Save the Children is the leading independent organization for children in need, with programs in over 120 countries, including the United States. We aim to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives by improving their health, education and economic opportunities. In times of acute crisis, we mobilize rapid assistance to help children recover from the effects of war, conflict and natural disasters. Each year, we and our partners reach millions of children in communities around the world. Join our dedicated and diverse staff in their work to improve the well-being of children everywhere.
- The Humanitarian Awards Manager will provide the primary awards management inputs in the Save the Children emergency response programme working closely with the humanitarian team in North East Nigeria.
- The role has three main aspects to it: setting up and leading the emergency awards management teams; provide the Response Team Leadership with funding landscape oversight; and contribute and lead on Awards Management in emergencies best practise and ensure capacity building of awards and non-awards staff in their professional development.
- The individual will be responsible for working within an existing CO structure/ response team and all other teams in the Country Office/Response Team to develop the capacity of all staff and provide on-the-job support to develop an awards management process in emergency that supports Save the Children quality standards.
Key Areas of Accountability
Developing self and others; Networking:
- Building a high performing emergency award management team to support good practice and high quality delivery across the response
- Lead/Support Award Management related capacity building both within the AM team and for other relevant staff members including budget holders working on the response
- Develop strong relationships with the region, centre, members and other Award Directors in the region; escalate issues through the correct channels when required
- Anticipate Award Management staffing surge capacity requirement at first onset, reporting periods and roll down and ensure that adequate staffing level is maintain throughout and that hand-over are planned and documented.
Communicating with impact:
- Provide strategic support to the Response Team Leader on all aspects of award management including pipeline management through the creation and maintenance of the funding tracker
- Lead the coordination of proposals, working with PDQ, Finance and Operations to produce high quality, fully costed proposals whether those team are part of existing CO or have response counterpart
- Maintain effective communications with Save the Children Members, providing them with timely updates on their awards and flagging potential issue promptly
- Ensure the production of high quality and timely reports that accurately reflect the impact achieved and lessons learnt during the implementation of an award
- Build and maintain relationships with relevant networks and award management staff of similar organisations in the country, as well as local representatives of donor organisations
Compliance (systems, processes & donor):
- Ensure all funding opportunities are coordinated, appropriate go/no-go decisions taken, and proposal development plans agreed.
- Be a champion of awards management in emergencies by applying relevant waivers and tools for emergency response
- To ensure that the Award Management System (AMS) is effectively maintained and up to date for all response awards and sub-awards including authorisation and document retention
- To ensure that key staff (including partners) have a clear understanding of donor compliance requirements in a rapid but controlled fashion throughout the project management cycle and that there is a complete audit trail of the implementation and reporting for all awards
- Work with relevant program staff to ensure all implementing partners for the response operations undergo legal vetting prior to commencing work with Save the Children, are engaged with appropriate agreements and effective monitoring systems are in place so that partner delivery meets donor expectations and requirements.
- In rapid onset emergencies, work with program staff to ensure capacity assessments and induction into Save the Children policies are undertaken for all new partners, and any actions needed as a result of this are taken within an appropriate timescale
Monitoring and analysis:
- Working in collaboration with the Finance Director/response finance lead and SMT, ensure the CO has a clear framework for response master budget development, cost allocation, monitoring of award budgets, phasing and forecasting, ensuring alignment between the response master budget and funding tracker.
- Using strong financial analysis skills to oversee the award portfolio and pipeline
- To work in collaboration with the finance department and provide technical advice regarding strategic donor costs allocations with a view to minimise compliance issues where possible
Leadership, portfolio management & strategy:
- Define the strategic direction of the response portfolio through the development of Proposal budget and reporting guidelines in the first phase of the response
- Work with Response SMT to map seed and other source of unrestricted funding across the membership to activate emergency flexible funding in early stages of the response
- Coordinate with existing CO AM team in order to build new donor relationship identified for the response
- Work with the existing CO AM team to align existing portfolio with response need according to the response scope and scale.
