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  • Urgent Vacancy at International NGO Safety Organisation

  • Posted on: 2 May, 2016 Deadline: 5 May, 2016
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    The International NGO Safety Organisation (INSO) is a British charity that supports the safety of aid workers by establishing safety coordination platforms in insecure contexts.

    INSO provides registered NGOs with a range of free services including real-time incident tracking, analytical reports, safety related data and mapping, crisis management support, staff orientations and training.

    INSO services help NGOs with their day-to-day risk management responsibilities and improve their overall situational awareness to support evidence-based humanitarian access decisions.

    INSO Field Office Administrator


    Location: Nigeria (Maiduguri)

    Closing date: 5th  May 2016

    Starting Date: ASAP

    Terms and Conditions: One (1) year (renewable), National Position, based in Maiduguri.

    Summary of the role:

    The role of the Field Office Administrator will be to oversee and regulate the financial, human resource administrative and logistical functioning of INSO Nigeria in Maiduguri. S/he will report directly to the INSO Country Administration Manager (CAM) Nigeria. S/he will supervise two drivers and cleaners. The post is based in Maiduguri and is offered on a one-year contract basis.

    Key Objectives:

    To maintain and control the cashbooks and ledger

    • Ensure that 100% of expenses are accurately entered on soft cashbooks on a daily basis
    • Ensure that 100% of entries to the cashbooks are supported by valid purchase request invoices and receipts

    To assist the CAM in the HR national staff administration

    • Assist the CAM to file in a consistent and accessible manner all auditable documents (CV, leave records, disciplinary notices, hire notes…)

    To assist the CAM in the HR international staff administration

    • Assist the CAM in all administrative process for visas, residency papers, work permits and others documents requested by the government for field international staff
    • Assist the CAM with travel and accommodation arrangement from around the north East and North West region.

    Provide office support services in order to ensure efficiency and effectiveness within the INSO office

    • Maintain service contracts in coherent and accessible manner
    • Assist the CAM in all others administrative, financial and procurement/logistical requirements

    Mandatory Requirements:

    • Admin/HR/Finance educational background  and working experience
    • Staff management  experience
    • Knowledge of administrative, HR and logistical processes
    • Computer  literate
    • Knowledge of Kanuri will be an added advantage
    • Organised and structured personality

    Method of Application

    Interested persons are requested to send the following no later than 17:00GMT on 5th May 2016 and reference ‘INSO – Field Office Administrator’ in the subject line of your email. Only shortlisted candidates can be contacted.

    • Cover letter specifying how you meet the mandatory requirements, your motivation in applying and what you hope to bring to INSO (2 page maximum).
    • Up to date CV (2 pages maximum).

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