Career Opportunities at North East Regional Initiative - NERI Nigeria

Position Start Date: Immediately

Position Summary:

The Procurement Officer will support the procurement of goods and services required for a busy office under the project task order. S/He will be responsible for (1) ensuring that procurements and logistics operations are carried out strictly in accordance with the organization policies, regulations and local law; (2) maintaining the complete documentation and filing system for all procurement including the proposal, evaluation reports, negotiation memorandums, award documents, relevant correspondence etc.; (3) serving as the point person related to any procurement of goods and services for the program either for direct use under the project task order, or as part of the in-kind grant of Direct Distribution of Goods and Services (DDGS) activity;and (4) coordinating procurement actions with the program’s technical lead in order to ensure timely and satisfactory delivery of goods and services. This position will be based in Abuja, Adamawa, Borno and Yobe. Limited travel may be required.

Reporting & Supervision:

At Abuja, the Procurement Officer reports to the Procurement Director based in Abuja. For Adamawa, Borno and Yobe, the procurement officer administratively reports to the State Program Manager but technically to the Procurement Director based in Abuja.

Primary Responsibilities:

Primary responsibilities include but are not limited to the following:

• Ensure that the procurement process strictly follows the Organization rules and regulations.
• Maintain a file system for procurements to allow for efficient documentation and process audits and maintain the privacy of grantees and vendors.
• Maintain files, including: proposal, evaluation, award documents, official contracts and correspondence of all procurements, following policy and local law.
• Assist with preparation of Terms of Reference and/or technical specifications for materials, goods, and services, for contracts, acquisitions, and procurements, in collaboration with the program team. Ensure presentation of sufficient selection that meets requirements of quality assurance, delivery, and transparency.
• Work with vendors of goods and services to ensure quality.
• Assist with invitations to potential vendors to compete offers for the purchase of goods or services including under grants, either through direct, bid invitation, or other mechanism that ensures high standards of transparency.
• Participate in evaluation committees for proposals submitted by the various vendors, according to the solicited terms of reference and regulations.
• Process procurements according to rules and regulations.
• Maintain strict control of budgets, and financial expenditures.
• Coordinate delivery logistics with program team and/or grantees to obtain the required permits including, such as delivery receipts.
• Coordinate transportation, permits, authorizations, insurance, loading and unloading of goods/materials, and financial allocation of related expenses under grants.
• Prepare requests for quotations, negotiate, conduct analysis, and recommend vendors for delivery of goods and materials to grantees.
• Communicate all delivery schedules corresponding to grant and operations procurements, including the projection of related expenses.
• Verify deliveries are complete and timely.
• Perform other tasks, as assigned.

Required Skills & Qualifications:

• University degree in related field is required.
• Minimum of 4 years of relevant work experience.
• Experience working in development funded programs
• Strong knowledge of donor procurement rules and regulations.
• Demonstrated ability to solve challenging and complicated procurement issues.
• Experience with budgeting and cost analysis.
• Strong ability to use and develop management and tracking system
• Strong communication skills.
• Proficiency at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc. is required.
• Ability to work under pressure and efficiently handle multiple tasks
• Ability to work under own initiative or as a part of a team
• Experience of working in a conflict environment is a plus.
• Fluency in oral and written English is required.
• Fluency in Hausa language is desirable

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Job Locations: Position based in Abuja or Adamawa State

Position Start Date: Immediately

Position Summary:

The Monitoring and Evaluation (M&E) Officer designs, develops and implements a monitoring and evaluation system within assigned area. S/he gathers, analyzes, and processes complex information related to all aspects of program activity implementation. The incumbent carries out his/her work according to an established standard operating procedure for collecting data, monitoring project progress and measuring program inputs/outputs. This position will be based at Adamawa with extensive travel to project sites, and the head office in Abuja. 

Reporting & Supervision:

The M&E Officer technically reports to the M&E Manager based in Abuja and administratively to the State Program Manager in Adamawa

Primary Responsibilities:

Primary responsibilities include but are not limited to the following:

• Coordinate weekly with M&E Manager to determine priority tasks. Ensure the state team is aware of and up to date on all M&E tasks and reports.
• Conduct site visits during the project implementation phase for each grant in assigned areas.
• In concert with the M&E Manager, develop Monitoring and Evaluation plans for field-level projects.
• Produce a “routine monitoring report” (RMR) according to an approved template for each site visit prior to the indicator verification visit.
• Accurately interpret Bills of Quantities (BoQ) and grant database file shared by head office to determine indicators according which the Officer will be evaluating projects.
• Draft “final evaluation reports” (FER) based on prescribed format after visiting a grant site for verification of indicators.
• Identify lessons learned, constraints, and project impacts based on determined theme and/or sector for inclusion in FERs.
• Share observations from monitoring visits with M&E Manager when findings demonstrate questionable actions.
• Serve as primary point of contact for Grants Office when developing impact assessments, success stories and weekly reporting.
• Serve as primary point of contact for Grants Office when additional information is needed to close grants.
• Undertake comprehensive analysis of projects based on history of site visits; present findings to M&E Manager in a concise and professional manner.
• Participate in professional training and development activities, as necessary.
• Represent the program positively and professionally in both internal and external environments.
• Perform other tasks, as assigned.

