Job at International Foundation for Electoral Systems (IFES)

Principal Duties and Responsibilities

• Supervise, mentor and direct other accounting staff
• Pay ad hoc and recurrent expenditures
• Manage banking transactions;
• Prepare bi-monthly financial reports;
• Assist programs in preparing budgets and also contribute in preparing reprogram/cost or no cost extension budgets;
• Provide information for preparing monthly field office wire request and budget;
• Enter transactions in financial system;
• Periodic bank/accounts reconciliation
• Maintain cash in safe account;
• Initiate payment instructions
• Assist in EMB training on financial management
• Segregate expenses by related protect;
• Provide finance guidance to program and administrative staff.
• Track advance payment to ensure clearing of all advances;
• Review travel expense reports and other payment requests for approval;
• Maintain and update accrual information (vacation, severance, etc);
• Maintain tax records and make timely payments;
• Sub-grants financial management:
• Evaluating sub-grant proposals and budgets
• Reviewing sub-grants financial report to ensure compliance with terms of sub-grant and liaising with sub-grantee(s) where and when necessary;
• Assist in providing training as needed to sub-grantee on IFES sub-grants and USAID financial regulations;
• Perform other responsibilities assigned by supervisor and/or Chief of Party

Qualification and Experience

• Bachelor's Degree in Accounting, Financial Management or any related field
• Minimum of 10 years relevant work experience in the financial management and/or accounting field with a minimum of 3 years of experience in managerial role.
• Demonstrated financial management and accounting skill
• Proven ability to mentor, motivate, work as part of a team and being able to meet deadlines.
• In depth knowledge and experience with USAID and other donor financial management, reporting requirements, sub-grants procedures.
• Proficiency in Microsoft office and accounting software especially QuickBooks is required Excellent oral and written communication skills