• Job Opportunities at PLAN International

  • Posted on: 15 March, 2016 Deadline: 25 March, 2016
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  • Plan International is an independent child-centred international development organisation committed to advancing the rights of children and fight against poverty. Plan has no religious, political and government affiliation. For over 75 years, we have supported girls and boys and their communities around the world to gain the skills, knowledge and confidence they need to claim their rights, free themselves from poverty and live positive fulfilling lives. Plan currently works in 70 countries including Nigeria.

    Plan International officially started operations in Nigeria in 2014 and works to strengthen and promote the rights of children. Our programme is currently focused on basic education; improve community health services, youth and citizens' participation in governance and creating economic opportunities and livelihoods for the poor, building resilient communities through our emergency and humanitarian response. Plan Nigeria works with communities, civil society organisations, development partner government at all levels and the private sector.

    We are currently implementing the Global Affairs Canada funded MNCH projects: Strengthening Health Outcomes for Women and children (SHOW) in Sokoto and Bauchi Opportunities for Responsive Neonatal and maternal health (BORN) in Bauchi state.

    Health Coordinators

     

    Purpose

    • Provide technical support in the development and implementation of the project’s strategy to ensure proper quality of the program, improvements in gender sensitive and responsive health facility and community MNCH service delivery within a cluster of Local Government Areas, and local partners.
    • Work with Gender Equality Advisor and M&E advisor to ensure gender equality is mainstreamed at the local implementation level and project outputs are adequately documented to feed into Performance management framework.
    • Ensure compliance with all donor program and operational requirements.
    • The position will require 50% of time spent in the Local Government Areas and communities.

    Duties and Responsibilities

    • Supervise and monitor the capacity building activities of Health service providers including Community Health Workers (CHW) and other volunteer groups, in line with established standards.
    • Supervision of health services provision quality in the health facilities
    • Provide support to consultants working for the project.
    • Participate in the development/adaptation of state and local supportive supervisory mechanisms’ and its implementation including provision of feedback to the stakeholders and partners.
    • Participate in program research processes in the project, including facility assessments and identification of key needs to address service delivery gaps.
    • Work to strengthen linkages between health facilities, communities and Partners.
    • Work to ensure alignment of donor, Ministries of Health and Women Affairs, demand and supply side interventions, including addressing demand/supply side issues at cluster and facility levels, through strengthening of Quality improvement teams.
    • Contribute to the development of advocacy and community mobilization strategies, including IEC materials and radio messages to ensure service delivery issues are captured.
    • Work with health facilities, WDCs and partners to develop and monitor facility improvement plans, including application of standard based management and recognition protocols.
    • Contribute to the implementation of a gender responsive referral and emergency transport system at LGA and community levels in conjunction with NURTW, WDCs and other stakeholders.
    • Regularly review community and facility level data, including collection processes to track progress against planned service delivery outputs and outcomes, using Result Based Management BM methodologies.
    • Manage the project logistic processes at the cluster level to ensure regular supplies and materials are available within health facilities and with CBHWs.
    • Responsible for regular and timely reports, including success stories and best practices on all activities.
    • Provide regular updates on cluster areas to supervisors and other project team members to inform project programming decision making and advocacy efforts.
    • Carry out regular advocacies to local stakeholders to improve and sustain facility and community MNCH service delivery and demand creation.
    • Work with Gender Equality advisor in identifying and updating gender barriers to MNCH service delivery outcomes and addressing them through interventions.
    • Work with WDCa and partners to ensure safe spaces for greater participation of women and adolescent in decision making around MNCH issues.
    • Work with WDC’s and health workers for successful implementation of community outreach MNCH services, especially in hard to reach areas.
    • Participate in the design and maintenance of SMS platform, ensuring regular communication to identified.

    Qualifications and Experience

    • A first degree in Health related courses from a recognized higher institution.
    • At least 3 years practical work experience in the area of health service delivery programs, especially MNCH programs.
    • Experience working with PHC workers, local communities, Ward development communities and social groups.
    • Experience facilitating focus group discussions and trainings.
    • Good working knowledge of the Nigerian Health system especially at the PHC level.
    • Knowledge and experience with Donor program frame works and approaches will be an add advantage.

    Languages:

    • Excellent command of English, a working knowledge of French will be an added advantage.