- To provide detailed analysis of current/ pipeline awards to senior management
Experience and Skills
- Experience with award management policies, procedures and systems and Save the Children's award management system (AMS)
- 7-9 years working experience in relevant field, at least 5 of which should be in grant management with non-profit sector
- Previous experience in Awards management in a Humanitarian context
- Excellent planning, management and coordination skills, with the ability to organise a demanding workload comprised of diverse and challenging tasks and responsibilities
- Proven track record of active contribution to a senior management team, and providing strategic support across multiple sectors and/or regions
- Extensive experience with NGOs with increasing responsibilities including a proven experience of establishing and running the award management function in the field
- Knowledge of the requirements of major humanitarian institutional donors (ECHO, DEC, OFDA, DFID..) including budgeting, eligibility issues, compliance management, and reporting; experience of engaging with donors at a strategic level
- Well-developed skills in team/staff management. Proven coaching and capacity building skills
- Understanding of the financial aspects of award management, and understanding of operations and programming
- Very strong attention to detail, problem solving skills, and ability to analyse trends
- Computer literate (i.e. Word, Excel, Outlook, Internet Explorer, financial systems)
- Cultural awareness and ability to build relationships quickly with a wide variety of people
- Patient, adaptable, able to improvise, and communicate clearly and effectively under pressure
- Strong communication (written and spoken) in English, and strong interpersonal skills, with experience in managing multicultural teams
- Understanding of financial reporting from Save the Children's accounting software (Agresso)
- Experience of Project Management, M&E Management or Funding Coordination
- The National Human Resources for Health Policy (NHRHP) 2007, the National HRH Strategic Plan (2008-2012), and the recently validated National HRH Strategic Plan (2015-2019) set out the basis for human resource planning, management and development across the health sector in the country.
- Ongoing health reforms in Nigeria recognizes that strengthening the health workforce is critical to accelerating progress towards the health related Sustainable Development Goals, and achieving Universal Health Coverage (UHC) for all.
- In line with this mandate, the Lagos State Ministry of Health (LSMOH) has developed the State HRH Policy 2011-2016 (currently under review), State Strategic Health Development Plan 2010- 2015 and HRH Assessment 2010.
- A well- resourced HRH is vital to the survival, health, development and general well- being of children and their mothers. Therefore, Save the Children International (SCI), the world’s leading organization for children, thus considers it pertinent to support HRH institutions in collaboration with its multi- sectoral partners, to put in place processes and structures, to guarantee a sustainable and efficient HRH system within Lagos state.
The Consultant will:
- Adopt participatory and collaborative techniques to facilitate stakeholder leadership, engagement and ownership in the planning process and its outcomes. This will be informed by the principles of the country coordination and facilitation (CCF) process and stakeholder leadership group (SLG) guidelines and principles.
- Support the Lagos State Ministry of Health (LSMOH) and the State HRH Technical Working Group (TWG) to review the Process and Report of the Situation Analysis previously carried out in April, 2016, and develop an HRH strategic and implementation plan, through an agreed process that is responsive to the specific HRH issues in the state.
- Support the LSMOH to facilitate regular state HRH technical working group (TWG) meetings to review and finalize the Reviewed HRH Policy and Situation Analysis Report.
- Document the process and support the collation and submission of the following validated documents: HRH SA, HRH policy, and HRH Costed- Strategic Implementation Plan.
The Consultant will carry out the following indicative tasks and support the LSMOH to facilitate the activities of the HRH TWG in collaboration with SCI Nigeria:
- Participate in preparatory meetings with SCI and LSMOH for briefing and joint planning for the assignment.
- Conduct thorough review of the National HRH Situation Analysis, HRH Policy and Plan viz a viz the reviewed Lagos HRH Policy and Situation Analysis. This will also take into account all Global, Regional and National HRH priorities and guidelines alongside other recent work done on the subject till the time of taking- on the assignment.
- Obtain approval from Lagos LSMOH to lead the process of validating the HRH Situation Analysis and HRH Policy and Strategic Implementation Plan.
- Update the HRH Situation Analysis (SA) of the State, and support the pre- validation and validation of the State SA, Revised HRH Policy, State Strategic Health Development Plan 2010- 2015, HRH Assessment 2010 and other state documents and document findings.
