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African Development Bank (AfDB) - Established in 1964, the African Development Bank is the premier pan-African development institution, promoting economic growth and social progress across the continent. There are 80 member states, including 54 in Africa (Regional Member Countries). The Bank's development agenda is delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth.
The Eastern Africa Regional Resource Center (EARC) of the African Development Bank (ADB) has been established to strengthen policy dialogue between the Bank, Governments and other stakeholders; improve performance of the project portfolio and aid coordination with other development partners.
The Bank invites applications from suitably qualified candidates to fill in the vacant position of Secretary to the Regional Director. This position is based in Nairobi, Kenya and does not attract international terms and conditions.
Under the supervision of the Regional Director of EARC, the incumbent will provide a wide range of assistance to the Regional Centre Office team for the implementation of its work program, including workflow management, office administration, resources management and analytical work. Other specific duties and responsibilities include:
- Devise and maintain efficient office management systems; ensure that the Regional Director is well prepared for meetings, events and related programs;
- Time management and scheduling on behalf of the Regional Director to include effective prioritization and resolution of related office business and competing demands;
- Manage Regional Director’s calendar and schedule of meetings;
- Organize logistics, facilities and schedules for regular Staff and Donor-Economic Group Meetings, take minutes of the proceedings and ensure follow-up on agreed actions;
- Manage the flow of information, by receiving, sorting, and monitoring taking into account priority and urgency of documents and organizing logical filing system;
- Independently respond to diverse inquiries and make decisions utilizing applicable multiple courses of action as possible; and establish an agenda of electronic mail address book, and draft documents in conformity with administrative instructions;
- Coordinate and monitor multiple and diverse work processes and activities to ensure that management decisions are properly carried out and products are delivered in a timely manner;
- Ensure quality of documents requiring the Regional Director’s approval and/or signature;
- Keep the Regional Centre Office Administration Team informed by providing relevant information, reports or status updates; make necessary arrangements (hotels reservations, transportation arrangements, appointments, visas, and airline tickets) for visiting delegations;
- Draft/finalize correspondence on a range of topics on behalf of the Regional Director and prepare minutes of meetings;
- Be accountable for the smooth operation of the office work, support work and related systems within the Regional Office by organizing and coordinating related workflow ;
- Monitor media and provide daily briefs for the Regional Director’s information; and be able to interpret institutional administrative policies internally;
- Performs any other additional duties as may be directed by Regional Director.
Including desirable skills, knowledge and experience
- A minimum of a Bachelor’s degree in Business Administration, Commerce, Public Relations, or other related discipline, preferably supplemented with courses in Secretarial studies/ Office Management;
- A minimum of four (4) years of progressively relevant and practical experience in secretarial/ office administration work preferably gained with an international organization;
- Strong client service/relations skills, good organizational and planning skills, ability to multi-task, attention to detail and ability to work with diverse backgrounds in a matrix environment;
- Strong written and verbal communication skills in English. Working knowledge of French will be an added advantage.
- Excellent sense of initiative, enthusiasm, team spirit, and ability to demonstrate tact and diplomacy. Good organizational and interpersonal skills;
- High sense of confidentiality and ability to develop strong understanding of AfDB work and institutional policies/objectives;
- Thorough knowledge and use of all relevant standard MS Office software (Word, Excel, PowerPoint, Project). Knowledge of SAP would be an advantage.
- Good interpersonal and verbal communication skills;
- Proven ability to work effectively in a team-and-matrix-oriented as well as in multi-cultural environments and to function effectively as a member of various groups.
NB : This Position does not attract international Terms and Conditions of Employment. (Incumbents of the Position will be considered as Local Staff and will not have International Status).
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The Human Development Department (OSHD) is in charge of the Bank’s interventions in the social sector (including education, health and social protection). The Department carries out its work within the overall goal of poverty reduction and in conformity with established Bank policies and strategies on education, health, and social protection. The Department includes three Divisions: (i) Health, (ii) Education, Science and Technology, and (iii) Poverty Reduction and Social Protection.
Under the Human Capital Strategy (HCS) and the Long Term Strategy (LTS), the health division plays an important role in inclusive growth agenda in contributing to build the human capital of the most vulnerable in the poorest areas in the Regional Member Countries (RMCs). OSHD.3 is in charge of the development of the health agenda through specific interventions focus on health system strengthening and through the other sectors such as agriculture, infrastructure, water and sanitation, etc. In addition to that through the HCS, the cross cutting role of the health sector including HIV/AIDS, development of centers of disease control and nutrition through the other sector is key for the achievement of the inclusive growth agenda. Through the high five new vision of the Bank, OSHD.3 will also reposition the nutrition agenda under the “Feed for Africa” and “improve quality of life for the people of Africa”. OSHD.3 is also in charge of strengthening public private partnership through the pharmaceutical industry sector and building a critical human resource for health under the jobs for youth initiative.
Reporting to the Head of the organizational unit and working closely with internal and external stakeholders, the incumbent's role includes but is not limited to:
Establish and promote the Bank’s multisectoral nutrition agenda in coordination with the relevant sectors, including but not restricted to health, education, social protection, agriculture, water and sanitation, private sector and financial inclusiveness. Inter collaboration should be formalized through:
- Support the development, management and monitoring of the Bank’s nutrition specific interventions through the Human Capital Department;
- Support in the formulation and implementation of collaboration strategies to expand and deepen the Bank-wide nutrition agenda with key departments in both public and private sectors;
- Integration of the nutrition agenda as well as proper budgeting in the other sectors through lending operations;
- Support to the establishment of a nutrition multidonor Trust Fund that will be hosted by the Bank;
- Preparation of nutrition requests to be submitted for bilateral funds, and necessary management and follow up actions for the funds;
- Participation in the preparation of policy related documents.
Support the nutrition partnership at international, national and local level:
- Enhance the collaboration between the Bank and the key partners on nutrition and support the resources mobilization from multilateral/bilateral development institutions, donors and private sector institutions to complement the nutrition Bank Group’s operations;
- Represent the Bank at technical meetings on nutrition;
- Follow-up on execution of decisions and recommendations made at the international level on nutrition to keep the Bank up-to-date.
- Support study and capacity building interventions in nutrition;
- Periodically disseminate key information on nutrition to inform staff;
- Organize internal events on nutrition to ensure a good Bank wide understanding of nutrition;
- Analyze nutrition data;
- Support in the preparation of briefs, talking points, status reports for management and the board;
- Fulfill any other tasks required by management.
Including desirable skills, knowledge and experience
- A minimum of a Master’s degree (or its university equivalent) in nutrition or public health with a focus on nutrition;
- A minimum of five (5) years of highly relevant professional experiences in nutrition, internationally and in Africa, with a deep knowledge of nutrition development issues and dynamics in Africa;
- Have strong understanding and grasp of multisectoral approaches of nutrition as well as nutrition management operations, partnerships in Africa, as well as professional ability to build partnerships and deliver services that meet both immediate needs and long-term interests of clients within and outside the institution;
- Innovative ability to integrate nutrition through the other sectors;
- Have strong experience in project management and analytical work;
- Ability to deliver high quality work within very tight deadlines;
- Communicate and write effectively in French or English, with a good working knowledge of the other language.
- Competence in the use of Microsoft standard software applications (Word, Excel, PowerPoint and SAP).
Method of Application
Interested in these positions apply online on AfDB website