• HR Vacancy at Michael Stevens Consulting

  • Posted on: 13 March, 2016 Deadline: 26 March, 2016
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  • Michael Stevens Consulting, is currently seeking to employ suitably qualified candidate to fill the position of a Human Resources Officer

    Human Resources Officer

     

    Job Description

    • To provide support on designated projects/and or assigned areas of work
    • Administration services to HR team and Head of HR
    • HR administration, systems and procedures
    • Information and advice to service users.
    • HR database management

    Main Duties & Key Responsibilities
    Designated projects/and or assigned areas of work (to provide support) 45%). For example:

    • Recruitment and Selection:
      • To liaise with managers and recruitment or advertising agencies
      • To compile and dispatch application recruitment packs, arranging interviews
      • To maintain a database to monitor vacancies and applications
      • To update recruitment pages on the MS Society website
      • Processing new appointments and changes to existing employment contracts using established templates and pro-formas.
    • Learning and Development:
    • To use the database to set up courses and manage bookings
    • Maintain electronic and paper files
    • Deal with practical queries

    Administrative Services to the HR Team and personal support specifically to the Head of HR. 20%:

    • To be the first point of contact for the HR Department.
    • To field calls and direct or refer as appropriate to members of the HR team.
    • To manage electronic and desk diaries, handling the mail, drafting correspondence, filing, responding to telephone calls, organising meetings, arranging flights and accommodation, and booking venues and equipment.

    HR administration/record systems and procedures (develop, implement and maintain) 25%:

    • Disclosure: To ensure that effective records are kept on criminal records checks for staff and volunteers working closely with the Volunteering Development Officer.
    • To maintain budget spreadsheets
    • To support the corporate induction process by compiling lists of new starters and induction packs
    • To ensure all personnel files are maintained and kept up to date within the Data Protection Act
    • To maintain stationery supplies
    • To process probation documentation
    • To assist with pay and benefits administration.
    • To process HR invoices

    Information and advice to service users 10%:

    • To deliver an effective high standard of service to internal and external customers including;
    • Providing advice to service users on general HR queries relating to terms and conditions of employment e.g. annual leave; notice periods; pay rates.
    • Responding to routine queries and requests from line managers/employees on employment and recruitment matters under the guidance of the HR Manager.
    • Responding to general enquiries from members of the general public on a range of HR issues including recruitment

    Decision Making Authority:

    • Able to make limited decisions relating to the handling of a wide range of general and specific enquiries and e-mails, providing information or referring to manager for further advice where appropriate.

    Qualifications & Skills Level

    Qualifications:

    • Degree or equivalent qualification

    Experience:

    • Experience of working in a office environment
    • Experience of working in an HR department (desirable)

    Knowledge and Skills:

    • High level of competence in Microsoft Office programs in particular, Outlook, Word, PowerPoint and Excel
    • Ability to prioritise work load
    • Ability to meet specific deadlines
    • Excellent written and oral communication skills
    • Excellent customer service skills
    • Works accurately and with attention to detail
    • Ability to work positively in a team

    General Attributes:

    • Proven track record of using own initiative to solve problems
    • Ability to maintain strict confidentiality at all times

    Method of Application

    Interested and qualified candidates should send their CV's to recruitment.ph@michaelstevens-consulting.com with Job title as Subject.

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