• Latest Job Vacancies at Save the Children

  • Posted on: 17 August, 2016 Deadline: 31 August, 2016
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  • Save the Children is the leading independent organization for children in need, with programs in over 120 countries, including the United States. We aim to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives by improving their health, education and economic opportunities. In times of acute crisis, we mobilize rapid assistance to help children recover from the effects of war, conflict and natural disasters. Each year, we and our partners reach millions of children in communities around the world. Join our dedicated and diverse staff in their work to improve the well-being of children everywhere.

    Humanitarian Finance Assistant

     

    Job Description

    • The Finance Assistant has responsibility to manage payments, receipts and disbursement of funds.
    • He/she would be responsible for Glacos registration and filling of documents.
    • He/she will also provide support to the finance unit.

    Key Areas of Accountability
    Fund Disbursement:

    • Writing of Checks as approved by relevant budget holders
    • Maintain proper filing and easy retrieval of finance documentation
    • Perform Bank related activities (Pick up Bank Statements, collect office running cash, etc….)
    • Conduct weekly and month end cash counts
    • Payment of participants and other SCI cash payments out of the office
    • Update daily Cash GLACOS and reconcile  cash and book balances

    Cash Flow:

    • Maintain petty cash with strong supervision from the finance officer
    • Update & maintain manual cash book
    • Maintain optimum cash balances and advises the Finance Officer for cash replenishment(including emergencies)

    Financial Information and other support functions:

    • Assist during audit to retrieve all relevant documents for audit exercise
    • Assist others requiring information on transactions to retrieve relevant payment vouchers and documentation for their use

    System Administration:

    • Registration of all paid invoices on Agresso on a daily basis
    • Single Account Reconciliation
    • Weekly Bank and cash Reconciliation

    Others:

    • Preparing Tax, NHF, and pension payment schedules and cheques to be remitted to the Tax authorities and the  various pensions’ administrators and remitting same on a timely basis
    • Ensure all documents are filed and stamped “PAID”
    • Any other duties as assigned by the supervisor or line manager

    Qualifications and Experience
    Essential:

    • Bachelor's Degree in Accounting or its equivalent.
    • One year post graduation similar experience in a NGO
    • Ability to work under pressure.
    • Experience in computerized and accounting systems.
    • Honesty.
    • Fluency in English Language

    Desirable:

    • A knowledge of Hausa or Kanuri Language
    • Ability to multi-task, engage in long-term planning, meet deadlines, and handle last-minute demands; exercise patience, and adapt to changing circumstances.
    • Ability to be creative and proactive

    Humanitarian Finance Coordinator

     

    Job Description

    • The Finance Coordinator role will support the Area Office, Humanitarian Finance Manager and/or Country Finance Manager in the relevant geographic area in emergency response programmes in delivering the Finance teams’ objectives in a timely and accurate manner. 
    • Supervise the Finance officer(s) and Finance Assistant(s) ensure that processing and reporting deadlines are fully met; financial controls and procedures are strictly adhered to by all field office staff
    • The main responsibilities of this post will vary according to the terms of reference for each assignment.  The post-holder is likely to undertake senior deployments.

    Key Areas of Accountability
    Financial Accountability:

    • Provide a high standard of financial accounting in emergency programmes, ensuring compliance to local statutory law and SC accounting policies.
    • Ensure accounting systems, policies, internal controls and procedures are quickly established for the collection of accurate, complete and timely financial data (e.g.: budgets, forecasts, expenditure, commitments, payroll, and delegation of authority).
    • Manage the cash flow for the Area office to ensure timely and secure transfer of funds to meet programme needs, liaising with local bankers as required and provide the necessary checks and balances to ensure that money is spent effectively, efficiently and in line with donor requirements.
    • Maintain robust and adequate financial internal control systems and cash management across the field office in line with SCI Finance Manual, Awards management and good accounting practices.
    • Ensure sufficient cash in the field office by producing monthly cash forecasts for the Office, sending to Abuja office and following-up to make sure cash is received in time.
    • Reviews all Bank and Cash Payment vouchers and ensures they are properly approved, ensuring the highest standard of supporting documentation and an audit trail of workings and approval accompanies all transactions.
    • Ensure all contractual payments are settled and accounted for accurately and on time.
    • Review payments employees, suppliers and contractors and recover debts from staff and third parties
    • Process GLACOS spreadsheets after verifying their accuracy ensuring that data is submitted by Gombe and Bauchi field offices by the set deadline for processing in Agresso (posting), preparing Field Office Monthly review report for Review by Area Programme Manager.
    • Support the Area Manager and TA’s in the preparation and on-going management of the field office Budget with potential gaps actively highlighted and communicated to humanitarian finance manager for included in new proposals.
    • Verify the accuracy, validity, legitimacy of all payments completeness of financial documents, (purchase requests, work orders, pro forma invoices), proper coding and approval by responsible managers before payments are made while ensuring SCI creditors are paid promptly.
    • Provide support to budget holders in reviewing and understanding monthly financial budget monitoring reports and follow up on any recommended action points.
    • Liaise with the Area Manager to schedule and take lead in planning and convening the monthly finance  meetings in the field office ensuring relevant teams are included and action up.
    • In collaboration with the Field HR coordinator, provide monthly information to National Finance Coordinator Abuja for payroll preparation and on staff departing from SCI.
    • Work closely with the Awards team in ensuring donor compliance amongst the implementing partners at the field level and that audit recommendations related to Field Finance and Awards are followed up & implemented in good time and field staff fully understand and comply with the standard financial procedures Financial Planning:
    • Provide information for management reports such as cost centre BVA’s, for budget holders to monitor budgets, on a regular and timely basis.
    • Assist the Humanitarian Finance Manager amongst the implementing partners at the field level and that audit recommendations related to Field Finance and Awards are followed up & implemented in good time and field staff fully understand and comply with the standard financial procedures.
    • Provide support to Humanitarian Finance Manager and /or Country Finance Manager with advice/training to budget holders on budget management and phasing.
    • Review and signs off purchase orders.
    • Maintains and track accruals/ prepayments register.

