• Jobs at an International Development Organization (Updated)

  • Posted on: 24 May, 2016 Deadline: 3 June, 2016
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  • An International Development Organization is seeking applications from qualified Nigerian nationals for the following positions:

    Grants Officers

     

    Position Summary:

    The Grants Officer is responsible for supporting a distinct portfolio of program activities.  This includes developing grant ideas in collaboration with Program Development Office, supporting and monitoring grant implementation, closing grants and maintaining all required electronic and paper files.  S/he will closely coordinate with Program Development Officers to ensure that projects are developed and implemented in a manner that advances project goals and current strategy objectives. This position will be based at the head office, located in Abuja, with program activities expected to be carried out in the North Eastern states.

    Reporting & Supervision:

    The Grants Officer reports technically and administratively to the Grants Manager in Abuja

    Primary Responsibilities:

    Primary responsibilities include but are not limited to the following:

    • Manage all aspects of assigned grant portfolio throughout all stages of project development, implementation and closure.  Manage associated timelines and donor reporting requirements for individual grant activities.  Maintain internal trackers, such as the grant status and closing trackers.  Monitor grant portfolio pipeline of financial commitments and disbursements.
    • Serve as a key point of contact for information on related project issues, coordination with partner organizations and sociopolitical and development trends.
    • Develop project ideas in coordination with Program Development Office.
    • Manage strategy objectives/action plan for assigned grant portfolio per the approved work plan.
    • Draft project ideas with estimated budgets and present them in internal Grant Review Committee meetings.
    • Prepare project proposals in grant database incorporating project objectives, activities, deliverables, monitoring and evaluation plan, media plan, budget and timeline.
    • Ensure compliance with donor and organizational policies, procedures and regulations, throughout activity implementation.  Ensure thorough, audit-compliant documentation. 
    • Monitor project progress against the approved project implementation timeline; identify delays and work closely with Program Development Office to ensure projects stay on track.
    • Track overall project development and identify trends to document ‘success stories’ and ‘lessons learned’.
    • Engage in overall political analysis, impact assessment, and participate in strategy development to advance the project goals.
    • Review and contribute to the Final Evaluation Reports and prepare project documents for closing.
    • Coordinate with staff in all departments to complete assigned tasks; engage in regular coordination with Program, Procurement and Finance units to quickly resolve implementation issues.
    • Travel to project sites for follow up/support on activity implementation, as needed.
    • Perform other tasks, as assigned.

    Qualifications:

    • University degree in public administration, economics, finance, business management or a related field is required.
    • Five years’ experience in grants management is required.
    • Prior experience with internationally-funded projects is highly desirable.
    • Demonstrated experience reviewing and negotiating budgets, reviewing financial reports, preparing for and monitoring audits of grantees, and file management.
    • Proficiency at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc. is required.
    • Ability to work under pressure and efficiently handle multiple tasks
    • Ability to work under own initiative or as a part of a team
    • Experience of working in a conflict environment is a plus.
    • Fluency in oral and written English is required.
    • Fluency in one or more of the local state languages in the North Eastern part of Nigeria is required

    go to method of application »

    Logistics Assistants

     

    Position Summary:

    The Logistics Assistant is responsible for supporting program activities in the project’s state offices.  The Logistics Assistant will provide support to a range of administrative and human resources functions and perform a broad range of clerical duties.  The Logistics Assistant will be responsible for administrative functions such as collection of monthly timesheets for grant-funded labor, collection, filing and transmission to head office of administrative documentation such as handover receipts, collection of signatures from grantees, ensuring coordination of quantities and timing of shipments and assisting in the compilation of administrative paperwork at the state level.  Some travel may be required. 

    REPORTING & SUPERVISION

    The Logistics Assistant will report to the State Program Manager, based at Adamawa.

    PRIMARY RESPONSIBILITIES

    Primary responsibilities include but are not limited to the following:

    • Provide clerical and administrative support to a portfolio of field-based activities.
    • Collect monthly timesheets for grant-funded labor at the state level
    • Collect, copy and transmit to the Abuja office administrative documentation such as handover receipts and other grants documentation
    • Collect required signatures for handover documents from grantees and project participants
    • Coordinate supply and delivery of field based shipments, ensuring that a proper supply exists at the grant site for activities to continue and coordinate with Abuja offices ahead of supply exhaustion so items can be replenished.
    • Assist with ordering supplies and inventory management, as needed.
    • Provide assistance with trip expense reports, photocopying, ordering reading and learning materials, as needed.
    • Assist staff with mailing projects.
    • Perform other duties, as assigned.

