Job Vacancy at Association for Reproductive and Family Health (ARFH)

Job Description

• Reports to the State Program Officer with technical backstop from the senior finance officer (Abuja)
• As state finance associate, under the guidance of the state program officer and key staff of the central office, support the state office in the effective management/ disbursement/retirements of all state office funds and provide administrative support to the State/field office.
• S/he will have the unique opportunity to also acquire relevant experience and build his/her financial management and administrative capacity while working on the project.

Specific Responsibilities
Accounting:
Support the preparation of project state level work plans/budgets, and tracking of budgets.

• Ensure timely retirement of advances by staff of project field offices to HQ.
• Review all retirements from the field offices and Abuja HQ
• Conduct accurate monthly reconciliation of cash and bank statements
• Track fund request for activities from field office to HQ and fund release from HQ to field office account to ensure that both are timely
• Program Management
• Ensure proper verification of all supporting documents which make up the full retirements before sending documents to the head quarters
• Ensure timely retirement of funds expended for activities in the field office
• Lead the process of resolving financial queries from HQ on retirement’s submitted by field office
• Assist the HQ finance team to resolve audited questioned cost emanating from retirements or observations from the field office.
• Maintain imprest account, manage all petty cash transactions and fuel retainer ship including preparation of petty cash analysis for reimbursement
• Prepare payment vouchers
• Prepare and pay out signed cheques and maintain an accurate cheque payment register
• Prepare, sign for and register vouchers for goods and services received
• Carry out banking transactions, (i.e. fund withdrawal, fund deposit, collection of bank documents etc.)
• Maintain working relationship with banks to ensure timely banking transactions

Administration:

• Provide administrative and secretarial support to the ARFH field office
• Send request for quotes (RFQ) and obtain quotes from vendors in line with ARFH/GF procurement procedures. Also participate in the quote analysis
• Maintain an accurate and complete procurement and other relevant files for field office
• Ensure accurate record keeping of all books of accounts including maintenance of the checking account, equipment and supply registers and all accounting records consistent with generally accepted accounting principles
• Maintain inventory register for fixed assets and office supplies/consumables for the project and regular updates as required
• Provide logistic support for short term technical assistants (consultants). Also responsible for arranging the logistics for the implementation of project activities in the state
• Ensure payment of participants at workshops etc and ensuring complete documentation is maintained
• Maintain appropriate filling systems for payment vouchers, receipts, bank statements etc and ensure that adequate (correct and complete) supporting documents are attached as required
• Maintain a record of contacts details (address and phone numbers) of vendors and the various malaria stakeholders (Government, NGOs, private sector, donor etc)
• Any other duties as may be assigned by the appropriate officer.

Qualifications

• Candidate must have a first degree/HND in Accounting or other related social science courses.
• A minimum of 2 years working experience is an advantage.
• Strong skills in Microsoft Word, Excel and QuickBooks, analytical, interpersonal, and communication are required.
• Familiarity with Nigerian NGOs contractual procedures is a must. A post graduate degree will also be an advantage.

Remuneration
The applicant must be resident in Osun State, be able to communicate fluently in the local language. The position attracts a monthly remuneration of thirty five thousand naira only (N35, 000.00) inclusive of tax.

Note:

• Only shortlisted applicants will be contacted.
• Applicants are advised to provide their functional emails/mobile phone numbers on the application letter as well as three professional referees.
• Candidates must provide functional e-mail addresses and telephone numbers of the referees.