Current Job Posts at African Development Bank

Reference: ADB/15/180
Location: Nigeria
Grade: PL4
Position N°: 50001458

Objectives

• The primary role of the Language Services Department (SGLS) is to ensure, as required by the Bank's Agreement, the accessibility in the two working languages of the Bank (English and French, and on occasion Arabic and Portuguese) during key meetings organized by the Bank and for all documents submitted to Senior Management and governing bodies of the Bank, with a view to efficient decision-making aimed at the achievement of the Bank’s mission.
• To this end, high priority will be accorded to ensuring an accurate and effective flow of communication within the Bank, and also between the Bank, its shareholders, development partners and the public at large, through the translation, interpretation and terminological services provided by the Department.
• The specific objective of the French Translation Division (SGLS.2) is to ensure quality translation of all Bank documents into French, as well as the editing in French of key documents such as the Bank Group Annual Report.

Duties and Responsibilities
Under the supervision of the Division Manager, SGLS.2, the incumbent:

• Translates into French from English, without revision;
• Revises translations of complex, technical and sensitive documents covering the full range of the Bank’s work, namely: reports of an economic and financial nature, statements from Senior Management, audit reports, planning and programming documents, project appraisal reports, legal documents, etc.;
• Must aim at a high standard of accuracy, faithfulness to the spirit, style and nuances of the original;
• Observes established terminology and usage and ensures consistency among individual translators working on the same document;
• Advises on language matters and proposes improvements to the translation process;
• Coaches, counsels, and assists less experienced translators and helps to develop the Department’s terminology base;
• Participates in working groups on various issues related to the business of the Bank in general, and that of the Division in particular;
• Perform other duties as may be assigned by the Supervisor.

Selection Criteria
Including desirable skills, knowledge and experience

• Possess a master's degree in translation or other relevant related fields. Additional qualifications in any other discipline relevant to the business of the African Development Bank Group would be an added advantage;
• Have at least 6 years of practical experience in professional translation (particularly in finance and/or law), at least 3 of which (for external candidates) should have been spent working in or with an international organization (preferably in multilateral development banks);
• Have extensive general knowledge and be able to quickly adapt to a complex multicultural environment;
• Possess excellent writing skills and a sound mastery of various language standards;
• Be able to quickly blend into, and maintain a smooth working relationship with a multilingual team;
• Be able to work efficiently under stress;
• Have a sound knowledge of, and be able to use modern Computer-Assisted Translation tools (Trados, Multitrans, etc.);
• Be conversant with all the standard software used in the Bank to be able to revise directly and independently on the computer.

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The Corporate Procurement Division (CGSP.2) is entrusted with the strategic, operation and oversight responsibilities for the execution of corporate procurements within the Bank.  Under the auspices of the General Services and Procurement Department (CGSP), CGSP.2 is responsible for the formulation, application of the formulation, application and evaluation of procedures and practices covering purchasing and contracting for goods, works and services for the Bank’s internal operations financed under the Bank’s Administration and Capital Expenditure Budgets.  This position is to implement post-qualification, due diligence reviews, ensure policy compliance, monitor and manage contracts, implement supplier development and relationship management systems.

Duties and responsibilities

Under the direct supervision of the Division Manager and the Chief Procurement Officer, the incumbent is expected to perform the following duties:

1. Implement due diligence reviews:
• Draft and update due diligence policy and related due diligence risk tools
• Undertake due diligence reviews
• Ensure compliance with procurement staff
• Address risk issues in the procurement operations
2. Implement supplier management tools and supplier development programs to ensure goals of supplier quality and vendor rationalization.
3. Develop and implement procedures for contract management, contract performance and contract administration.
• Ensure timely follow-up and review of supplier performance evaluation
• Ensure suppliers meet the Bank’s mandatory contractual requirements for the duration of the contract
• Develop tools to address unsatisfactory performance
• Provide guidance on contract matters to procurement managers or other operational staff, including training to new procurement staff in contract management practices and procedures.
• Ensure signed contracts are communicated to stakeholders to provide visibility and awareness, interpretation to support implementation.
• Oversee service level agreement compliance.
• In close connection with end users, ensure contract close-out, extension or renewal of contracts.
4. Undertake contract negotiation and execution.
5. Draft and update standard bidding documents.
6. Implement best practice procurement strategies to optimize value and mitigate procurement risks.
7. Cross-functional working with other business areas to deliver savings and drive procurement strategy.
8. Update policy and ensure compliance with policy requirements.
9. Keep in alignment the procurement policy with the business needs.
10. Provide contract management support to the division.
11. Develop and deliver training for user departments in procurement and contracting techniques, processes and systems.
12. Coordinate and integrate into the cost/benefit analysis the input of various contracting staff.
13. Prepare special reports, statistics and forecasts and carry on other assignments as required.
14. Support clients’ efforts in creating annual work program estimates and plans.

