• Jobs at HealthPlus Limited

  • Posted on: 3 March, 2016 Deadline: 17 March, 2016
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  • HealthPlus Limited is Nigeria's 1st Integrative Pharmacy, the fastest growing pharmacy chain in West Africa. Since 1999, we have been committed to our mission of helping people achieve optimum health & vitality. In 2010, a sister company was birthed - CasaBella International Limited. CasaBella, a one-stop store for beauty and grooming solutions is now a retail chain and a household name.

    As we expand our frontiers to redefine the world of health & beauty in Nigeria, we are looking for amazing and smart people who will roll up their sleeves and share our passion & success. People who will join our team of highly motivated professionals who get the job done!

    Executive Assistant to the CEO

     

    Key Elements of the Role

    • Report to the CEO
    • Pro-active planning and management of the CEO’s time and diary appointments to enable the CEO focus on delivering strategic objectives and business goals
    • Act as the central contact point for the CEO, screening telephone calls, enquiries and requests and handling them where appropriate
    • Ensure that decisions and work is appropriately delegated in the absence of the CEO
    • Review and attend to correspondence (all forms) and communicate on behalf of the CEO
    • Complete administrative and project related work delegated from the CEO
    • Represent the CEO in a professional manner to internal and external clients
    • Organize all travel logistics for the CEO as required
    • Provide back-up administrative support to other members of the Senior Management team where other staff are on leave
    • Coordination of Board Meetings dates and attendances including compilation and distribution of Board packs
    • Ensure appropriate venue and equipment booking for events including refreshments where appropriate
    • Liaison with the Board Members/Directors where approvals and signatories are sought by the CEO on behalf of the business
    • Set up and maintain annul calendar of meetings and events across the business
    • Ensure the CEO is well prepared and has relevant documentation for meetings
    • Prepare and distribute agendas, pre-reading papers and rooms for meetings
    • Accurately record minutes of various meetings and distribute to relevant parties in a timely manner
    • Manage the practical and administrative requirements for organizational events as required

    Desired Skills & Experience

    • A good degree in a relevant field with at least 5 years of proven experience providing executive support in a structured organisation
    • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
    • Very strong interpersonal skills and the ability to build relationships with stakeholders, including Board of Directors, Senior Management Team and external partners
    • Expert level written and verbal communication skills
    • Demonstrated proactive approaches to problem-solving with strong decision-making capability

    go to method of application »

    Account Officer

     

    Key Elements of the Role

    • Report to the Financial Accountant
    • Keep records that conform with tax laws and provide financial data for the management
    • Prepare income tax and other government reports
    • Prepare the monthly profit & loss account and balance sheet
    • Periodically prepare the schedule of creditors and debtors
    • Prepare daily bank lodgements and bank balances schedule

    Desired Skills & Experience

    • A good degree from a reputable university
    • Minimum of 2 years cumulative experience in accounts or similar job function
    • Membership of ACCA/ICAN is an advantage
    • Must possess strong analytical skills
    • Good working knowledge of Microsoft Office skills like Word, Outlook, and Excel.
    • Experience with Accounting Software Packages is an advantage

    go to method of application »

    Administrative Manager

     

    Report to the Head, Facilities and Administrative Services

    Key Elements of the Role
    Assets/Office Equipment Management:

    • Ensure all office equipment, machines and tools are in good conditions at all times
    • Oversee the maintenance and repair of machinery, equipment, and electrical and mechanical systems e.g Air Conditioning Systems, Generators, Photocopying machines etc
    • Oversee the sourcing and purchase of office equipment from accredited vendors
    • In conjunction with IT, ensure the purchase, delivery, servicing and repairs of all IT related office equipment.