    Required Skills & Qualifications:

    • Secondary school certificate is required
    • One-year work experience in an office environment is required.
    • Ability to multi-task is required.
    • Good communication and interpersonal skills are required.
    • Proficient at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc.
    • Excellent record keeping and documentation skills are required.
    • Flexibility and ability to work in busy environment.
    • Written and spoken fluency in English and one or more local languages spoken in the north east is required.

    go to method of application »

    Procurement Officers

     

    Position Summary:

    The Procurement Officer will support the procurement of goods and services required for a busy office under the project task order. S/He will be responsible for (1) ensuring that procurements and logistics operations are carried out strictly in accordance with the organization policies, regulations and local law; (2) maintaining the complete documentation and filing system for all procurement including the proposal, evaluation reports, negotiation memorandums, award documents, relevant correspondence etc.; (3) serving as the point person related to any procurement of goods and services for the program either for direct use under the project task order, or as part of the in-kind grant of Direct Distribution of Goods and Services (DDGS) activity;  and (4) coordinating procurement actions with the program’s technical lead in order to ensure timely and satisfactory delivery of goods and services. This position will be based in Abuja, Adamawa, Borno and Yobe. Limited travel may be required.

    Reporting & Supervision:

    At Abuja, the Procurement Officer reports to the Procurement Director based in Abuja. For Adamawa, Borno and Yobe, the procurement officer administratively reports to the State Program Manager but technically to the Procurement Director based in Abuja.

    Primary Responsibilities:

    Primary responsibilities include but are not limited to the following:

    • Ensure that the procurement process strictly follows the Organization rules and regulations.
    • Maintain a file system for procurements to allow for efficient documentation and process audits and maintain the privacy of grantees and vendors.
    • Maintain files, including: proposal, evaluation, award documents, official contracts and correspondence of all procurements, following policy and local law.
    • Assist with preparation of Terms of Reference and/or technical specifications for materials, goods, and services, for contracts, acquisitions, and procurements, in collaboration with the program team. Ensure presentation of sufficient selection that meets requirements of quality assurance, delivery, and transparency.
    • Work with vendors of goods and services to ensure quality.
    • Assist with invitations to potential vendors to compete offers for the purchase of goods or services including under grants, either through direct, bid invitation, or other mechanism that ensures high standards of transparency.
    • Participate in evaluation committees for proposals submitted by the various vendors, according to the solicited terms of reference and regulations.
    • Process procurements according to rules and regulations.
    • Maintain strict control of budgets, and financial expenditures.
    • Coordinate delivery logistics with program team and/or grantees to obtain the required permits including, such as delivery receipts.
    • Coordinate transportation, permits, authorizations, insurance, loading and unloading of goods/materials, and financial allocation of related expenses under grants.
    • Prepare requests for quotations, negotiate, conduct analysis, and recommend vendors for delivery of goods and materials to grantees.
    • Communicate all delivery schedules corresponding to grant and operations procurements, including the projection of related expenses.
    • Verify deliveries are complete and timely.
    • Perform other tasks, as assigned.

    Required Skills and Qualifications:

    • University degree in related field is required.
    • Minimum of 4 years of relevant work experience.
    • Experience working in development funded programs
    • Strong knowledge of donor procurement rules and regulations.
    • Demonstrated ability to solve challenging and complicated logistical issues.
    • Experience with budgeting and cost analysis.
    • Strong ability to use and develop management and tracking systems.
    • Strong communication skills.
    • Proficiency at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc. is required.
    • Ability to work under pressure and efficiently handle multiple tasks
    • Ability to work under own initiative or as a part of a team
    • Experience of working in a conflict environment is a plus.
    • Fluency in oral and written English is required.
    • Fluency in one or more of the local state languages in the North Eastern part of Nigeria

    go to method of application »

    Community Development Facilitators

     

    Position Summary:

    The Community Development Facilitator (CDF) is responsible for grass-roots development of project concepts and activity submissions.  The CDF will interact with community groups, non-governmental organizations (NGOs), community-based organizations (CBOs), associations and other groups implementing NRTI-funded activities or potential activities.  The CDF will work with groups to develop activity ideas and summaries, refine project concepts during the YL/GL phase, assist in the creation and negotiation of budgets, as well as be the primary field oversight for ongoing activities.  This position will be based at the state office, with program activities expected to be carried out throughout the state.  Travel is expected. 

