Jobs at Harvel & Carst Outsourcing Company - 9 Positions

Primary Responsibilities

• Answer phones and operate a switchboard.
• Route calls to specific people.
• Answer inquiries about company.
• Greet visitors warmly and make sure they are comfortable.
• Call persons waiting for visitor and book them a room to meet in.
• Schedule meetings and conference rooms.
• Coordinate mail flow in and out of office.
• Coordinate office activities.
• Hand out employee applications.
• Arrange appointments.
• Collect and distribute parcels and other mail.
• Perform basic bookkeeping, filing, and clerical duties.
• Schedule follow-up appointments.

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Duties

• Compiles and analyzes financial
• information to prepare entries to book of accounts, such as general ledger accounts, documenting business transactions
• Standard journal entries
• Analyze daily banking transactions and journal entries
• Reconcile sub-ledger accounts (such as inventory).
• Payroll reconciliation
• Prepare monthly sales reports into excel spread sheet for analysis
• Verify and reconcile contracts, orders, and vouchers, and prepares reports to substantiate individual transactions prior to settlement.
• Monitor compliance with generally accepted accounting principles and company procedures.
• Reviews, investigates, and corrects errors and inconsistencies in financial entries, documents, and reports.
• Provide advice and assistance and early warning of such problems as cost over-runs, excessive charges, and potential penalties.
• Develop models to depict financial and related activities tailored for specific operations.
• Will be cross trained in other duties

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Duties

• Maintains the work structure by updating job requirements and job descriptions for all positions.
• Maintains organization staff by establishing a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; recommending changes.
• Prepares employees for assignments by establishing and conducting orientation and training programs.
• Maintains a pay plan by conducting periodic pay surveys; scheduling and conducting job evaluations; preparing pay budgets; monitoring and scheduling individual pay actions; recommending, planning, and implementing pay structure revisions.
• Ensures planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees; scheduling management conferences with employees; hearing and resolving employee grievances; counseling employees and supervisors.
• Maintains employee benefits programs and informs employees of benefits by studying and assessing benefit needs and trends; recommending benefit programs to management; directing the processing of benefit claims; obtaining and evaluating benefit contract bids; awarding benefit contracts; designing and conducting educational programs on benefit programs.
• Ensures legal compliance by monitoring and implementing applicable human resource federal and state requirements; conducting investigations; maintaining records; representing the organization at hearings.
• Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures.
• Maintains historical human resource records by designing a filing and retrieval system; keeping past and current records.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Completes human resource operational requirements by scheduling and assigning employees; following up on work results.
• Maintains human resource staff by recruiting, selecting, orienting, and training employees.
• Maintains human resource staff job results by counseling and disciplining employees; planning, monitoring, and appraising job results.
• Contributes to team effort by accomplishing related results as needed.