• Vacancy in the Aerospace Industry

  • Posted on: 8 February, 2016 Deadline: Not Specified
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  • Our client, a prominent player in the Aerospace industry, is seeking the right candidate to fill the position of Personal Assistant. The right candidate will be required to travel extensively within and outside Nigeria.

    Personal Assistant

     

    Roles and Responsibilities    

    The responsibilities of this position includes but not limited to the following:

    Manage and maintain the CEO’s diary and email account
    Filter emails, highlight urgent correspondence and print attachments
    Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc and troubleshooting problems
    Conduct weekly diary meetings with the CEO to discuss upcoming engagements, invitations and other requests
    Schedule on behalf of the CEO meetings between him and his direct reports and the committees and groups to which he is a member
    Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the CEO match his requirements
    Filter general information, queries, phone calls and invitations to the CEO by redirecting or taking forward such contact as appropriate
    Manage the process of calling for briefing on behalf of the CEO from start to finish ensuring that he is fully prepared for all engagements
    Keep and maintain an accurate record of papers and electronic correspondence on behalf of the CEO
    Prepare correspondence on behalf of the CEO, including the drafting of general replies
    Minute general meetings as required and complete research on behalf of the CEO
    keep and retrieve files
    Ensure guests meeting with the CEO are well taken care of
    Provide a service that is in line with the CEO’s work habits and preferences
    Carry out specific projects and research
    Involve in decision making processes

    Skill set    

    6 years’ experience in an Administrative / Executive Assistant/ PA role in a highly pressurized environment requiring tact, judgement and discretion in handling internal and external contacts (essential)
    Experience of diary management/researching and booking of travel and accommodation (essential)
    Experience of successfully working with senior management (essential)
    Must be proficient with the keyboard and IT applications
    Expert level in the use of Outlook, Word, Excel and Powerpoint
    Excellent organizational skills
    Ability to multi-task and organize others
    Good interpersonal and communication skills
    Must be extremely sharp and smart
    must possess an international passport and be willing to travel

    Work experience    

    Minimum of 5 years

    Method of Application

    Interested in any of these positions, apply on Sence

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