    REPORTING & SUPERVISION

    The CDF reports to the State Program Manager based in Borno.

    PRIMARY RESPONSIBILITIES

    Primary responsibilities include but are not limited to the following:

    • Liaise with community groups, NGOs, CBOs, associations and other community stakeholders to identify potential partners for NRTI activities.
    • Identify potential activities at the community level for NRTI support
    • Work with State Program Manager (SPM), and Abuja-based Program team, develop project ideas identified for support for YL/GL submission.
    • Work with community organizations to budget and prepare logistics for activities
    • Monitor and report on routine program operational activities and scheduled program events, reporting activity summaries to SPM and Abuja-based Reporting Officer.
    • Work with the program team to ensure project attendance at local events.
    • Collect information on program activities, including beneficiary targets.
    • Work with Program, M&E and Grants teams to create and maintain project trackers.
    • Support review of Final Evaluation Reports and grant closing.
    • Attend focus groups to derive lessons learned to inform future project activities.
    • Assist in the development of activity ideas based on information collected in the field.
    • Facilitate linkages between communities as needed.
    • Any other duties suitable to task and commensurate with ability

    Required Skills & Qualifications:

    • HND or University degree in political science, international affairs or other related social sciences field is required.
    • Three years’ work experience in a related field is required.
    • Good communication and interpersonal skills is required.
    • Prior experience with USAID or US Government funded projects is highly desirable.
    • Problem solving, stress management and time management Skills are required.
    • Proficient at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc.
    • Excellent record keeping and documentation skills are required.
    • Experience of working in a conflict environment is a plus.
    • Written and spoken fluency in English is required.
    • Fluency in one or more of the local state languages in the North Eastern part of Nigeria is required

    go to method of application »

    M&E Officers

     

    Position Summary:

    The Monitoring and Evaluation (M&E) Officer designs, develops and implements a monitoring and evaluation system within assigned area. S/he gathers, analyzes, and processes complex information related to all aspects of program activity implementation. The incumbent carries out his/her work according to an established standard operating procedure for collecting data, monitoring project progress and measuring program inputs/outputs. This position will be based at Adamawa, Borno and Yobe, with extensive travel to project sites and the head office in Abuja. 

    Reporting & Supervision:

    The M&E Officer technically reports to the M&E Manager based in Abuja and administratively to the State Program Manager in Adamawa, Borno and Yobe.

    Primary Responsibilities

    Primary responsibilities include but are not limited to the following:

    • Coordinate weekly with M&E Manager to determine priority tasks. Ensure the state team is aware of and up to date on all M&E tasks and reports.
    • Conduct site visits during the project implementation phase for each grant in assigned areas.
    • In concert with the M&E Manager, develop Monitoring and Evaluation plans for field-level projects.
    • Produce a “routine monitoring report” (RMR) according to an approved template for each site visit prior to the indicator verification visit.
    • Accurately interpret Bills of Quantities (BoQ) and grant database file shared by head office to determine indicators according which the Officer will be evaluating projects.
    • Draft “final evaluation reports” (FER) based on prescribed format after visiting a grant site for verification of indicators.
    • Identify lessons learned, constraints, and project impacts based on determined theme and/or sector for inclusion in FERs.
    • Share observations from monitoring visits with M&E Manager when findings demonstrate questionable actions.
    • Serve as primary point of contact for Grants Office when developing impact assessments, success stories and weekly reporting.
    • Serve as primary point of contact for Grants Office when additional information is needed to close grants.
    • Undertake comprehensive analysis of projects based on history of site visits; present findings to M&E Manager in a concise and professional manner.
    • Participate in professional training and development activities, as necessary.
    • Represent the program positively and professionally in both internal and external environments.
    • Perform other tasks, as assigned.

