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  • Posted: Feb 25, 2016
    Deadline: Mar 16, 2016
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    The African Development Bank Group (AfDB) is a multilateral development finance institution established to contribute to the economic development and social progress of African countries. The AfDB was founded in 1964 and comprises three entities: The African Development Bank, the African Development Fund and the Nigeria Trust Fund. The AfDB’s missi...
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    Social Development Officer, EARC

    Objectives

    • The Secretary/Administrative-Team Assistant will report to the Director or a member of the Bank’s management team.
    • He/She will provide secretarial and administrative support, ensuring the day to day functioning of the office; coordinating all office management activities and manage the office’s interface with organizational units and external parties.

    Duties and Responsibilities

    • Under the overall supervision of the Executive Director or Manager, the incumbent will carry out the following duties:
    • Organize and manage the office of the Director or Manager.
    • Oversee the office’s document processing, filing and tracking system.
    • Assist in managing and maintaining the Director or Manager’s diary and email.
    • Filter and direct incoming visitors, correspondence, emails and telephone calls, highlighting urgent and priority matters requiring the Manager or Director’s attention.
    • Draft, type and dispatch memoranda, acknowledgement letters and responses to correspondence, and follow-up with relevant members of the office team.
    • Proofread routine documents prepared for the Manager or Director’s attention and signature, in consultation with relevant members of the office team.
    • Schedule meetings between the Manager or Director and key stakeholders within and outside the Bank and compile relevant documentation and briefings.
    • Compile engagements, invitations and other requests for weekly diary meetings.
    • Coordinate travel and accommodation arrangements and produce a folder with diary and background documents for missions.
    • Coordinate necessary arrangements for visitors.
    • Provide administrative support, including preparation of administrative forms and processing of requests in SAP.
    • Provide administrative support to members of the office.
    • Carry out all other secretarial and administrative duties as required.

    Selection Criteria
    Including desirable Skills, Knowledge and Experience:

    • A minimum of a License / Bachelor's Degree or its equivalent in Legal, Finance, Accounting,  Administration, IT or related discipline, preferably supplemented with courses in secretarial duties, training/administration/office management.
    • Have relevant and progressive experience in the fields of expertise concerned.
    • Experience in international organizations will be an asset.
    • Experience of arranging international travel for managers, including processing advances and claims.
    • Strong customer service skills, good organizational and planning skills, ability to multitask, attention to detail and ability to work with a diverse workforce.
    • Sociable personality that facilitates good interaction between the individual, and internal and external parties including on the phone.
    • Strong proactive “can-do” approach. Applicants must have the ability, energy and appropriate demeanor to take initiative and plan and carry out necessary tasks to ensure the office’s activities are successful.
    • Excellent and professional communication skills are required.
    • Strong typing skills.
    • Excellent sense of initiative, confidentiality, enthusiasm, and team spirit.
    • Knowledge of rules and procedures or experience in relation to working with elected officers.
    • Excellent written and verbal communication in English or French, with a good working knowledge of the other language.
    • Competence in the use of standard Microsoft software (Word, Excel, PowerPoint, MS Projects); knowledge of SAP would be an added advantage.

    Method of Application

    To apply, visit AFDB Career Page

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