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    Monitoring and Evaluation Coordinators

     

    Purpose

    • Support the development and implementation of monitoring and evaluation plan and corresponding instruments for MNCH project and implementing M&E strategies in compliance with the project Management tools and donor requirements. Participate in project reviews, assessment including internal data quality assessments, monitoring and evaluations.
    • Work closely with project colleagues and partners to facilitate continuity level data collection, analyse and present to project staff and stakeholders within catchment area.

    Duties and Responsibilities

    • Support regular monitoring data collection, verification, entry, spot checking, analysis, reporting and sharing, ensuring accurate, high quality household, community and facility level data is collected on all PMF (Performance Measurement Framework) indicators on a regular basis and as per agreed framework and timelines
    • Supports, coordinates and follows the development and implementation of Baseline, Midterm, End line and research studies in order to in form the M&E framnework,tools, systems and processes
    • Provides information and feed back to the M&E advisor to inform adjustments in project strategy, and to ensure that the project remains relevant and effective.
    • Work with project team members to ensure community level gender disaggregated data is collected, analyzed and presented for communities to make informed decisions on MNCH issues.
    • Ensure timely and high quality regular monitoring and evaluation reports are produced.
    • Provide regular and timely feedback on project progress against planned activities. outputs and results.
    • Ensure capacity building by regularly training and mentoring staff and partners for improved program monitoring and evaluation.
    • Support all operational and programme research processes.
    • Contribute to the technical support for staff and partners
    • Establish linkages with, and provide support to LGA HMIS officers in the state.

    Qualifications and Experience

    • A Degree or higher diploma in Statistics or Social or Health Sciences or an equivalent from a recognized higher institution.
    • At least 3 years practical work experience in monitoring & evaluation of public health programs especially MISCH programs.
    • Experience in Participatory Monitoring and Evaluation especially in community and household data collection processes.
    • Experience working with the DHIS 2.0 software is critical.
    • Knowledge and experience with software/statistical packages such as Microsoft Access SPSS, STATA, Epi Info. databases (Access) and spreadsheets (Excel).
    • Experience and ability to support large data collection processes and manage large data sets, including analysis, interpretation and presentation of both quantitative and qualitative data.
    • The position will require 50% of time spent in the Local Government Areas and communities.

    Languages:

    • Excellent command of English, a working knowledge of French will be an added advantage.

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    Monitoring and Evaluation Advisor

     

    Purpose

    • Provide leadership in developing mid implementation of monitoring and evaluation plant and corresponding instruments for MNCH project and implementing M&E strategies in compliance with the project management tools and donor requirements.
    • Take the lead in project reviews, assessment including internal data quality assessments, monitoring and evaluations.
    • This position will also be responsible for developing project staffs capacity is the area of progress and data gathering, verification and results monitoring.

    Duties and Responsibilities

    • Designs, develops and implements the comprehensive M&E framework/strategy, system and quantitative and qualitative tools, with a focus on health management information systems strengthening and incorporating mobile technology
    • Leads regular monitoring data collection, verification, entry, spot checking, analysis, reporting and sharing, ensuring accurate, high quality household, community and facility level data is collected on all PMF (Performance Measurement Framework) indicators on a regular basis and as per agreed framework and timelines
    • Supports, coordinates and follows the development and implementation of Baseline, Midterm, Endline and research studies in order to inform the M&E framework, tools, systems and processes
    • Provides information and feedback to the National Project Manager to inform adjustments in project strategy, and to ensure that the project remains relevant and effective.
    • Share and disseminate best practices on Program related lessons learnt in collaboration with Health Experts in the state.
    • Work with project team members to ensure community level data is collected, analyzed and presented for communities to make informed decisions on MNCH issues.
    • Ensure timely and high quality regular monitoring and evaluation reports are produced.
    • Set up and manage a project knowledge management system.
    • Provide regular and timely feedback on project progress against planned activities, outputs and results.
    • Ensure capacity building by regularly training and mentoring staff and partners for improved program monitoring and evaluation.
    • Provide technical leadership in operational and Programme research processes.
    • Provide overall technical guidance and supervision to the Project M and E coordinators.
    • Develop innovative strategies. including application of IT technology to engage the State Ministry of health Department of Planning, Research and Statistics and PHCDA on MNCH data collection and quality improvement.
    • Establish linkage with M and E units of existing MNCH projects in the state.
    • Fulfil Plan's Child Protection Policy at all times to prevent children from all forms of child abuses.

