• Careers at United Nations Development Programme (UNDP)

  • Posted on: 26 January, 2016 Deadline: 8 February, 2016
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  • United Nations Development Programme (UNDP) helps developing countries attract and use aid effectively. In all our activities, we encourage the protection of human rights, capacity development and the empowerment of women.

    We are recruiting to fill the position below:

    Human Resources National UNV

     

    Background
    The United Nations Volunteers (UNV) programme is the UN organization that promotes volunteerism to support peace and development worldwide. Volunteerism can transform the pace and nature of development and it benefits both society at large and the individual volunteer. UNV contributes to peace and development by advocating for volunteerism globally, encouraging partners to integrate volunteerism into development programming, and mobilizing volunteers.

    In most cultures volunteerism is deeply embedded in long-established, ancient traditions of sharing and support within the communities. In this context, UN volunteers take part in various forms of volunteerism and play a role in development and peace together with co-workers, host agencies and local communities.

    In all assignments, UN Volunteers promote volunteerism through their action and conduct. Engaging in volunteer activity can effectively and positively enrich their understanding of local and social realities, as well as create a bridge between themselves and the people in their host community. This will make the time they spend as UN Volunteers even more rewarding and productive.

    Duties and Responsibilities

    • Under the guidance of the Deputy Country Director (Operations) and direct supervision of the UNDP Human Resources Associate, the Human Resources NUNV ensures execution of transparent and efficient HR services in the CO.
    • The Human Resources NUNV promotes a collaborative, client-oriented approach and supports to the maintenance of high staff morale.
    • The Human Resources NUNV  supervises clerical and support staff of the HR Unit.
    • The  Human Resources NUNV works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs staff for resolving complex HR-related issues and information exchange.

    Core Competencies
    Summary of Key Functions:

    • Administration and implementation of HR strategies and policies
    • Provision of HR services
    • Staff performance management and career development
    • Conduct of UN-related surveys
    • Facilitation of knowledge building and knowledge sharing

    Ensures administration and implementation of HR strategies and policies  focusing on achievement of the following results:

    • Full compliance of records and reports with UN rules, regulations, UNDP policies, procedures and strategies; effective implementation of the internal control framework.
    • CO HR business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management, control of workloads of the supervised staff.
    • Provision of information to the management and staff on strategies, rules and regulations.
    • Provides HR services  focusing on achievement of the following results:
    • Implementation of recruitment processes including drafting job description, provision of input to job classification process, vacancy announcement, screening of candidates, participation in interview panels.
    • Preparation of contracts. Timely follow up with Finance staff on Global payroll issues.
    • Preparation of submissions to the Compliance Review Panel
    • Provision of information on benefits/entitlements to the International Staff and Experts.
    • Validation of cost-recovery charges in Atlas for HR services provided by UNDP to other Agencies.

    Ensures proper staff performance management and career development focusing on  achievement of the following  results:

    • Support the unit in providing background information and maintenance of the related data acting as Secretary of TMRG.
    • Support the unit in preparing the Whole Office Learning plan and individual learning plans in consultation with the Senior Management,
    • Ensures conduct of UN-related surveys focusing on achievement of the following results:
    • Support the unit in collecting information and preparation of reports for comprehensive and interim local salary, hardship and place-to-place surveys. Participation in the work of LSSC.
    • Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
    • Organization of trainings for the operations/ projects staff on HR issues.
    • Synthesis of lessons learnt and best practices in HR.
    • Sound contributions to knowledge networks and communities of practice.

    Furthermore, UNV volunteers are encouraged to:

    • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and taking active part in UNV activities (for instance in events that mark IVD);
    • Getting acquainted with and building on traditional and/or local forms of volunteerism in the host country;
    • Reflecting on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities;
    • Contributing articles/write-ups on field experiences and submitting them for UNV publications/websites, newsletters, press releases, etc.;
    • Assisting with the UNV Buddy Programme for newly-arrived UNV volunteers;
    • Promoting or advising local groups in the use of online volunteering, or encouraging relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

    Results/Expected Output:

    • The key results have an impact on the execution of the CO Human Resource services and success in implementation of HR strategies and policies. 
    • Accurate analysis and presentation of financial information ensures proper HR services in the CO.
    • A final statement of achievements towards volunteerism for development during the UNV assignment such as specific quantification of mobilized volunteers, activities, capacities.

