• Latest Job Vacancies at Solidarites International

  • Posted on: 9 September, 2016 Deadline: 16 September, 2016
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  • For over 35 years, the humanitarian aid organization SOLIDARITÉS INTERNATIONAL has been committed to providing aid in the event of conflict and natural disasters. Our mission is to provide aid as quickly and as efficiently as possible to endangered populations by meeting their vital needs:  water, food and shelter.

    SOLIDARITÉS INTERNATIONAL (SI) is starting activities in North-eastern Nigeria in August in the fields of Wash.

     

    Log/Admin Assistant

     

    Location of position: Monguno (Borno State)

    Team management

    • Train and support team members under his or her supervision
    • Assist in the recruitment process
    • Prepare shift planning for watchmen

    Reporting / communication:

    • Participate in supervision of regulations in effect
    • Support his/her line-manager in relations with local administrative authorities

    Activities related to Administration:
    Administrative management of personnel:

    • Follow-up of visa and air ticket of expatriate team and apply on time for extension
    • Organize national and international travels
    • Welcome and participate in administrative briefing of new personnel in Monguno
    • Assist the administrator for the administrative management of recruitment and hiring in Monguno
    • Participate in the organization of training
    • Ensure archiving and monitoring of individual dossiers and deliver all documents relative to the professional life of Solidarités International employees
    • Ensure the confidentiality of all HR datas
    • Participate in the monitoring of work contracts on the base
    • Collect payment details and integrate them into the Human resources management  software (Homère)
    • Issue pay slips and supervise payment of salaries after approval by the administrator
    • Calculate taxes and duties and create pay records for the relevant organizations
    • Keep an organization chart up to date for the base
    • Assist the administrative in the organization and conduct of meetings with personnel representatives
    • Participate in the application of policies relating to salaries and benefits for Solidarités International
    • Monitor changes in the cost of living

    Treasury / accounting / management

    • Supervise the physical maintenance and safety of cash boxes
    • Prepare monthly closing, revision and integrity of accounts for the base
    • Issue vouchers, supervise archiving of records
    • Participate in audits or any checks issued by partners or head office, at the base level
    • Participate in the consolidation of budget follow ups and cash forecasts at the base level
    • Monitor due dates for payments of contracts managed by the administrative coordinator
    • List liquidity needs in concert with the admin coordinator
    • Carry out pay-outs and advances, within established guidelines
    • Keep the registry of cash pay-outs and the cashier’s register
    • Record budgetary transfers and keep accounting codes
    • Verify, before recording, that records conform to regulations and procedures of Solidarités International
    • Translate accounting documents if necessary
    • Exchange currencies at request of superiors
    • Verify cash balances daily and report any discrepancies to superior
    • Archive accounting records according to Solidarités procedures after a final verification of receipts etc.
    • Guarantee security of the cash and confidentiality of information

    Activities related to Logistics:

    Management of supplies

    • Update price lists and supplier databases
    • Control Solidarités International purchase procedures
    • Verify and process quote requests and IOFs
    • Prepare and archive purchase folders
    • Implement purchases, monitoring adherence to validation regulations and procedures
    • Negotiate prices, deadlines and methods of delivery
    • Ensure that relationships with suppliers are monitored
    • Organize and supervise all logistic aspects and documentation for good/supplies transport: way-bills, packing lists, final delivery/distribution records

    Management of vehicle fleet

    • Assist in the planning and execution of service work on vehicles
    • Organize the weekly movement of vehicles
    • Ensure that a tool box and emergency kit are available on board all vehicles and ensure drivers check the kit is always complete
    • Check that vehicle log books are in place and are used correctly
    • Assist in monitoring and consolidating fuel consumption and miles travelled for all vehicles
    • Prevent misappropriation of fuel and spare parts
    • Monitor the administrative documents for all vehicles

    Management of equipment/telecommunications

    • Assist in installing and securing materials
    • Assist in monitoring and maintaining materials
    • Assist in the planning and execution of service work on generators/motor pumps
    • Organize training sessions in the use of means of communication

    Management and monitoring of IT equipment

    • Update antivirus software
    • Provide teams with adequate means for data backup
    • Ensure the maintenance and correct use of IT equipment

    Management of stock

    • Supervise the maintenance and securing of warehouses
    • Carry out regular stock checks and physical inventories
    • Ensure/Supervise the basic maintenance of premises (office and guesthouse)

     Profile required :
    Training: Logistics, Administration, Finance, HR Management
    Languages: English, Haussa, Kanuri
    IT skills: Good knowledge of Office software : Excel, Word, Outlook
    Professional experience: 2 year of experience in similar position (NGO/Private or Public sector)
    Personal qualities: reliable, honest, very good organization, resistance to stress, good interpersonal skills (communication), team player.

    go to method of application »

    Purchase Officer

     

    Mission

    • The purchase officer carries out the purchases for the programs and structure for his/her assigned base.
    • He/she is one of the guarantors for implementing and respecting Solidarités International purchase procedures.
    • He/she is responsible for filing and archiving logistics documents linked to purchases

    List of main activities
    Knowledge and monitoring of the market:

    • Take part in the analysis of the local purchasing environment
    • Update price lists and supplier files 

    Implementation of purchasing process:

    • Receive and process requests for quotes and IOFs after verification and approval by his/her line manager
    • Implement purchases while respecting the rules and approval procedures established by donors and Solidarités International
    • Ensure that products purchased correspond to the requirements of the purchase officer's requirements in terms of quantity and quality
    • Ensure that the format of, and information on quotes and invoices comply with regulations
    • Ensure compliance with administrative procedures for the management of advances and payment of suppliers
    • Establish and archive purchasing files in accordance with the rules of Solidarités International and its donors
    • Monitor and update IOFs electronically

    Reporting/Capitalization:

    • Ensure the compilation of price lists and suppliers
    • Ensure the monitoring of IOF requests and inform purchase officers of the status of their orders

    ORG CHART POSITION (reporting and functional relationships)

    Line manager: Purchase Manager, logistician
    Line Report(s) [on Base]:

    Functional Manager:
    Functional Report(s):

    Profile required :
        Training: Logistics, Administration, Finance, HR Management
        Languages: English, Haussa, Kanuri
        IT skills: Good knowledge of Office software : Excel, Word, Outlook
        Professional experience: 2 year of experience in similar position (NGO/Private or Public sector)
        Personal qualities: reliable, honest, very good organization, resistance to stress, good interpersonal skills (communication), team player.

    Method of Application

    Please submit your application (CV and cover letter) to: job.applications@solidarites-nigeria.org ;

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