    Qualifications and Experience

    • A Bachelor's Degree in Statistics or Social or Health Sciences or an equivalent from a recognized university. Master's degree will be an added advantage.
    • At least 5 years practical work experience in Monitoring & of Public Health programs especially MNCH programs.
    • Experience in Participatory Monitoring and Evaluation especially in community and household data collection processes. including analysis of large data sets.
    • Experience in application of result based management tools.
    • Experience working with the DHIS 2.0 software is critical.
    • Proven understanding of programming concepts and Human Rights Approaches to Development.
    • Knowledge and experience with Donor program and M&E frameworks and approaches.
    • Thorough experience with the use of technology for data collection including mobiles phones and Global Positioning System (GPS) preferred.

    Languages:

    • Excellent command of English. a working knowledge of French will be an added advantage.

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    Gender Equality Advisor

     

    Purpose

    • Provide technical guidance and support in ensuring project processes, activities and outputs are in line with project Gender Equality Strategies and contribute to Donor and Ministry of Women Affairs and Social Development commitment to Gender Equality.
    • This position will also be responsible for developing project and local partner staffs capacity in the area of key gender equality mainstreaming approaches and tools and management of the an upcoming MNCH project.

    Duties and Responsibilities

    • Develop a comprehensive Project Gender Equality Framework and Strategy in line with Plan International and Donor standards.
    • Ensure monitoring and evaluation components in the project adequately capture gender equality indicators.
    • Support the implementation of gender assessments, including providing technical support to facility assessments within the project.
    • Analyze and synthesize the key findings to advise National Project Manager on strategies to ensure positive gender outcomes in MNCH programming.
    • Work with National Project Manager to ensure best practices in male engagement programming strategies are adequately reflected in project activity processes
    • Provide technical guidance and support on engagements with Ward Development Communities (WDC) and other project stakeholders to ensure greater participation of women and adolescents in community decision making processes.
    • Contribute to the reporting process within the project and review of activity and regular reports, including the sharing and dissemination of best practices on gender mainstreaming within the project
    • Contribute to the knowledge management system in a way that documents and establish Plan International Nigeria commitments and expertise in Gender Equality.
    • Provide technical inputs to all activity design and implementation to ensure improvement in social and financial capital for women and adolescent girls.
    • Provide regular and timely feedback on project progress against planned Gender Equality strategies and indicators.
    • Support team members in presentation and engagements at the community level to ensure best practices in Gender Equality are transferred.
    • Ensure capacity building by regularly training staff and partners for improved Gender manistreaming.
    • Develop strong relationships with state partners to provide linkages for sustainability of positive Gender Equality outcomes for girls and women.
    • Collaborates with other Country office Programmes as necessary.
    • Ensures Gender is mainstreamed into all project communities and maintains gender
    • Fulfil Plan's Child Protection Policy at all times to prevent children from all forms of child abuses.

    Qualifications and Experience

    • A Bachelor's Degree in Social Sciences/Art with background in Gender Studies or an equivalent from a recognized University. Master's degree will be an added advantage.
    • At least 3 years practical work experience in mainstreaming Gender expertise in Gender Equality in projects especially MNCH programs.
    • proven understanding of Gender programming concepts and community approaches to development.
    • Experience in designing and conducting Gender Equality analysis, including some understanding M and E processes.
    • Knowledge and experience with Donor program and Gender Equality frameworks and approaches
    • Ensures Gender is mainstreamed into all project communities and maintains gender sensitivity within project staff and associates.

    Languages:

    • Excellent command of English, a working knowledge of Hausa will be an added advantage.

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    Office and Logistic Assistant

     

    Purpose

    • To provide support to sound office and logistics management for all project activities in line with policies of Plan International, donor and Nigeria including its laws.