    Office Building/Premises Maintenance:

    • Monitor the facility to ensure that it remains safe, secure, and well-maintained.
    • Ensure the office and the premises including the garden, lawn, lobby are clean, tidy and in a conducive atmosphere.
    • Ensure prompt disposal of all waste (Sewage, Septic, Drainage etc) in all locations
    • Liaise with facilities department to ensure all faults including electrical, carpentry, civil works and plumbing system in the office are worked on and resolved accordingly
    • Manage relationship with janitorial service providers to ensure the offices and branches remain in minty condition
    • Handle property related issues (Free Hold and Lease Hold) and manage relationship with all Landlords/Estate Managers and renew tenancies as and when due
    • Liaise with relevant government bodies to facilitate prompt processing of property related issues (Certificate of Occupancy, Land Use, local government fees etc)
    • In conjunction with facilities department ensure that facilities meet environmental, health, and security standards, and comply with government regulations.

    Fleet Management:

    • Oversee the sourcing, purchase, leasing, allocation and maintenance of vehicles in the Company
    • Ensure all required registration documents are intact and are available when demanded
    • Ensure vehicles documents are valid at all times and renewals must be done a month to expiration of any statutory document
    • Manage, coach, counsel and motivate drivers and dispatch riders to ensure they are punctual and available for work at all times
    • Source for accredited auto-mechanics for the servicing and repairs of Company’s vehicles
    • Create a comprehensive database of all vehicles to keep a track on their locations and conditions
    • Ensure vehicles and drivers are available to staff who need to embark on official assignment
    • Control the maintenance and repairs of vehicles in order to reduce operating cost on vehicles
    • Devise a cost effective means of purchase of fuel in all company vehicles with the aim of guiding against waste and fraud
    • Advise Management on replacement and disposal of damaged and old vehicles.

    Insurance Management:

    • Identify and work towards eliminating all risks that people are disposed to at work
    • Advise Managements on ways to insure all identified risks
    • Ensure company’s assets e.g Vehicles, Premises, equipments are duly covered under various insurance policies
    • Advise management in the sourcing of underwriters, insurance brokers/agents to ensure company’s assets are covered by approved insurance companies.
    • Facilitate the processing of all insurance policies including Motor vehicle insurance, Fire & Burglary insurance etc
    • Ensure all insurance policies are valid at all times and payments to insurance companies are timely settled
    • Facilitate the smooth processing of all claims by working closely with underwriters, loss adjusters and other third party agents for swift settlements of claims.

    Vendor Management:

    • Source for vendors/service providers for all supplies and services
    • Maintain a comprehensive database of vendors to enable swift sourcing of service providers data
    • Ensure only registered and accredited vendors in their areas of expertise are sourced and contracted
    • Facilitate the prompt supply of water, diesel, fuel in etc
    • Ensure the Company comply with all statutory requirements by ensuring all utility bills (Electricity, Telephone, Waste etc) are settled to avoid disruption of work
    • Ensure prompt settlements of all local and state governments rates, fees, permits including payment for Adverts, Signages, Tenement etc.

    Inventory Management:

    • Plan, administer and control budgets for contracts, equipment and supplies.
    • Oversee the purchase, storing and distribution of office supplies and equipment.
    • Maintain a comprehensive database of all store items, office equipment, assets etc.
    • Plan to avoid going out of stock by ensuring stocks are replenished at reorder level.

    Desired Skills & Experience

    • Bachelor's Degree in Business Admin, Public Admin or Social Sciences, Humanities or a related field with 8 years minimum experience in a structured organization, 5 years of which must be in a managerial capacity
    • Membership of a recognized professional body is an added advantage
    • Leadership & managerial skills
    • Negotiation and persuasion skills
    • Excellent interpersonal and people skills
    • Planning & organizational Skill
    • Ability to manage time and prioritize tasks
    • Good problem solving and decision making skills
    • Excellent verbal and written communication skills
    • High standard of attention to detail
    • Expert Microsoft Office skills like Word, Outlook, and Excel.

    Method of Application

    Interested and qualified candidates should send a one page summary of their most significant achievements for the last 5 years with their application letter, a detailed CV and relevant copies of credentials to humanresources@healthplus.com.ng
    Or
    The Human Resources,
    Health Plus Limited,
    11b Victoria Arobieke Street,
    Off Admiralty Way,
    Lekki Phase 1,
    Lagos State.

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