    Competencies
    Building Strategic Partnerships:

    • Maintaining information and databases
    • Analyzes general information and selects materials in support of partnership building initiatives
    • Promoting Organizational Learning and Knowledge Sharing
    • Basic research and analysis
    • Researches best practices and poses new, more effective ways of doing things
    • Documents innovative strategies and new approaches

    Job Knowledge/Technical Expertise:

    • Fundamental knowledge of processes, methods and procedures
    • Understands the main processes and methods of work regarding to the position
    • Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
    • Strives to keep job knowledge up-to-date through self-directed study and other means of learning
    • Demonstrates good knowledge of information technology and applies it in work assignments

    Promoting Organizational Change and Development:

    • Presentation of information on best practices in organizational change
    • Documents ‘best practices’ in organizational change and development within and outside the UN system
    • Demonstrates ability to identify problems and proposes solutions
    • Design and Implementation of Management Systems
    • Data gathering and implementation of management systems
    • Uses information/databases/other management systems
    • Provides inputs to the development of simple system components

    Client Orientation:

    • Maintains effective client relationships
    • Reports to internal and external clients in a timely and appropriate fashion
    • Organizes and prioritizes work schedule to meet client needs and deadlines
    • Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
    • Responds to client needs promptly
    • Promoting Accountability and Results-Based Management
    • Gathering and disseminating information
    • Gathers and disseminates information on best practice in accountability and results-based management systems
    • Prepares timely inputs to reports
    • Maintains databases

    Core Competencies

    • Demonstrating/safeguarding ethics and integrity
    • Demonstrate corporate knowledge and sound judgment
    • Self-development, initiative-taking
    • Acting as a team player and facilitating team work
    • Facilitating and encouraging open communication in the team, communicating effectively
    • Creating synergies through self-control
    • Managing conflict
    • Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
    • Informed and transparent decision making.

    Qualifications/Requirements

    • University degree  or Higher National Diploma (HND) in Human Resources, Business or Public Administration. HR Specialized certification would be an added advantage.
    • Minimum of two  to six(6) years of professional work experience 
    • Fluency in both spoken and written English.
    • Good command of one of the UN languages.
    • Experience in handling web-based management system
    • Proficiency in Standard Computer Software (Word, Excel, Database, PowerPoint, Internet)
    • Excellent report writing, analytical, interpersonal and communication skills.
    • Organize and prioritize workload using initiative, coping with stress in harsh, insecure conditions.
    • Work well as part of a multi-cultural and multi-disciplinary team
    • Professional and personal flexibility and adaptability
    • To be result oriented.
    • Not younger than 25 years

    Additional Information
    Conditions of Service:

    • A  monthly volunteer living allowance (VLA) intended to cover housing, basic needs and utilities, settling-in-grant (if applicable) Equivalent of one month VLA, for a 12-month assignment if candidate is recruited from outside the duty station, or pro-rated if assignment is shorter than 12 months; life, health, and permanent disability.
    • The UN  is committed to achieving workforce diversity in terms of gender, nationality and culture.
    • Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply.
    • All applications will be treated with the strictest confidence.

    go to method of application »

    Finance Associate

     

    Background
    Under the overall guidance of the DCD (Operations) and direct supervisor of the Finance Specialist, the Finance Associate ensures effective execution of financial services and processes in CO and transparent utilization of financial resources. The Finance Associate promotes a client-oriented approach consistent with UNDP rules and regulations.

    The Finance Associate can supervise clerical and support staff of the Finance Unit. The Finance Associate works in close collaboration with the operations, programme and projects’ staff in the CO, focusing on payment processing, Bank Reconciliation and other Finance related functions as may be assigned.

    Duties and Responsibilities

    Summary of Key Functions:

    • Implementation of operational and financial management strategies
    • Administration of budgets and cost-recovery system
    • Accounting. Finance and administrative support
    • Global payroll
    • CO cash management
    • Facilitation of knowledge building and knowledge sharing

    Ensures implementation of operational and financial management strategies, adapts processes and procedures focusing on achievement of the following results:

    • Full compliance with UN/UNDP rules and regulations of financial processes, financial records and reports and audit follow up; implementation of the effective internal control framework.
    • CO finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.
    • Provision of inputs for implementation of cost-saving and reduction strategies in consultation with the office management.