    Duties and Responsibilities

    • Maintain general office system including filing including following up on timely timesheet submission; sending. receiving and distributing documents and photocopying/Scanning.
    • Coordinate and prepare mailing, including production, photocopy, assembling, posting and courier shipping.
    • Assist in the distribution of checks to vendors.
    • Ensure the office is properly clean and well maintained
    • Work with the driver to ensure all vehicle documentations are in order, including but not limited to maintenance and fueling
    • Assist in sourcing for quotations towards the procurement of goods and materials for program delivery as per corporate procedures to ensure value for money is obtained.
    • Support program activities in the field where necessary.
    • Keep and maintain store records and materials to ensure prompt supply of materials to staff for the effective discharge of their work without any disruptions of work-flow
    • Implement the travel plans for all visiting staff/consultants personnel's.
    • Arrange for the repair and maintenance of office equipment and machinery to ensure that staff work effectively without any disruptions.
    • Maintain good professional relationship with relevant vendors.
    • Perform additional and miscellaneous job related duties for the office as assigned.

    Qualifications and Experience

    • A minimum of OND in Business Administration/Finance or related courses.
    • At least a minimum of 2 years practical work experience in an Administrative capacity, with one year in a donor funded project an added advantage.
    • Young Candidate less than 25 years will he preferred for this position.

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    Security Officer

     

    Purpose

    • The Security Officer will be responsible for the implementation of security policies, guidelines and procedures in order to ensure the security of all Plan staff, property and operations at the country office and state level.
    • This will involve, but is not limited to: promoting a culture of security: security incident reporting; security guard oversight and management: monitoring and analysing the security situation in the country and across states, promulgating and maintaining Security related Standard Operating Procedures (SOPs) across all offices and regularly providing security updates to all staff and partners.
    • The scope of responsibility is for both Plan International and all authorised visitors

    Duties and Responsibilities
    Planning:

    • Security Frame work and associated tools and processes and Terms of Reference for Security Review Team (SRT)
    • Security Standard Operating Procedures (SOPs)
    • Security Risks Assessments (SRAsI)
    • Security and Safety Management Plant SSMP)
    • Security Incident logs amid Reports and trend analysis
    • Quarterly Security Report
    • Loss/Incident Notification Form
    • Budget Plan related Security

    Operation:

    • Advise BORN project leadership and leant on all aspects of national security management issues and trends
    • Develop/maintain an appropriate framework of security measures and standard operating procedures (SSOPs), which will contribute to an increase in Project Plan International Nigeria’s overall capacity to protect staff programs, and property
    • Ensure that Project SSOPs reflect risk levels referenced in Plans global Security Policy and ensure SSOPs are compliant with all Plan’s policies
    • Manage the day-to-day operations of security management i.e. guard oversight/management/direction; identification. documentation, analysis and follow up of security threats,’incidents: monitoring SSOI’ compliance: staff vehicle movement control, etc.
    • Lead the response to all security threats/incidents in a timely, professional and appropriate manner
    • Review existing Security Risk Assessments (SRAa) and conduct same at least annually as well as whenever the security situation changes and develop capacity to conduct self-assessments
    • Monitor and suggest ongoing improvements to existing security wanting systems and produce file report to updates/alerts etc., then analyse available information with respect to potential impact to project, Plan International Nigeria and inform staff/management accordingly of security risks.
    • Ensure regular communication whit all project leads and local security focal persons.
    • Regular attendance at relevant security meetings and forums.
    • Report on security incidents/threats to SRT on a regular basis (including analysis of trends via update at each SRT meeting sharing relevant points (minutes).
    • Review physical security arrangements including insurance for staff and assets (e.g. vehicles) in collaboration with relevant managers such as P&C, Operations Managers etc. on a regular basis and implement. action plans to improve/correct as/when required
    • Develop and test contingency plans based on results and anticipation of security threat/risk assessments and develop staff preparedness/capacity to respond, staffing collaboration with focal persons at the project level.
    • Ensure that regular safety and security meetings are conducted with relevant project staff
    • Build the capacity of all staff on security including health and safety aspects.
    • Assess communications needs and recommend improvements/technological aspects to make sure that all equipment are working and in good condition such as generator(s), radios, satellite phones, etc.
    • Maintenance of security SMS tree(s)
    • Manage the budget related to security effectively.
    • Plan International Nigeria staff, visiting staff, partners, volunteers and Visitors are secure in all operational locations for the project.
    • Maintain, promote and garner good active relations with government, development partners and community leaders in the process of gathering and vetting safety and security information on a regular basis Perform other Security related duties as the need arises and/or as defined