- Hold preliminary and exit/final discussions with key stakeholders and build consensus for the validation of the state SA and HRH Policy prior to the HRH strategic implementation plan.
- Work closely with the Health Professionals Integration Unit (HPIU) of the LSMOH and the State HRH TWG on all the activities.
- Develop a refined methodology, work plan and timeframe for the assignment and present it to SCI, the LSMOH Central (HPIU) and the Director of Planning, Research and Statistics of the Lagos state government for finalization and approval.
- Work with LSMOH mandated HRH TWG to agree and finalize the structure and format of the HRH Strategic Implementation Plan and its alignment with the SSHDP
- Develop strategies, activities and an M&E framework for the HRH Strategic Implementation Plan - in line with the agreed structure and format.
- Facilitate stakeholder consultations, meetings and workshops throughout the process to share information and build consensus and ownership.
- Present key deliverables to LSMOH leadership and SCI for review and endorsement at pre-defined stages of the process.
- Maintain a smooth flow of communication with all the policy- makers and decision- makers, while giving particular attention to bureaucratic protocols. This will include all written correspondences, phone- conversations, and other methods of interaction.
- Provide continuous feedback on the process to LSMOH and the SCI HCB project officers in Lagos
The consultant is expected to work collaboratively with the Lagos state HRH TWG, the State Director of Planning, Research and Statistics, Health Professionals Integration Unit, HRH Desk Officer and the SCI Advocacy Officer to develop the Lagos state HRH SA and a costed HRH strategic plan. The HRH SA and costed strategic plan will enable the state to define and cost its HRH interventions and integrate these with the existing SSHDP 2010-2015 for the remaining implementation period:
- Inception report with clear methodology, work plan and timeframe for the assignment
- Validated Lagos State HRH Situation Analysis andHRH Policy and draft and validated HRH Strategic Implementation Plan reports
- Detailed minutes of HRH TWG meetings and workshops,
- Structure and format (e.g. Outline) of the SA and the HRH Policy and Strategic Implementation Plan
- Zero and final drafts of the SAs, and Lagos State HRH Strategic and Costed Implementation Plans with M&E framework
Final Report on process, including achievements, limitations, challenges, lessons learned and recommendations for its further improvement and/or refinement.
- The consultancy shall be from August 01. 2016 to September 30, 2016. The anticipated level of effort (LOE) is 30 days.
- The consultant is expected to work collaboratively with the Lagos state HRH TWG, the State Director of Planning, Research and Statistics, Health Professionals Integration Unit, HRH Desk Officer and the SCI Advocacy Team to develop the Lagos state HRH SA and a costed HRH strategic plan. The HRH SA and costed strategic plan will enable the state to define and cost its HRH interventions and integrate these with the existing SSHDP 2010-2015 for the remaining implementation period
Analysis of Work:
- Sign Contract for a 30 days project with SCI which will be executed in Lagos State
- Submit an inception report and a Scope of Work which will be a narrative of his/her understanding of the assignment
- Conduct a state scoping and rapid mapping of the relevant stakeholders to understand the intricacies of the assignment
- Conduct a careful and detailed HRH situation analysis and submit a report of the same to SCI.
- Support the validation process of the current Lagos State HRH Policy
- Work in close collaboration with the State HRH Desk and HRH TWG.
- Facilitate the finalisation of a State HRH Situation Analysis and HRH Policy, and develop the HRH Strategic and Implementation Plan and submit initial and final validated drafts to SCI.
Skills and expertise required for this consultancy are as follows:
- An advanced degree in Public Health, Health Economics, Health Management/Human Resources Management, Demography or any other relevant field.
- Previous Health Systems Strengthening experience in Nigeria with particular expertise on Human Resources for Health (HRH).
- A minimum of 5 years’ experience in a high level management and/or consultant role.
- Demonstrated experience in policy development, strategic planning and implementation
- Extensive knowledge and working experience at the state and LGA levels.
- Strong interpersonal facilitation and communication skills and team working.
- Demonstrated ability to work proactively and collaboratively in an unsupervised role
- Excellent computing skills for documentation, presentation and basic data analysis.
- Excellent written and communication skills.
- Public relations, gender awareness, tact and diplomacy.
Method of Application
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