• Adminsitrative Job Position at Fosad Consulting

  • Posted on: 30 June, 2016 Deadline: Not Specified
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  • Fosad Consulting Ltd is a business support services firm with offerings in Human Resource Management, Immigrations and Real Estate Consulting.

    P.A. to The Director (French Speaking)

     

    Our client is a leading global financial institution offering Life Assurance and Short-Term Insurance services and provides a wide spectrum of insurance solutions tailored to meet unique individual and corporate clients' needs.

    Job Description

    Key Focus

    This role provides PA support to a senior Manager and is individually accountable for achieving results through own efforts.

    Description

    • In general accountable for the PA support to managers in role size R and senior (exceptions may apply).
    • All responsibilities of the Secretary and PA, as well as the following.
    • Could be accountable for the management of one or more staff members.
    • Accountable for the coordination of other PA's deliveries in the Business Unit.
    • Strong focus on dealing with escalated queries from clients,
    • customers and other stakeholders (with potential for brand damage).
    • Often accountable for the resolution of escalations without the involvement of the senior manager.
    • Strong understanding of the business unit and associated OMSA structure.
    • Act as an ambassador for the Business Unit.
    • Advanced skills in minute taking and developing non-standard reports, minutes, presentations and correspondence.
    • High level of ownership and independence (able to run the
    • office in the absence of the senior for long periods of time).
    • Accountable for completing task of a personal nature on behalf of the senior manager.
    • High level of contact with external parties, stakeholders and clients / customers (Company CEOs, Executives etc.).
    • Could be accountable for the management of a budget or significant spending on a budget.

    Key Result Areas

    Administration & Support:

    • Performs secretarial duties for an executive or senior employee.
    • Accountable for completing task of a personal nature on behalf of the senior manager.
    • Manages queries on behalf of manager and performs delegated tasks.
    • Ensures senior is equipped with necessary documentation to proceed with meetings.
    • Manages diaries.
    • Provides department with support in relation to arranging
    • functions, venue bookings, making travel arrangements when necessary
    • Responsible for office infrastructure, e.g. office equipment and ordering of stationery.
    • Maintains confidentiality of information
    • Could be accountable for the management of a budget or significant spending on a budget.

    Personal Effectiveness:

    • Accountable for service delivery through own efforts.
    • Individually accountable for managing own time, tasks and
    • output quality for periods of 1 day to a maximum of 3 months.
    • Makes increased contributions by broadening individual skills.
    • Collaborates effectively with others to achieve personal results.
    • Accepts and lives the company values.

    Relationship Building:

    • Maintains professional internal and external relationships, at management level.
    • Builds and maintains relationships with suppliers and venue coordinators.
    • High level of contact with external parties, stakeholders and clients / customers (Company CEOs, Executives etc.).

    Qualifications

    • Secretarial / PA knowledge and experience.
    • Minimum of 2 years experience
    • Proficiency in the use of French Language
    • Should be between 28 - 35 year old
    • Strong skills MS Office.
    • Strong Presentation (Powerpoint package) preparation.
    • Strong knowledge of Excel.

    Method of Application

    To apply, visit Fosad Career Page

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