United Nations Development Programme (UNDP) helps developing countries attract and use aid effectively. In all our activities, we encourage the protection of human rights, capacity development and the empowerment of women.
- This position is located at the United Nations Office on Drugs and Crime (UNODC) Country Office in Nigeria (CONIG).
- The incumbent will be responsible for providing operational and administrative support to the projects: 'Support to the Fight against Trafficking in Persons (TIP) in Nigeria' NGAZ52 and 'Support and Capacity Building to NAPTIP on strengthening law enforcement response and victim support' (NGAZ54).
- S/he will be responsible for organizing travels, supporting organization of events, organizing workshops, preparing documents for dissemination, and providing secretarial support for the projects.
- S/he will also provide support in all financial aspects of the project, as shall be deemed expedient.
- The incumbent will work under the direct supervision of the Project Finance Officer, and under the overall guidance of UNODC CONIG Representative and under supervision and guidance of the International Project Coordinator TIP and SOM Unit.
Duties and Responsibilities
- Provide financial management support to the projects, including assistance in the preparation of budgets and financial reports;
- Undertake finance business process mapping and ensure proper accounting for project expenditures. This will be in the UN system UMOJA (training will be provided);
- Adapt and implement processes and procedures to ensure full compliance with UN, UNODC rules, regulations, financial records, reports, audit requirements, and internal controls;
- Ensure effective and efficient administration of budgets and optimal functioning of the cost-recovery system;
- Ensure proper cash management, including assistance to the Finance Officer in managing and disbursing project-related cash;
- Process payment requests and documents in a timely manner;
- Assist in the preparation, monitoring, and management of technical contracts for the provision of goods and services;
- Initiate activities leading to procurement, maintenance, monitoring and disposal of items;
- Assist in ensuring that internal control systems are observed and all relevant records and files are maintained;
- Carry out various administrative tasks in support of the project, including managing correspondence, keeping appointments, arranging various meetings, ordering for supplies, and other related tasks;
- Assist in the implementation of project activities, such as workshops, meetings, press events, and training, including liaison with counterpart agencies, at appropriate levels, to ensure cooperation/coordination of project activities, and alert supervisors on problems and opportunities arising during project implementation;
- Assist in preparing Receipt and Inspection (R & I) reports for submission to relevant procurement units and auditing missions;
- Review, prepare, and defend requests to the committee on contracts (CC) as may be required;
- Undertake asset and inventory management;
- Assist with human resource management functions, including initiating engagement processes, such as monitoring, reviewing and following-up on actions related to the engagement of consultants, project personnel, facilitators, interns, volunteers and other key individuals; in this connection, provide assistance and guidance to project personnel with respect to administrative procedures, processes, and practices;
- Perform other related tasks, as required.
- Sound knowledge and understanding of concepts and approaches relevant to budgetary and financial management; demonstrable knowledge of database administration;
- Extensive knowledge of the financial rules and regulations of the United Nations as well as familiarity with UN policies and procedures as they relate to programme budgeting and financial administration; previous experience on UN IT-based financial management systems such as Atlas or similar enterprise resource planning systems is an advantage
- Demonstrable commitment to the values of the United Nations, particularly integrity in daily activities and behaviours;
- Demonstrated professional competence and mastery of administrative processes;
- Ability to perform a range of administrative functions, including event planning and organizing and human resources administration;
- Ability to map out potential risks and make contingencies, as required;
- Shows pride in work and achievements;
- Is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
- Is motivated by professional rather than personal concerns;
- Shows persistence when faced with difficult problems or challenges.
- Takes ownership of responsibilities and honours commitments;
- Delivers outputs for which one has responsibility within prescribed time, cost, and quality standards;
- Operates in compliance with organizational regulations and rules;
- Takes responsibility for delegated assignments;
- Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
- Proven interpersonal skills and the ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity;
- Works collaboratively with colleagues within and outside UNODC;
- Is willing to learn from others;
- Places team agenda before personal agenda; support and acts in accordance with final group decision , even when such decisions may not entirely reflect own positions;
- Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- Considers all those to whom services are provided to be “clients” and seeks to see things from the clients’ point of view;
- Establishes and maintains productive partnerships with clients by gaining their trust and respect;
- Identifies clients’ needs and matches them to appropriate solutions;
- Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems;
- Keeps clients informed of progress or setbacks in projects;
- Meets timeline for delivery of products or services to client.
Planning & Organizing:
- Able to establish priorities and to plan, coordinate and monitor work while prioritizing competing demands;
- Able to work on tight deadlines;
- Knowledge on how to develop clear goals that are consistent with agreed strategies;
- Foresees risks and allows for contingencies when planning;
- Monitors and adjusts plans and projects as necessary; uses time efficiently.
Required Skills and Experience
- Secondary Education, with specialized certification in Accounting and Finance. University Degree in Finance, Business or Public Administration desirable, but not required.