    Control & Supervision:

    • Take appropriate steps to minimise the risk of fraud or theft.
    • Ensure the security of all cash and assets (e.g.: regular cash and bank reconciliation, fixed asset and inventory physical checks).
    • Induct new staff into financial policies and procedures applicable in the field offices while ensuring that changes in policies are communicated to staff at all levels.
    • Assist with the Internal and External audit preparations including putting together relevant documentation and TOR for the Audit
    • Coordinate all SC awards audits and ensure complete implementation of recommendations
    • Follow up on audit issues and provide appropriate response with support from Director of Finance

    Audit & Evaluation:

    • Assist with the Internal and External audit preparations.
    • Coordinate all SC awards audits and ensure complete implementation of recommendations
    • Follow up on audit issues and provide appropriate response with support from Humanitarian Finance Manager

    Staff Management, Mentorship, and Development:

    • Manage performance of direct reports in the work area through:
    • Effective use of the Performance Management System including the establishment of clear, measureable objectives, ongoing feedback, periodic reviews and fair and unbiased evaluations;
    • Coaching, mentoring and other developmental opportunities;
    • Recognition and rewards for outstanding performance;
    • Documentation of performance that is less than satisfactory, with appropriate performance improvements/ work plans.
    • Build the capacity of staff to monitor/ manage grants and awards as well as understand and implement compliance requirements from donors, Save the Children and/or the Government of Nigeria
    • Maintain clear communication with both the functional (direct) line manager and the technical manager to foster a smooth working relation under existing matrix structure.

    Administration:

    • Work with the Area office team to establish basic systems/procedures for Sub office support functions, such as: communications, documentation, records and file-keeping, publications, training resources and informational materials, inventories for office supplies and equipment, etc.
    • Support the logistics department to coordinate all sub office-level procurement activities, basic administrative functions, and asset/property management in line with SCI policies.  Help to liaise with other external officials as needed.
    • Ensures that direct reports have clear roles and responsibilities, and a strong understanding of all of Donor’s and Save the Children’s regulations and policies, especially the core policies such as; Child Safeguarding Policy, Code of Conduct, Fraud & dishonesty policies, Anti-bribery and corruption policy and whistle blowing policy.

    Additional:

    • Provide interim support to a country or regional programme which lacks finance resources.
    • Work with internal and external auditors as necessary.
    • Comply with all relevant SC policies and procedures with respect to child protection, health and safety, equal opportunities and other relevant policies and procedures.
    • Act as National Finance Coordinator/National Accountant when required.
    • Represent Finance at  Procurement Committee Meetings
    • Review TIM transactions before entry into TIM by logistics
    • Participate in Year End & on-going processes relating to awards status including final reconciliation of donor disbursements & awards expenditure, confirmation of debt and income carry forward positions, awards closures
    • Other ad hoc tasks as requested by Line Manager.

