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This position entails the provision of support to the Company Secretary of the Organization. Work requires a high level of discretion and often requires the use and handling of confidential information.
DUTIES / RESPONSIBILITIES
Rendering the necessary assistance to the Company Secretary with regards to all tasks that pertain to the legal desk including but not limited to the following:
- To attend meetings of the company and of the Board of Directors and render all company secretarial services in respect of such meetings,
- To capture tasks assigned at meetings and notify relevant officers of same
- Following up on tasks assigned during meetings attended until such tasks /directives come to closure.
- To act as a conscience seeker of the company, monitoring changes in relevant legislation and the regulatory environment and taking appropriate action,
- To ensure the company complies with all applicable codes, statues and regulations,
- To ensure proper drafting and review of contractual agreements between the organization and other third parties,
- To play the role of a liaison officer between the company, external regulators and advisers with regards to legal and compliance matters,
- To maintain the company’s statutory register,
- To ensure proper use of the company seal,
- To carry out general legal research with regards to the company’s day to day transactions,
- Overall management of legal documentation,
- To watch brief for the organization in any court appearance and to provide the necessary updates in respect thereof,
- To oversee the process of due diligence checks at the lands registry and other necessary statutory regulatory authorities,
- To manage the relationship between the company and its service providers as pertains to the Legal Unit.
- To ensure the Legal Unit maintains a proper filing system,
- Managing compliance within the organization.
- Compiling on a weekly basis, the list of tasks being handled by the Legal Unit for priority and tracking purposes.
- Any other assignments assigned by the Company Secretary from time-to-time
- Basic knowledge in Company secretarial and legal advisory,
- Extensive working knowledge of the internet,
- Proficient in the use of Outlook and MS Office,
- Excellent research and drafting aptitudes,
- Good command of written and spoken English,
- Being adaptable and flexible.
- Having competent knowledge about legal practice,
- Great attention to details,
- Good analytical and organizational skills,
- Discretion when handling confidential information,
- Ability to work as a member of a multi-disciplinary team,
- Ability to equilibrate priorities and organize work effectively to meet deadlines.
EDUCATION / EXPERIENCE
- A University degree at minimum, Second Class degree or its equivalent in Law
- Must have been called to the Nigerian Bar; and must possess between 2-3 years experience either in the legal department of a Company or in a law firm.
- Candidate must be a member of the institute of Chartered Secretaries and Administrators, or must be prepared to register with the institute and commence exams within the first 9 months of employment within the Organization.
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ROLE PROFILE – ADMIN EXECUTIVE
- Provide day to day general administrative support to the Group
- Responsible for managing clerical responsibilities such as receiving incoming correspondence and maintaining the central filling system (paper and electronic)
- General word processing.
- Collation and distribution of minutes, reports and other documents.
- Dealing with incoming and outgoing mail and general emails.
- Ordering of equipment, materials and office supplies.
- Drafting of Agenda and minutes of meetings as required.
- Responsible for organising Training and orientation programs for support and logistics staff.
- Assist with payment of overtime allowances.
- Liaising with vendors and suppliers
- Responsible for the delivery, record keeping and management of equipment, materials and office supplies.
- Oversee the maintenance of the Groups building, premises and any equipment located on the property.
- Ensure the planned preventive maintenance schedule for the Group is strictly adhered to.
- Manage the groups’ logistics Staff, company fleet and coordinate pool car requests.
- To provide required and necessary support to the unit Manager in the achievements of the department’s goals and objectives.
- Management of the office petty cash and other related duties e.g. budget management etc.
- Assist the company Accountant in the monthly bank and cash reconciliation and reports.
- Management of files and documents associated with the above stated tasks and duties.
- To undertake any other such duties and responsibilities as may be assigned by your resource manager which shall not be considered inconsistent with a position of this nature.
Method of Application
To apply, visit Alexander Nelson Career Page
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