Secretarial Vacancy at a Dredging and Consultancy Company

Job Description

• Statutory Compliance functions including but not limited to:
• Maintaining the Company’s statutory books and registers
• Filing of statutory returns at the Corporate Affairs Commission and other relevant regulatory agencies
• Coordinating Company Registrations and annual renewals with regulatory agencies
• Interfacing with and making representations to regulators on behalf of the Company
• Working with Management towards the efficient management and mitigation of the risk of non-compliance.

Company Secretarial functions including but not limited to:

• Convening and Coordinating Meetings of the Board of Directors and Statutory Meetings
• Ensuring compliance of Board and Company meetings with the relevant statutory and regulatory requirements
• Documenting minutes of meetings and resolutions and filing resolutions with the Corporate Affairs Commission
• Drafting and reviewing agreements, correspondence, commercial offers and other documents.

Tenders Management including:

• Coordination of tender preparation and submission
• Follow up with Contractors after submission

General HR Management and Administrative Functions including:

• Determining staffing requirements, conducting interviews and induction/training of new employees
• Managing staff through preparation of work schedules, assigning specific duties and overseeing personnel processes.
• Development and implementation of departmental policies, goals, objectives and procedures through due deliberations with the management team and staff members as necessary
• Preparation of reports needed to monitor and track projects.