    Qualifications and Experience

    • Bachelor Degree in Occupational Health & Safety or any related field
    • At least 3-5 years experience of security and health and safety management or similar capacity
    • Good understanding of national security related issues and their relations to Plan’s contexts
    • Experience in conducting participatory risk assessments and preparing situational analyses, including the analysis of factors from both the internal and external environments.
    • Identifying crucial risks that have to be addressed, setting objectives and developing plans of action
    • Good communication skills (written and verbal) both in several local and English language in order to present and garner information quickly and clearly to a variety of audiences
    • Computer: MS Word, Excel. Power Point, Outlook.

    go to method of application »

    Grant Accountant

     

    Purpose

    • Ensure financial accountability for grants according to Plan and donor requirements.
    • Provide timely and accurate financial information on grants.
    • Act as finance focal person for finance-related grants issues (budgeting, cash flow management, reporting, auditing etc).

    Duties and Responsibilities

    • Participate in the preparation of grants-related Country Budget and its subsequent modification.
    • Maintain a budgetary control system to monitor grant budgets vrs expenditures and advice management on variances and corrective actions required.
    • Review and make recommendations to Grants Manager on grants related POs.
    • Prepare regular cash flow forecasts/funding requirements for donor-specific bank accounts.
    • Monitor funding requirements for donor-specific hank accounts and liaise with the Finance Manager and Grants Manager to ensure availability of adequate funds to meet forecast expenditure requirements.
    • Regularly reconcile funds receipts and expenditures on donor-specific hank accounts to ensure that they match.
    • Ensure timely preparation and review of donor-specific bank reconciliation statements and receipts/deposits reconciliations,
    • Prepare and update financial reporting maths for grants.
    • Ensure that grant transactions reports as per GL Smartlist match expenditures reported on the SAP and discrepancies corrected on a timely basis.
    • Monitor and advice the status of grants on the SAP.
    • Ensure that grant financial reports are timely and accurately prepared in the required formats as per donor contracts and grant agreements..
    • Provide quarterly, year-end and other grants financial reports and analysis as required for management as per required instructions.
    • Ensure proper filing (electronic and hard copy) of grants financial reports.
    • Prepare and update matrix of grant-required audits.
    • Support the Grants Manager on the preparation, conduct and finalization of grant-required audits.
    • Prepare all required information prior to the arrival of grant auditors

    Qualifications and Experience

    • University degree in Accounting and/or Level 2 of a professional accounting qualification
    • 3-5 years experience in a similar role
    • Experience in the NGO sector preferably with child-related development issues. would bean advantage

    Travel requirements:

    • This position entails 20% traveling within program areas.

    go to method of application »

    Project HR and Admin Manager

     

    Purpose

    • To ensure effective and efficient coordination of office related activities towards implementation of the project and to provide technical leadership in ensuring that all project administrative processes and reports are in line with policies of Plan International, donor funded and Nigerian laws

    Duties and Responsibilities

    • Monthly and quarterly administrative reports in line with established compliance standards.
    • Review of all administrative components of all financial transaction documents before project commitments and payments are made.
    • Development and tracking of all project procurement plans in line with project plans and budgets, ensuring procurement deadlines are met.
    • Work with the Project finance manager in the development of the monthly and quarterly cash forecasts for the project, including for partners.
    • Set up and management of project administrative file documentation system or the office, including supporting same for partners.
    • Coordinate all HR related matters with support from the Country office including ensuring staff understanding and compliance of tIre Staff and procurement manuals.
    • Oversees Partner’s financial contract process as well as liquidations and reporting in line with donor compliance standards, before further fund advancements.
    • lead on the submission of time sheets for approval and forwarding to Country Office
    • Develop and implement a capacity building plan for staff and partners that includes but not limited to fire safety, office protocols, and procurement policies.
    • Develop and update inventory data base monthly for all project assets including partner assets where applicable.
    • Maintain good working relationship with vendors and consultants.
    • Fulfill Plans Child Protection Policy at all times to safeguard and protect the child at all times without reports or incidents of child abuse.

    Qualifications and Experience

    • A Master's Degree in Business Administration or other related courses. Any relevant professional Certification and a Masters degree will be added advantage.
    • At least 5 years Practical work experience in managing administrative system for donor funded projects, including familiarity with donor procurement policies and Nigerian laws.