- A minimum of 6 years of progressive experience in finance, administration, budget preparation, budget monitoring and analysis is required;
- Experience in UN financial procedures is an asset. Experience in the usage of computers and office software packages (MS Word, Excel, Access, Power Point, MS Publisher, etc) is also required;
- Experience in ATLAS, FOML, UMOJA and ProFi systems will be considered a plus;
- Experience of IPSAS and/or IFRS an asset. Knowledge of European Union financial procedures an advantage;
- Up-to-date knowledge and practical experience of auditing approaches and practices, especially of public or international institutions is desirable.
- Fluency in English, with excellent drafting skills, is essential. Knowledge of other main languages in Nigeria would be an advantage.
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Support and Capacity Building to NAPTIP on strengthening law enforcement response and victim support' NGAZ54:
- Trafficking in persons (TIP), especially women and children, in Nigeria, is intrinsically related to a number of factors.
- Predominant among these are poverty, large family size, lack of educational opportunities, lack of employment and low status of children and women.
- Other factors facilitating trafficking in persons include ignorance on the part of families and children of the risks involved in trafficking, the high demand for cheap and submissive child labour in the informal economic sector, the desire of youth for emancipation through migration, institutional lapses such as inadequate political commitment, and limited capacities among the law enforcement officers that impede traffickers and accomplices from being effectively investigated, prosecuted and punished for their acts.
- Nigeria has demonstrated commitment to combating TIP, including by introducing improved policy and institutional measures. In 2015, significant achievement was made in legislation with the Presidential assent to the Trafficking in Persons (Prohibition) Enforcement and Administration Act, 2015 on March 26, 2015, which repealed the former Act and establishes the National Agency For The Prohibition Of Traffic In Persons (NAPTIP).
- NAPTIP has wide-reaching and cross-cutting functions in addressing trafficking in persons, including prevention, awareness raising and sensitisation, victim/witness support and protection, investigation, prosecution, rehabilitation, and coordination of anti-trafficking efforts.
- Based on the foregoing, the United Nations Office on Drugs and Crime (UNODC) is partnering with the National Agency for the Prohibition of Trafficking in Persons (NAPTIP) in implementing the project ‘Support and Capacity Building to NAPTIP on strengthening law enforcement response and victim support – NGAZ54’ funded by the Government of Switzerland.
- The overall objective of the Project is to improve the organizational, operational and management capacities of law enforcement officers, counselors and social workers to deal with cases of TIP and SOM in Nigeria, in particular in the fields of access to justice and victim support. The project will contribute to and complement the EU Funded project ‘Promoting Better Management of Migration in Nigeria by Combating and Reducing Irregular Migration that occurs, inter alia, through TIP and SOM’.
Strengthening National Response to Security Threats through Enhanced Border Control in Nigeria’ NGAZ57:
- Border control is a necessity for States to monitor, control and secure their territories against illicit flows of goods, drugs, contraband, weapons, terrorist funding as well as people. Controlling national borders can however become a daunting task for countries confronted with severe security challenges, such as terrorism.
- As part of efforts to support the established mechanisms of border surveillance, the project ‘Strengthening National Response to Security Threats through Enhanced Border Control in Nigeria’ is being implemented by the United Nations Office on Drugs and Crime (UNODC) with funding from the Government of Japan.
- The objective of the project is to support Nigeria’s border control efforts aimed at preventing illicit trafficking in the North-East geopolitical zone of the country, which is the most affected by the ongoing terrorist insurgency.
- The project aims to achieve this through the training of border control officers from the five key Law Enforcement Agencies involved in land border management and control in the country.
- The officers to be trained will be selected from five land border-areas from the North-East geo-political zone of the country bordering Cameroon, Niger, Chad and Benin Republic. The states and border posts are: Adamawa State (Belel and Sarti Gurin borders); Borno State (Gamboru and Banki borders); Yobe State (Tulutulo border) and Taraba State (Gembu border).
- The capacity building would ensure adherence to the rule of law and continuous support for improvements in cross border control efforts through a mentorship approach.