    Qualifications and Experience
    Essential:

    • Qualified professional accountant (internationally recognised qualification, practical experience equivalent will be considered) with significant post qualification accounting experience
    • 5 years’ experience in an accounting/finance role. Not-for-profit organisation preferred.
    • Experience of and well developed skills in staff management, supervision and capacity building
    • Good attention to detail and analytical skills
    • Computer literate (i.e. WORD, advanced Excel, Outlook, Internet Explorer, financial systems).
    • Cultural awareness and ability to build relationships quickly with a wide variety of people
    • Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure
    • Excellent planning, management and coordination skills, with the ability to organise a workload comprised of varying and changing tasks and responsibilities
    • Strong communication (written and spoken), and interpersonal skills in English, with experience in managing multicultural teams

    Desirable:

    • Experience with NGOs in an international emergency environment.
    • Knowledge of the requirements of the major emergency donors and experience in budgeting and reporting to donors
    • Good training and facilitation skills (for financial training/support to partners).
    • Ability to multi-task, engage in long-term planning, meet deadlines, and handle last-minute demands; exercise patience, and adapt to changing circumstances.
    • Ability to be creative and proactive
    • A knowledge of Hausa or Kanuri Language

    Humanitarian Finance Manager

     

    Job Description

    • The Humanitarian Finance Manager will provide the primary financial management inputs in emergency response programmes, and ongoing support to develop best practice emergency financial management procedures and processes. 
    • The role has three main aspects to it: lead the emergencies finance team in Save the Children responses; capacity building finance and non-finance staff in their financial professional development and contributing to the development and advancement of policy and procedures; providing short term interim financial management and/or capacity building support to ongoing emergencies, Fragile States and/or country/regional programmes.
    • The main responsibilities of this post will vary according to the terms of reference for each assignment. 
    • The post holder is likely to undertake senior deployments such as Emergency Senior Finance & Grants Manager.

    Key Areas of Accountability
    Emergency Response: Lead the emergencies /humanitarian finance team in Save the Children Nigeria responses:

    • Provide strategic finance support to the AOM/Head of Humanitarian Response including Master Budget development and monitoring, and advice on how to best to utilise a programme’s funding portfolio.
    • Ensure that at all stages of the response the control framework of the operation is consistent with the situation and ensure that necessary risks are taken knowingly with appropriate mitigating actions.
    • Ensure correct level of budget authority exists within the humanitarian awards.
    • Support the AOM/HPM in management of  financial aspects of budget development for new proposals
    • Ensure appropriate and adequate emergency finance and grants procedures are detailed in the Country Office Emergency Preparedness Plan in order to enable rapid scale up
    • Ensure budget holders understand their responsibilities (e.g., through training)
    • Ensure sub-offices receive adequate support to operate efficient accounting systems, including timely receipt of monthly budget variance analysis by budget holders, timely answers to queries and scheduling tasks and deadlines
    • Provide a high standard of financial accounting management, ensuring compliance to local statutory law and donors regulations and consistent with SC accounting policies, procedures and tools.
    • Ensure preparation of donor financial reports and proposal budgets.
    • Ensure all donor requirements are complied with and reports are prepared on time with complete audit trial.
    • Recruit, train and manage finance staff on the response team and/or work closely with existing country finance staff & ensure a good handover at end of mission.
    • Ensure that all new staff into the response are adequately inducted in SC emergencies and financial systems, and donors’ compliance requirements consistent with their various roles.
    • Ensure that SC’s commitment to improving quality and accountability in humanitarian work is upheld, through reference to the Sphere Project Humanitarian Charter and Minimum Standards, the NGO Code of Conduct, and other relevant tools.

    Budget Monitoring:

    • Participate in the annual budget development
    • Support budget holders in the proposal budget costings, creating Reporting Templates and DEAs
    • Support budget holders in the understanding of budget reports including phasing and re-phasing of budgets
    • Support Finance Director in the development of standard costings for country programme
    • Review monthly transactions with Budget Holders and provide comments to FD.

    Financial Accounting, Reporting, and Control:

    • Manage the Humanitarian awards financial systems and provide the budget holders a monthly update on the budget variance analysis and led the monthly finance meeting
    • Ensure that effective systems are put in place, and regularly reviewed, to allow adequate financial management and control including:
    • Accounting and management information systems;
    • Cash and cash flow management and control in particular gain/losses on currency exchange;
    • Expenditure procedures, especially around procurement;
    • Documentation of all controls and procedures;
    • Finance training for staff in the field and partners as necessary;
    • Prepare and Monitor accurate and timely submission of financial reports and attachments to members, donors and government regulatory agencies.
    • Responsible for checking and verifying the food voucher e-payment to beneficiaries on all humanitarian cash transfer awards.
    • Coordinate submission of control reports, respond to findings and recommend resolutions or action plans for the NE field offices.
    • Lead and participate in the development of finance policies and procedures to be able to maintain a well-financially controlled environment in both development and emergency contexts.
    • Coordinate and assist FD during any internal or external audits

    Award Management:

    • Monitor completion of financial reports for awards/contracts. Work with awards focal persons to ensure proper accounting and closing of books upon receipt of completed reports and documents from NE sub-offices.
    • Coordinate the release of donor fund summaries from the members to ensure accurate and systematic accounting of grant transactions
    • Provide guidance to finance and non-finance staff and coordinate efforts to ensure compliance with donor requirements
    • Ensure timely and accurate information is provided through Award Management systems
    • Develop sub-grantees through training and capacity building
    • Ensure that donor financial reports and additive reports align