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    Assistant Project Accountant

     

    Purpose

    • To provide support in ensuring that all project financial processes and reports are in line with policies of Plan International, donor and Nigeria, including its laws.
    • To contribute to the provision of regular and detailed financial analysis report to inform project management decisions.

    Duties and Responsibilities

    • Prepare payment, journal and receipt vouchers using the corporate accounting software General ledger (GL)
    • Ensure that transactions are complete and accurate with self explanatory and understandable description.
    • Maintain general ledger (GL) log book.
    • Maintain good filing for all vouchers in a limited access area to ensure easy retrieval.
    • Maintain a record of vouchers borrowed by staff and ensure that they are returned and filed appropriately.
    • Support the monthly GL closure process.
    • Print the monthly GL reports for signing.
    • Ensure that the GL balances of the advances account agrees with the sub ledger balances.
    • Contributes to the monthly financial report.
    • Ensure that the documentation for payment is acceptable and accurate with all arithmetic calculations being correct,
    • Approved payment request should be processed within one week of receipt.
    • Prepare the Withholding tax and VAT schedule where relevant before payment is done.
    • Cancel (stamped PAID) all vouchers (payment journal and receipt) and its supporting documents to forestall re-use.
    • Ensure all cheques are prepared in a way that ensures accuracy and validation for payments
    • Issue cheques as per weekly payment list; exception should he approved by CFM.
    • Maintain cash books, including providing updates to Finance manager to prevent a negative cash and bank balance.
    • Release cheques to the right payee and ensure the appropriate receipts are issued and filed.
    • Prepare and maintain the sub ledger for all advances (travel, purchase etc.).
    • Ensure timely liquidation of staff advances and ensure more than one advance should not he given to a staff at a time
    • Make available weekly to the Finance manager a list of all un-liquidated advances and support with the follow up of these advances.
    • Support project staff in making field payments during activities.
    • Prepare the withholding tax deductions report and completing and submitting monthly statutory PAYE forms to required Government Organizations.
    • Circulate monthly pay-slip to PU staff
    • Support the grant accounting process
    • Perform any other project related duties as specified by the Finance manager
    • Fulfil Plans Child Protection Policy at all times to prevent children from all form of child abuses

    Qualifications and Experience

    • A first Degree in Financial Accounting and related Financial/Business Administration courses.
    • At least 2 years practical work experience in managing financial and administrative system for donor funded projects.
    • A minimum of 1 years' experience in grant financial management with donor funded projects in Nigeria.

    go to method of application »

    Project Finance Manager

     

    Purpose

    • To provide technical leadership in ensuring that all project financial processes and reports are in line with policies of Plan International, donor and Nigeria, including its laws.
    • To provide regular and detailed financial analysis report to inform project management decisions.

    Duties and Responsibilities

    • Develop and implement financial processes including internal controls for the project.
    • Monthly and quarterly financial reports in line with established compliance standards.
    • Review of all financial transaction documents including tracking of advances before project commitments and payments are made,
    • Review of project budget and contract documentation of vendors amid consultant
    • Coordinate monthly and quarterly cash forecasts for the project, including for partners.
    • Set up and management of project financial file documentation system in the office, including supporting same for partners.
    • Oversees Partner's financial contract process as well as liquidations and reporting in line with donor compliance standards, before further fund advancements.
    • Develop and implement a financial capacity building for staff and partners.
    • Review all time sheets to ensure they ate properly filled,
    • Maintain a budgetary control system to monitor grant budget vs. Expenditure and advise management on variances and corrective actions required to he taken:
    • Respond to grants financial queries in liaison with the Country finance Manager (CFM) and the Project Manager.

    Qualifications and Experience

    • A Master's Degree in Financial Accounting and related Financial/Business Administration courses. Professional accounting certification will be added advantage.
    • At least 5 years practical work experience in managing financial and administrative systems for donor funded projects.
    • A minimum of 3 years' experience in grant financial management with donor funded project in Nigeria.
    • Fulfil Plan's Child Protection Policy at all times to prevent children from all forms of child abuses.

    Method of Application

    Applicants should send all applications and CV/Profile to plannigeriajobs@gmail.com

    Note: Only application sent electronically by e-mail with the format "Location - Position" clearly indicated as as the subject of the mail will be considered.

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