Duties and Responsibilities
Under the overall guidance of UNODC CONIG Representative and under the supervision and guidance of the International Project Coordinator, the National Project Officer will be working on and supporting the day-to-day implementation and management of the projects in line with the Project Documents and will have the following duties and responsibilities:
- Support the implementation of the projects; reviews relevant documents and reports; identifies problems and issues to be addressed and proposes corrective actions; liaises with relevant parties; identifies and tracks follow-up actions; participates in the evaluation of the projects;
- Support substantially the development project work plans and ensures their timely delivery in close consultation with beneficiary institutions and other team members to ensure full coordination and synergy as well as maximization of project resources;
- Support the coordination and liaison with relevant sections of UNODC Headquarters in Vienna, national partners and relevant staff (hereunder the International Consultant related to the training aspect for NGAZ57) of UNODC Country Office in Nigeria on the planning and implementation of project activities and results as well as Monitoring and Evaluation;
- Takes into cognizance local considerations and realities for proper and effective support for the implementation of project activities;
- Identifies, verifies, and vets various entities and individuals as a precursor to carrying out various activities on training for Law Enforcement Agencies, Counselors and Social Workers and rehabilitation and empowerment of trafficked persons;
- Support substantively for establishing and nurturing appropriate relationships for activities that have considered local structures, practices, sensitivities, and gender dynamics as it relates to training for Law Enforcement Agencies, Counselors and Social Workers and rehabilitation and empowerment of trafficked persons;
- Support the daily management of the project activities in accordance with the financial requirements of the project and the UN financial rules and regulations, especially as pertains to procurement;
- Ensure that all necessary information (substantive and financial) for project implementation, including the formulation of reports, budget expenditure analysis, are prepared and presented to the Country Representative in a timely manner and that their quality and details are up to UN standard, and where applicable, providing all the necessary support information;
- Ensures that all project reports from state and non-state partners that s/he is overseeing are prepared in a timely manner and that their quality and detail are up to standard;
- Support substantively the creation and implementation of a monitoring and evaluation system of project activities in relation to training and rehabilitation and empowerment of trafficked persons;
- Documents best practices and lessons learnt in a manner that can be shared and disseminated to various stakeholders and that provides gender desegregated information;
- Prepares and submits all required substantive and financial reports in line with UNODC procedures and quality standards;
- Carries out programmatic and administrative tasks necessary for the achievement of expected results of the projects; provides substantive inputs to related funding proposals and technical briefings; and coordinate the possible revisions of the projects in close consultation with the donor and the counterparts;
- Follow-up on communication with beneficiary institutions, including drafting of official letters, request for technical assistance, and the process of identification of participants and national experts, including trainers, for activities under the project;
- Perform additional related tasks as may otherwise be assigned.
- The consultancy is located in the United Nations Office on Drugs and Crime (UNODC) Country Office in Abuja, Nigeria (CONIG).
- Under the overall guidance of UNODC CONIG Representative and under the supervision and guidance of the International Project Coordinator, the National Project Officer will be working on and supporting the day-to-day implementation of the projects 'Support and Capacity Building to NAPTIP on strengthening law enforcement response and victim support' and to provide substantial support and back up for the project ‘Strengthening National Response to Security Threats through Enhanced Border Control in Nigeria’ .
- S/he will work closely with the project teams to ensure full coordination between the various TIP and SOM projects and with counterparts and will support efforts designed to expand CONIG’s TIP and SOM portfolios.
Expected tangible and measurable outputs:
- Detailed work plans of the activities to be undertaken with specific timelines, verifiable indicators, activities, outputs and outcomes as well as assumptions and risks;
- Report on identification and selection of trafficked victims in Lagos and Edo states as project beneficiaries;
- Report on empowerment of trafficked victims in Lagos and Edo states (NGAZ54);
- Training syllabus and support for the 4-weeks certified course for counselors and social workers (NGAZ54);
- Support for the development of training syllabus and training conducted on border surveillance and investigation of land borders in compliance with the rule of law and human rights, on investigation of border related offences, on Integrated Cooperation for case management and referral in joint border control and management in response to security threat including terrorism(in close cooperation with the International Consultant and UNV on NGAZ57);
- Support for the development of training needs assessment instruments (questionnaires) developed and applied for selected participants in all the training (in close cooperation with the International Consultant and UNV on NGAZ57);
- Reports of all the training conducted (in close cooperation with the International Consultant and UNV on NGAZ57);
- Support for a Concept Note highlighting the development of inter-agency cooperation through identifying areas of common legislation, areas of operation, agency mandates and goals so as to support the drafting of basic Memoranda of Understanding or similar agreements to support inter-agency cooperation and a unified response to the application of border controls (in close cooperation with the International Consultant and UNV on NGAZ57);
- Planning and reporting of Technical and Steering committees meetings;
- Monthly report of consultancy services;
- Final consultancy reports.
- Excellent knowledge in facilitating training, developing relevant training materials, tools and capacity building packages in collaboration with partners;
- Strong client awareness,client orientation and government advisory skills;
- Excellent knowledge in issues affecting human rights especially in developing nations and awareness in latest development on methodologies and capacity development methods in social research and human rights;
- Strong drafting skills in English.
Required Skills and Experience
- Advanced university Degree (Master's degree or equivalent) in Law, Business Administration, Social Sciences or a related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
- Minimum of 5 years experience working in the field relating to anti human trafficking;
- Experience on the operations of key government institutions and civil society organizations working on rehabilitation and empowerment support to trafficked persons in Nigeria;
- Professional working experience in technical assistance projects with UN or other International NGO;
- Indication of demonstratable use of MS Word, Excel, Power Point, PDF, etc is required
- Fluency in English, with excellent drafting skills, is essential. Knowledge of other main languages in Nigeria would be an advantage.
Method of Application
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