension/termination of agreements.
- Ensure necessary insurance coverages for staff, office and equipment are in place.
- Oversee inventory management for office equipment (including computers, printers), publications and supplies, including updated inventory list, insurance and period maintenance.
- Coordinate with technical team to ensure operations support during travel, workshops, training and other events.
- Coordinate with field and HQ security point of contacts to ensure safety and security to project staff and resources.
- Any other duties and tasks as assigned.
Degree and Experience:
- College Education equivalent of Bachelors Degree in Business Administration or Finance or Accounting.
- Masters Degree in Business Administration preferred.
- Certified or licensed in tax, payroll and audit or ACCA or CIMA preferred.
- Minimum five years of relevant experience. Experience with INGO projects is a plus.
- Knowledge of the financial and accounting systems in Nigeria.
- Experience working on USAID funded projects is highly desired.
- Strong analytical and computer skills (Accounting Software, Word, Excel, PowerPoint, Internet).
- Ability to maintain financial records, and prepare financial reports.
- Ability to work in a team and communicate effectively with diverse cultural and professional staff members.
- Ability to take initiative, working independently and able to juggle multiple priorities without compromising the high standards of performance and integrity expected of all project team members.
- Ability to multi-task and keep track of concurrent deadlines.
- Ability to speak, write and read English is required.
- Ability to travel within Nigeria.
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Project Overview and Role
- The Nigeria Expanded Trade and Transport Program (NEXTT) seeks to improve trade policy, support trade capacity building and remove bottlenecks to the free flow of goods, especially agricultural goods.
- NEXTT will contribute to food security and poverty reduction in Nigeria and support regional trade and transportation objectives by facilitating trade flows.
- It supports Nigeria's participation in the African Growth and Opportunities Act (AGOA) and complements agricultural productivity improvement efforts under the United States' Government's food security initiative Feed-the-Future, with three program activities: transport corridor improvements, policy reform and trade facilitation and export support.
Job Descriptions The Junior Accountant will report to the Director of Finance and Administration and will be responsible for the following activities:
- Perform daily functions including recording all cash, check and bank transfer transactions, maintain cash and bank ledgers
- Check invoices to ensure they have all the relevant information and are coded correctly
- Assist in preparation and reviewing expense reports, bank reconciliations, petty cash reports, bank vouchers, and petty cash vouchers.
- Assist the Director of Finance and Administration in overseeing procurement of goods and services for the project, ensuring compliance with Palladium's and USAID policies
- Preparing ad-hoc reports as requested.
- Bachelor's Degree (B. A.) in Finance, Accounting or related field and one to two years related experience and/or training; or equivalent combination of education and experience.
- Strong relational skills and financial management experience preferred
- Ability to analyse financial data and prepare financial reports.
- High level of attention to detail and accuracy.
- Good organisational and planning skills.
14 December 2016
Method of Application
Use the link(s) below to apply on company website.