• Admin/Executive Assistant at HYT Consulting

  • Posted on: 2 December, 2016 Deadline: 9 December, 2016
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  • HYT provides customized talent management services in organizational performance, talent development, and process reengineering. HYT partners with organizations to help leverage talent and develop leaders in order to accomplish strategic business objectives.

    Admin/Executive Assistant

     

    Job Description

    • Screening and/or answering phone calls and responding to enquiries,
    • Preparing correspondence, Memos, presentations, bids, proposals and other write ups on behalf of management
    • Scheduling meetings, preparing agenda and representations as directed by the management
    • Meeting and greeting management guests
    • Recording and filing meeting minutes and notes
    • Keep log of the management s itinerary, schedules, and appointments, protocols, to do list and ensure the management meets all her business obligations.
    • Ensure meetings that are cancelled are done well ahead of time
    • Organising travels and preparing travel itinerary
    • Coordinate travel and accommodation requirements and ensure arrangements in place for the management matches her specification such as drop-offs, pick-ups, hotels, airlines, activities etc
    • Planning, organising and managing events as directed by Management team

    Requirement

    • Relevant 4 year University degree
    • 3-5 years’ experience in similar role
    • Good knowledge of Microsoft office suite with focus on Word, Excel, PowerPoint and Access
    • Discretion and confidentiality are essential
    • Ability to filter information and assess priorities
    • Attention to detail and maintain professionalism at all times
    • Experience of diary management/researching and booking of travel and accommodation
    • Demonstrable experience in an administration role in a highly pressurised environment requiring tact, judgment and discretion in handling internal and external contacts is essential
    • Desire to learn
    • Excellent communication skills- verbal and written
    • Excellent time management  and organisational skills
    • Proven ability to work under pressure and to tight deadlines
    • Well presented, highly personable, bright, confident personality
    • Flexible and mature approach with ability to work unsupervised
    • Confident and able to use initiative and operate independently

    Method of Application

    All CV’s should be sent by Clicking the Apply Now Button, with the relevant position applied for as heading

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