    Audit & Evaluation:

    • Assist with the Internal and External audit preparations including putting together relevant documentation and TOR for the Audit
    • Coordinate all SC awards audits and ensure complete implementation of recommendations
    • Ensures humanitarian grants audits are conducted effective
    • Follow up on audit issues and provide appropriate response with support from Director of Finance

    Capacity Building: Coaching humanitarian finance and non-finance staff in their financial professional development and contributing to the development and advancement of policy and procedures:

    • Support the Finance team to strengthen the non-finance staff knowledge and capacity to manage finance and grants by providing, induction, training and coaching consistent with their various roles and responsibilities.
    • Contribute to ongoing finance policy revisions and maintain and continue the ongoing development of the Finance Department’s emergencies finance toolkit.
    • Staff Management, Mentorship, and Development - Finance: ‚ó¶Support the FD to ensure appropriate staffing within finance
    • Ensure that all staff understand and are able to perform their role in an emergency
    • Manage finance team; define expectations, provide leadership and technical support as needed, and evaluate direct reports regularly
    • Support the FD to ensure the recruitment, training, and promotion of staff as appropriate and ensure availability of appropriate professional development opportunities for staff incorporates staff development strategies and Performance Management Systems into team building process.
    • Establish result based system and follow up
    • Ensure adequate segregation of finance duty within Area Office and Manage the performance of all Direct reports in the finance work area through: ‚ó¶Effective use of the Performance Management System including the establishment of clear, measureable objectives, ongoing feedback, periodic reviews and fair and unbiased evaluations;
    • Coaching, mentoring and other developmental opportunities;
    • Recognition and rewards for outstanding performance;
    • Documentation of performance that is less than satisfactory, with appropriate performance improvements/ work plans

    Support to ongoing emergencies, Fragile States and/or country/regional programmes:

    • Provide interim support to a country or regional programme which lacks finance resources in various roles (Country Finance and/or Award Manager, Regional Finance Manager, Audit Officer etc).
    • Upon request, provide country programme finance and none-finance staff with finance induction, training and coaching into SC policies, procedures and tools and on major grants compliance issues.
    •  Represent Finance at  Procurement Committee Meetings
    • Attend to Financial related queries from Staff/BH
    • Attend to financial queries related to awards administration from Donors/Member, Budget Holders, Regional Office and the Centre Finance.
    • Participate in Year End & on-going processes relating to awards status including final reconciliation of donor disbursements & awards expenditure, confirmation of debt and income carry forward positions, awards closures

    Qualifications and Experience
    Essential:

    • A Master's degree in Accounting/ Finance /Economics /Business Administration or other relevant professional qualification with 5-7 years working experience in relevant field.
    • Extensive experience, including first phase responses, with NGOs in an international emergency environment or in fragile states with increasing responsibilities including a proven experience of establishing and running a field finance office.
    • Knowledge of the requirements and experience managing grants from the major emergency donors including budgeting, eligibility issues, compliance management, and reporting.
    • Experience of engaging with donors at country strategy levels
    • Experience of and well developed skills in staff management and supervision.  Proven strong coaching and capacity building skills.
    • Proven track record of active contribution to a senior management team, and providing strategic support across multiple sectors and/or regions
    • Good attention to detail and analytical skills
    • Computer literate (i.e. WORD, advanced Excel, Outlook, Internet Explorer, financial systems).
    • Cultural awareness and ability to build relationships quickly with a wide variety of people
    • Proven experience in financial management and producing appropriate management information to support strategy development and decision-making by budget holders and programme implementers
    • Proven training experience to all levels of staff, both informal (on the job coaching) and formal (structured training courses).
    • Proven analytical skills and ability to translate analysis into appropriate, feasible and practical implementation plans and goals.
    • An understanding of development work in order to communicate effectively with Members/Donors and programme staff on funding sources and programme issues
    • Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure
    • Excellent planning, management and coordination skills, with the ability to organise a demanding workload comprised of diverse and challenging tasks and responsibilities
    • Strong communication (written and spoken), and interpersonal skills in English, with experience in managing multicultural teams.
    • Ability to translate complex, technical and financial issues into a language understandable by non-finance staff
    • Experience of managing or supporting programmes in each stage of the project cycle, including development of funding proposals, budgeting, technical and financial monitoring in the context of grants/restricted funding sources.
    • Thorough understanding of interdepartmental relationships, dynamics and functioning in an overseas programme setting

    Desirable:

    • Experience with Save the Children financial Policies, procedures and systems and overseas accounting software (including Agresso, SUN and FBS).
    • Experience of Project Management, M&E Management or Funding Coordination would be a appreciated
    • Fluent in English and Hausa

    Method of Application

    Use the link(s) below to apply on company website.

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