Jobs at African Development Bank (AfDB)

• Grade: GS7
• Position N°: 50090226
• Reference: ADB/STS/16/001
• Publication date: 12/02/2016
• Closing date: 26/02/2016
• Country: Côte d’Ivoire

The Human Resources Policy Programmes and Strategy Division (CHRM.3) is responsible and implementing staff development and training plans to ensure that the Bank staff at all times the necessary knowledge, skills and competencies and that are continuously being developed for performance excellence in their current job future responsibilities.

The Learning and Development function has grown tremendously in the Bank in the past few years. In 2016, this role has expanded with the approval of the AfDB Academy. The Learning and Development Assistants will support the delivery of learning and training in the Bank. 

Under the overall supervision and of the Division Manager; overall supervision of the Chief Learning and Development Officer, the incumbent will carry out the following duties:

Learning and Development Administration

• Draft simple learning concepts notes and reports.
•  Organize attendance of new staff to the induction program; this will involve matching new starters to events, sending out invitations, monitoring responses and updating attendance records.
• Organize attendance of other compulsory Bank learning events for all Bank staff.
•  Assist in handling of learning and development applications.
• Assist in the maintenance and updating the team’s library of training providers and training resources.
• Ensure the establishment, safe storage and appropriate disposal of centrally held learning and development files.
• Support the On-Boarding Coordinator in the delivery of Inductions and On-Boarding events
• Assist with the provision of administrative support for the development and dissemination of induction and on-boarding information to all new staff, including web based materials and welcome events.
• Assist in undertaking learning and training needs analysis for the Bank.
• Assist in the development of annual learning and development plans.
• Support the design, co-ordination and maintenance of evaluation records.
• Support the learning team in carrying out longer term evaluation activities across the Bank.
• Assist the Chief Learning and Development Officer and other Officers with research/projects as appropriate.
• Support broader learning and development activities in the Bank.

Training Event Administration

• Setup rooms for training events including arranging coffee breaks and lunches when necessary; changing the layout of furniture, ensuring all required equipment are in place.
• Provide delegated support to external service providers.
•  Prepare training event materials e.g. evaluation forms, delegate lists and any other materials agreed in advance.
•  Ensure timely distribution of electronic training handouts to all participants.
•  Manage staff attendances, absences at learning and training events and collate the data for required action .e.g. cost recovery.
• Keep track of daily learning, training and development expenditure by supporting the Chief Learning and Development Officer in analyzing L&D spend across the organization by collating expenses by complexes and field offices.
• Contribute actively towards team and organizational objectives in line with the business needs of the section and the division.

Support to E-learning:

• Support in the storage and update of staff learning historical records.
• Provide hands on –support to the e-learning team.
•  Assist the development of web graphics.
•  Assist in development of graphics for the marketing of the KLMS in the Bank.
•  Assist in the maintenance and update of learning and development pages of the Intra-net.

Including desirable skills, knowledge and experience

• A minimum of a Bachelor’s Degree (Licence / BAC +3) or its equivalent in any arts, social sciences, Computer applications, Web Applications or Graphic Designs. A certification or training in learning design and implementation will be an added advantage.
• Practical experience in administration of knowledge and training is desirable.
• Advance IT skills with the ability to design graphics, web pages and update information on the Intranet is a requirement.
• Excellent written and verbal communication in English or French, with a good working knowledge of the other language.
• Competence in the use of standard Microsoft software (Word, Excel, PowerPoint, MS Projects); knowledge of SAP would be an added advantage.

NB : This position is for a short term staff service contract (STS).  This is not a regular position of the African Development Bank.  The contract for this assignment is for a period of three (3) months renewable up to one year, based on the incumbent’s performance and the Institution’s needs.

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• Grade: EL-5
• Position N°: 50083099
• Reference: ADB/16/027
• Publication date: 12/02/2016
• Closing date: 06/03/2016
• Country: Côte d’Ivoire

THE POSITION

The purpose of the Department is to plan, prepare and implement public relations and institutional communication programs designed to make the Bank better known by its various audiences so as to promote social and economic development in Africa, and to establish and maintain the Bank's credibility and good reputation as Africa's leading development finance institution. The Department is also responsible for enabling the Bank to understand better, how the institution is perceived both internally and externally.