    Ensures administration of budgets and functioning of the optimal cost-recovery system focusing on achievement of the following results:

    • Preparation and modifications of budgets for UNDP management projects, follow-up with HQs on ASL for management projects.
    • Presentation of researched information for planning and status of financial resources of the CO.
    • Timely preparation of cost-recovery bills in Atlas for the services provided by UNDP, implementation of the income tracking system and follow up on cost recovery.

    Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results:

    • Proper control of the supporting documents for payments and financial reports for NEX projects; preparation of all types of vouchers; Pay Cycle and payments execution.
    • Proper receipting of goods and services and establishment of accruals.
    • Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared and processed; travel claims, and other entitlements are duly processed
    • Timely accounts closure
    • Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues.
    • Timely corrective actions on erroneous data in Atlas. Preparation of financial reports as required.
    • Maintenance of the Accounts Receivables for UNDP projects and follow-up with partners on contributions, deposits creation in Atlas and their application to AR pending items.

    Ensures proper CO cash management functioning focusing on achievement of the following results:

    • Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.
    • Daily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and recording of contributions.
    • Timely and accurate preparation of bank reconciliations.
    • Timely preparation of monthly cash flow forecast for use by Operations Manager/ Finance Specialist.

    Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

    • Organization of trainings for the operations/ projects staff on Finance.
    • Synthesis of lessons learnt and best practices in financial management.
    • Sound contributions to knowledge networks and communities of practice.

    Impact of Results

    • The key results have an impact on the overall execution of the CO financial services and success in implementation of operational strategies.
    • Accurate analysis and presentation of financial information ensures proper financial processes in the CO.

    Competencies
    Functional Competencies:

    • Building Partnerships
    • Maintaining information and databases
    • Tracks and reports on mobilized resources

    Promoting Organizational Learning And Knowledge Sharing:

    • Basic research and analysis
    • Researches best practices and poses new, more effective ways of doing things
    • Identifies and communicates opportunities to promote learning and knowledge sharing

    Job Knowledge/Technical Expertise:

    • Fundamental knowledge of processes, methods and procedures
    • Understands the main processes and methods of work regarding to the position
    • Possesses knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks (specialized knowledge related to financial resources management, including formulating budgets, maintaining Accounts Receivables and Accounts Payables, reporting).
    • Strives to keep job knowledge up-to-date through self-directed study and other means of learning
    • Demonstrates good knowledge of information technology and applies it in work assignments

    Promoting Organizational Change and Development:

    • Presentation of information on best practices in organizational change
    • Documents ‘best practices’ in organizational change and development within and outside the UN system
    • Demonstrates ability to identify problems and proposes solutions

    Design and Implementation of Management Systems:

    • Data gathering and implementation of management systems
    • Uses information/databases/other management systems
    • Makes recommendations related to work procedures and implementation of management systems

    Client Orientation:

    • Maintains effective client relationships
    • Reports to internal and external clients in a timely and appropriate fashion
    • Organizes and prioritizes work schedule to meet client needs and deadlines
    • Responds to client needs promptly

    Promoting Accountability and Results-Based Management:

    • Gathering and disseminating information
    • Maintains databases

    Core Competencies

    • Demonstrate corporate knowledge and sound judgment
    • Self-development, initiative-taking
    • Acting as a team player and facilitating team work
    • Facilitating and encouraging open communication in the team, communicating effectively
    • Creating synergies through self-control
    • Managing conflict
    • Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
    • Informed and transparent decision making

    Qualifications/Requirements
    Education:

    • Secondary Education, with specialized certification in Accounting and Finance.
    • University Degree in Finance, Business or Public Administration desirable, but it is not a requirement.
    • UNDP Accountancy & Finance Test required.

    Experience:

    • 6 years of progressively responsible finance and accounting experience is required;
    • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems and ERP financials, preferably PeopleSoft;
    • Knowledge of IPSAS required;

    Language Requirements:

    • Fluency in English and the national language of the duty station.

    Method of Application

    To apply, candidates should click on preferred job title to apply online.

    Note: Please note that instead of a CV you are required to download the: UNDP Personnel History Form (P11)

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