Administrative & Logistic Manager at Solidarites International

Duration of the mission: 6 months (possible extension subject to funding)
Location: Monguno or Dikwa with regular trips to Maiduguri.

Organisation of the mission

Nigeria mission is currently stabilizing the opening process. The coordination is expected to spend a consequent amount of time in Maiduguri, in direct support of field based operations.

Therefore, the mission has a coordination team based in between Abuja and Maiduguri, which includes a Head of Mission, an Administrative coordinator a Logistic Coordinator and a Program coordinator.

Operations are to be based in Maiduguri, Monguno and other relevant LGAs. In Maiduguri the team is currently composed of project manager(s), a logistician and an administrator.

The Monguno sub-base is composed of an activity manager supported solely by a Log/Admin assistant recruited as national staff.

A substantial expansion of the base staffing is more than likely before the end of the year.

About the mission
Under the supervision of the administrative coordinator and of the Logistics Coordinator, the administrator – Logistician carries out administrative, accounting, financial and logistics management of his/her base, in compliance with donor and SOLIDARITES International procedures.

He/she organizes logistics and administrative support to the programs and

the administrator – Logistician is charged with ensuring that Solidarités International’s Human Resources policy is properly implemented as well as of the supervision of all the logistics and administrative activities at the base level.

He supports monitors and trains the members of his administrative team.

He/she assists the base Manager or the Field Coordinator to implement the security procedures

Specific context of the post:

• SI three folded operational strategy has been thought to adapt to changing context and access. It will balance a direct intervention in accessible areas (Maiduguri city) and remote operations through a network of collaborators in non-covered outer LGAs, with potential ad hoc movements from the expatriates on site, would security conditions allow it.
• This strategy takes into consideration access constraints, security restrictions, logistics issues and sensitivity of the different stakeholders.
• In this operationalization phase, the Log/admin of the sub-base in Monguno or Dikwa he/she will be remotely managed by the Field Coo based in Maiduguri.

The major challenges for this position:

• Capacity-building of the Admin-Log department staffs
• Provide adequate support to the activity manager (FSL&WASH)
• Communication in a non-English speaking context
• IRC partner strong follow-up and capacity building in total autonomy
• Manages the set-up of the base.
• Ensures good relations with local authorities including the Nigerian army officers.
• Manage storage of goods in respect of the transparency towards Nigerian

Your profile

Education: Bachelor degree in accounting, administration, and/or logistic or related field and at least one year proven experience in administrative, financial and logistics management.

Experience: Minimum of 6 months of international experience, preferably in emergency or humanitarian contexts; experience in sensitive environments (post-conflict, conflict), IDP/refugee camp experience is an added value.

Previous experience of local partner capacity building and management is an asset.

Technical skills and knowledge: Knowledge in administrative, human resources and financial management. Knowledge in procurement, fleet (car) and premises (energy, ICT, security) management. Knowledge of Solidarites International rules and procedures in terms of all human resources,financial and logistic matters (finance, accountancy, cash management, HR processes, purchase process...) preferred.

Software to manage: SAGA – HOMERE and Excel;

Transferable skills: Experience in training a small team and local partners – Significant importance on capacity building for this position

Languages: Good English command (spoken and written) essential;

Other desirable qualities: Autonomy - Sense of diplomacy – Patience very appreciate when it comes to deal with local partner - Asian experience valued

SI will offer you:

Salaried post: According to experience from 1600 euros gross per month, plus 10% annual leave allowance paid monthly, and a monthly Per Diem of 750 USD.

Social and medical cover: Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.

Vacation: During the assignment, a system of alternation between work and time off is implemented at the rate of one break every three months. For a one-year assignment, the expatriate will have a 7-day break during the 3rd and the 9th month (with 500 euros allocated by Solidarités). He or she will also be entitled to go back to his or her home country for a 14-day period after six months spent on the mission (Solidarités will cover travel costs).

During the assignment, the expatriate is entitled to R&R every three months: one week at three and nine months (with a 500 euro allowance) and two weeks at six months (with a plane ticket back home covered by Solidarités).