Under the general guidance and supervision of the Chief of Staff & Director of Cabinet of the President, the Director of the Communication and External Relations Department will be responsible for planning, organizing, coordinating and leading the activities of the Department. The Director will be responsible for two Divisions ('Communications; 'External relations') and will have the following duties and responsibilities.

1. Leading and having oversight responsibility for the communication team and establishing clear reporting lines for the two Division Managers.

2. Being a member of the Executive Team, contributing to the Senior Management Coordination Committee.

3. Leading the department's team to ensure constant review of the Bank's communication and branding strategies and ensuring that they are effective in promoting the Bank's policies, programs and interventions as one of the leading financial development institutions in Africa.

4. Acting as the Bank's spokesperson on the instructions of the President and Senior Management.

5. Advising the President and Senior Management on public relations and communication issues within and outside the Bank.

6. Leading and coordinating Bank-wide communications across the Bank's organisational units in all offices (HQ and Field Offices), and for specific operational or knowledge projects, by providing general guidelines, and setting clear communication goals and key performance indicators, and ensuring the allocation of necessary human and financial resources to achieve the required objectives.

7. Supervising the implementation of the Bank's communication strategy, especially in key areas of: localised communications; 'results-based' communications; support for the Bank as a knowledge institution; and strong and consistent branding.

8. Enhancing knowledge and communications to key public and specific groups in regional and non-regional member countries (government services, business circles, NGOs, international organizations, the general public, etc.) and planning, preparing and implementing information programmes to keep them informed of the Bank's programmes and achievements.

9. Preparing and implementing communication programmes to mobilize public opinion to support the economic and social development of Africa, and the Bank's activities in this area, through the publication of articles and speeches, dissemination of films, organization of exhibitions, visits, debates, etc.

10. Ensuring the production and distribution of high quality and informative brochures, publications, press reviews, audio-visual as well as electronic documents for the media and public to enhance the Bank's image, and maintaining good and close working relations with all key media companies.

11. Preparing and disseminating press releases, as well as organizing and conducting press conferences and seminars to present the Bank's views on major economic, political, social and financial issues and problems in Africa.

12. Producing bulletins, information circulars, as well as other publications on Bank activities for regular circulation to all staff, so as to enhance understanding of Management's objectives and initiatives.

13. Providing advice and assistance required for formulating Bank policies and plans on the design, implementation and dissemination of the Bank's information products and coordinating the publishing and distribution services for printed and electronic publications of the Bank; and

14. Implementing the Bank's information disclosure policy and ensuring that information about the Bank reaches its various audiences through the appropriate channels.

Including desirable skills, knowledge and experience

Competencies: (skills, knowledge and experience)

1. At least a Master's degree or equivalent in Communications or any related field.

2. Preferably a minimum of 10 years of relevant and progressive experience (4 years of which has been in a managerial position) in senior mass communications fields (corporate, non-profit and/or foundation) including public relations, journalism, marketing or related areas, with demonstrated stability and sustained commitment in previous position(s).

3. Knowledge of the media and ability to work well with representatives from different sectors of the media.

4. Highly developed analytical and problem-solving skills, including the ability to implement and monitor mass communication programmes and campaigns.

5. Media relations training and experience, with the ability to detect and monitor emerging media interest in a matter and manage issues of media interest that affect the Bank and its diverse audiences.

6. Exceptional writing, editing, verbal and interpersonal communications skills, with a portfolio demonstrating published works and high-level creative, thoughtful and polished printed communications collateral.

7. Understanding of and experience with various media software tools.

8. Strong attention to detail.

9. Competence in the use of standard Microsoft software (Word, Excel, Access, and PowerPoint.

10. Ability to communicate and write effectively in French and/or English, with a strong command of the other language.