Selection Criteria

Including desirable skills, knowledge and experience

1. A minimum of a Master’s degree or its equivalent in business administration, economics, law, marketing or other related fields.
2. Minimum five (5) years of relevant work experience.
3. Possess specialized knowledge and expertise required for duties and responsibilities of the position.
4. Experience in procurement and contract management in public international organization is highly desirable.  Familiarity with the Bank’s procurement rules and procedures is an asset.
5. Proven experience in formulating and implementing policy documents.
6. Ability to understand, conceptualize and resolve complex contractual problems.  Proven familiarity with and experience in managing complex contracts.
7. Strong analytical skills to strategic vision, ability to pay attention to details, and work under pressure.  Proven experience to break down a complex situation, examine it from various angles and develop practical and realistic recommendations.  Ability to work autonomously and present solutions to management.
8. Ability to communicate effectively, both orally and in writing.  Ability to structure information priorities and deliver key messages.
9. Ability to work cooperatively and efficiently within a team towards corporate objectives; strong interpersonal relations.  Ability to function effectively in a stressful working environment.
10. Ability to understand how clients perceive and assess quality of services provided and answer internal or external clients’ requests quickly.
11. Competence in the use of standard software used in the Bank (Word, Excel, Access, MS Projects and PowerPoint).  Experience working with an ERP system, such as SAP, is an asset.
12. Fluent in English or French with working knowledge of the other language.

go to method of application »

The Corporate Procurement Division (CGSP.2) is entrusted with the strategic, operation and oversight responsibilities for the execution of corporate procurements within the Bank.  Under the auspices of the General Services and Procurement Department (CGSP), CGSP.2 is responsible for the formulation, application of the formulation, application and evaluation of procedures and practices covering purchasing and contracting for goods, works and services for the Bank’s internal operations financed under the Bank’s Administration and Capital Expenditure Budgets.

This position is to develop and maintain systems and procedures for the filing and management of files and records (both physical and electronic) generated in the Corporate Procurement Division, permit easy and timely retrieval and ensure consistency of master data. 

Duties and responsibilities

Under the direct supervision of the Division Manager and the IT Procurement Systems Officer, the incumbent is expected to perform the following duties:

1. Maintain physical and electronic records of procurement activities in compliance with the policy requirement for audit trails.
2. Record and file various memos, evaluation forms and results.
3. Assist in the development and the maintenance of knowledge and record systems (e.g. DARMS, share point, etc.) and procedures for the filing and management of procurement documentation in full compliance with the Bank’s Policy on Disclosure of Information.  Ensure that the system is user-friendly and enables easy research and accessibility to documents from everywhere for smooth procurement operations.
4. Assist with timely access to comprehensive procurement records during audit queries.
5. Assist in the development and the maintenance of vendor management database.
6. Assist in the development and the maintenance of SRM e-Procurement application to facilitate ‘paperless’ procurement processes.
7. Assist with the materials data management (MDM) by providing the quality insurance control for the maintenance of the master data.
8. Perform periodic reconciliation of the data recorded in the system.
9. Creation of analytical models using applications or spreadsheets.
10. Compile and maintain statistical records to meet the reporting requirements of corporate procurement activities.
11. Participate in projects of the division related to improving the quality of data or improvement and automation of periodic reports.
12. Assist, as appropriate, to carry out various activities of client management.

Selection Criteria

Including desirable skills, knowledge and experience

1. A minimum of a Bachelor’s Degree or its equivalent in Documentation, Archiving, IT document management systems or related discipline.
2. A minimum of five (5) years of progressively relevant and practical experience with some practical knowledge of the environment in the international organizations.
3. Strong customer service and interpersonal skills, good organizational and planning skills, ability to multitask, attention to detail and ability to work with a diverse workforce.
4. Sound knowledge of archival principles, practices and ethics of archival profession.
5. Demonstrate strong technical competencies related to provision of records management programs and services (incl. capturing, organizing, describing, providing access to, storing, protecting, and disposing records) for both physical and electronic archives. 
6. Solid analytical competencies and excellent use of Bank standard software (Word, Excel, ECM DARMS, SAP).
7. Strong knowledge in data entry.
8. Excellent sense of initiative, confidentiality, enthusiasm, team spirit.
9. Excellent written and verbal communication skills in English and/or French, with a working knowledge of the other language.