Required Skills & Qualifications:

• Secondary school certificate is required; University degree in international development, social science, economics, or related field is desired.
• Two years’ experience in field monitoring, evaluation design, empirical and statistical analysis, management information systems and/or information management design is required.
• Proficiency at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc. is required.
• Strong analytical skills are required.
• Prior experience with USAID or US Government funded projects is highly desirable.
• Attention to detail and ability to follow up on tasks to completion is required.
• Experience of working in a conflict environment is a plus.
• Written and spoken fluency in English is required.
• Fluency in one or more of the local state languages in the North Eastern part of Nigeria is required.

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Position Start Date: Immediately

Position Summary:

The Program Development Officer (PDO) will develop and oversee flexible, innovative, and rapid national programming activities. The primary function of this position will be to identify, articulate and propose new areas of work. The PDO will report to the Program Director/Deputy Chief of Party and will work closely with the State Program Development Managers. S/he will advise the SMT and the Program Director/DCOP on the evolution of the political, legal and economic situations that impacts the Project nationally and as developments in the national agenda affect the program’s focal states of Adamawa, Borno and Yobe. The PDO will provide strategic guidance on how to continuously adapt the program to ensure that it remains relevant, effective and immediately takes advantage of windows of programming opportunities as they arise.

The PDO will work to goals and targets established under the guidance of the Program Director/DCOP towards achieving program and work plan objectives. The PDO will ensure that all processes comply with existing international development regulations, Task Order specifications and the project’s policy and procedures. The position will coordinate closely with Grants, Finance, and Procurement departments in Abuja to ensure adequate operational support to national level activities and oversee timely and compliant program and grants management processes. The PDO will coordinate with the Monitoring & Evaluation team to ensure that lessons learned are captured and incorporated program-wide. The position will be based in Abuja with possible travels within Nigeria.

Reporting & Supervision:

The Program Development Officer reports to the Program Director/DCOP and will manage national level program activities under his guidance, assisting in activity development, activity implementation and reporting.

Primary Responsibilities:

Primary responsibilities include but are not limited to the following:

• Contribute to the overall national-level program development strategy through constant news monitoring, contacting USG partners, other donors, and regional staff;
• Manage national-level activities and ensure compliance with Activity Flowchart, Creative’s and USAID’s requirements
• Manage processes and pipeline of national-level activity development and maintain responsibility for proposal submission, data entry, development of proposal content and finalization of budgets to ensure continually high standard of objectives, focus, accuracy, efficiency and feasibility of grants to be approved;
• Oversee the programmatic implementation and monitoring of each national-level activity in coordination with providers, Consultants and national partners. Also ensure the non-partisan implementation of each activity and the achievement of outputs as stated in the activity agreement using secondary sources of information;
• Input to grant and procurement award processes to ensure that activity deliverables are achieved, including drafting scopes of work for service providers and implementing partners, evaluating and approving technical deliverables and setting deadlines to ensure on-time delivery of project outputs;
• Gather lessons learned from the M&E teams and periodically incorporate these into the national-level program, and work with Program Development Managers (PDMs) from Borno, Adamawa and Yobe States to ensure lessons learned are incorporated across the program, resulting in overall improved project design;
• Ensure that activity implementation is in accordance with USAID rules and regulations and Creative policies and procedures;
• Identify, review and manage lessons learned and best practices for program activities through thorough completion of Final Evaluation Reports to conclude project activities;
• Coordinate with Reporting and Communications team to provide inputs to weekly reports and success story products to donor;
• Respond to requests from the Client as needed;
• Initiate and manage after-action reviews in coordination with Investigation and Compliance team as needed for activities after close-out. 

Qualifications:

• Minimum of five (5) years professional experience working in complex and challenging field operational contexts;
• University degree in political science, law, sociology, development or other related social sciences field is required; Master’s desired;
• Pior experience with international development organizations, particularly with transition programming, and/or programs that have both national and community-level engagement is required;
• Familiarity with policies and procedures in regards to financial management, financial reporting, procurement processes, systems and grants management at international organizations is required;
• Willingness to travel as and when the need arises, especially, to North East region of Nigeria;
• Strong analytical, organizational and communications capacity; and
• Fluency in oral and written communication skills in English language