    Required Skills & Qualifications:

    • HND or degree in international development, social science, economics, or related field is desired.
    • Two years’ relevant experience in field monitoring, evaluation design, empirical and statistical analysis, management information systems and/or information management design is required.
    • Proficiency at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc. is required.
    • Strong analytical skills are required.
    • Prior experience with USAID or US Government funded projects is highly desirable.
    • Attention to detail and ability to follow up on tasks to completion is required.
    • Experience of working in a conflict environment is a plus.
    • Written and spoken fluency in English is required.
    • Fluency in one or more of the local state languages in the North Eastern part of Nigeria is required.

    go to method of application »

    IT Officer

     

    Position Summary:

    In support of the operational set-up of the Abuja office, Creative requires the services of an Information Technology Officer (IT Officer).  The IT Officer will be responsible for the set-up and maintenance of all IT-related hardware and software, will oversee server administration and will troubleshoot all IT-related activities on the ground.  This position is based in Abuja and travel to the state offices is required.

    Reporting & Supervision:

    The IT Officer reports to the Operations Manager.

    PRIMARY RESPONSIBILITIES

    • Provide technical set-up and needed support on all IT related issues, including installation and testing of workstations, printers, client software, upgrades, and configuration
    • Implement and document network operations, processes, and procedures
    • Deploy and implement office network according to HQ specifications
    • Serve as the office Network Administrator
    • Identify and solve possible problems in the network
    • Supervise installations performed by third parties such as cabling, Internet connection, etc.
    • Supervise and follow-up on equipment maintenance performed by other contractors
    • Support and troubleshoot users in the Abuja office on their daily work
    • Implement and enforce security on the network and prevent misuse of the IT resources
    • Participate in writing IT office policy
    • Responsible for IT inventory; work closely with the DCOP and procurement team to monitor distribution and location of IT equipment by performing a yearly inventory check-up
    • Set up, implement, and maintain hardware firewall
    • Keep the network healthy by applying all required security patches and monitoring the correct delivery of all antivirus updates
    • Coordinate with Creative/DC IT support staff to identify and troubleshoot problems
    • Any other IT-related work as required

     Required Skills & Qualifications

    • University degree in Information Technology or related field
    • Minimum three years of relevant work experience
    • Minimum two years of experience working with international organizations.
    • Fluency in English and in one or more of the local state languages in the North Eastern part of Nigeria

    go to method of application »

    Logistics Officers

     

    Position Summary:

    The Logistics Officer is responsible for supporting operations in all activities at the state office.  The Logistics Officer will support a range of operational duties than span from maintaining inventory and ensuring compliance to the operational policies. This position will be based in Adamawa with some travel.

    REPORTING & SUPERVISION

    The Logistics Officer will report to the Office Manager, based at Adamawa. 

    PRIMARY RESPONSIBILITIES

    Primary responsibilities include but are not limited to the following:

    • Ensure that office operational policies are followed and compliant with policies;
    • Responsible for maintaining inventory and coordinating compliance with project and donor policies;
    • Travel as needed to LGA districts to monitor inventory and logistics
    • Assist with office operations and procedures; managing the filing systems; supply requisitions (stationery, utility payments)
    • Supervise support staff (i.e. drivers, security guards, etc.)
    • Co-ordination and maintenance of systems related to Housekeeping.
    • Coordinate and maintain the office fleet management and efficient use of project vehicles and other transport services in support of program objectives
    • Coordinate travel bookings for the state office – flights, hotel, airport pick up/drop off
    • Arranging regular maintenance of electrical equipment and safety devices
    • Perform other tasks, as assigned.

    Required Skills & Qualifications:

    • HND or degree in related field is required.
    • Minimum of 2 years of relevant work experience.
    • Experience working on USAID or similar internationally-funded programs.
    • Strong knowledge of donor procurement rules and regulations.
    • Demonstrated ability to solve challenging and complicated logistical issues.
    • Experience with budgeting and cost analysis.
    • Strong ability to use and develop management and tracking systems.
    • Strong communication skills
    • Fluency in one or more of the local state languages in the North Eastern part of Nigeria is required

    Method of Application

    Applicants for these position(s) MUST submit the following documents to nigeria_recruitment@neri-nigeria.com by June 3, 2016:

    • A current resume or curriculum vitae (CV) listing all job responsibilities;
    • A cover letter;

    Please reference the job title and location on the subject line, your cover letter and resume/CV.

    Only short-listed candidates will be contacted.

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