Vacancy at International Medical Corps (IMC)

The Logistics Manager is part of the Senior Management Team (SMT) and will report directly to the Country Director (CD). He/she will be responsible for the overall management and delivery of all Logistics related activities in accordance with IMC Logistics policies and procedures as well as donor regulations. Fundamental to this role is the ability to manage and motivate assigned logistics team members and engage with other mission or response staff, external contractors, and IMC Headquarters Logistics team. The position holder would be someone with integrity who will be expected to carry out all logistics activities with utmost transparency.

Specific Duties and Responsibilities:

Logistics Operations

• Provide technical support to supervisor on logistics processes; manage staff and all logistics support systems according to IMC policies and procedures.
• Work with supervisor to ensure that local market surveys are regularly carried out, to ensure a full knowledge of the availability of service providers including those available in difficult areas.
• Ensure that all procurements are managed, tracked and recorded. Identify, and suggest items that should be part of a pre-approved tender process, and ensure that open and free competition for procurements is adhered to.
• Work with supervisor to actively engage with freight forwarding agencies, freight handling/clearance agents, and local Customs, to ensure that cargo is managed at all points of the supply chain, and that all tracking and reporting deadlines are met.
• Proactively manage the tracking of all medical supplies, equipment, material and food in transit, through its receipt, storage, and onward distribution to include providing input on the location and negotiation of contracting for storage/warehousing that is secure, well-maintained, and meets health and safe working practice requirements.
• Manage supply chain by ensuring that Program staffs are well-informed on procurement status on all active donor awards. Ensure timely reporting on stock status, and/or advice and support Program staff to verify that distribution has occurred according to the plans of supervisor, donors, IMC, and project partners.
• Assist with the management of all logistics matters relating to transport and fuel management, to ensure that vehicles are insured, being driven safely, maintained appropriately, damages are reported, and ensure that vehicles internal equipment (tools, communications etc) are complete and serviceable; and that usage of fuel is correctly managed, and logged and recorded.
• Manage and maintain accurate filing systems, with documented and supported records of actions for audit purposes. Contribute to weekly and monthly logistics reports to the in-country management team, and Global logistics pursuant with IMC policies and procedures
• Be flexible and manage time accordingly, to be prepared to tackle other tasks commensurate within role, and level of experience, at short notice.

Compliance

• Ensure compliance with IMC policies and procedures, donor regulations and local laws.
• Ensure that the procurement and disposal of commodities, especially those subject to US Export Compliance regulations, are in line with applicable licenses and are properly documented.
• Ensure that vendor eligibility screening is carried out in a timely fashion, updated regularly, and, recorded appropriately.

Human Resources

• Manage logistics team members with integrity and foresight and in accordance with HR procedures and policies to ensure that they maintain the highest standards of accountability and professionalism.
• Make frequent site visits to where staff supervised are working, to ensure that the appropriate care and support is being offered. Ensure that team members are evaluated regularly, trained and/or mentored in a structured accountable manner, and written records of such are retained.
• Provide input to the recruitment, selection and performance of logistics staff, as required.

Training/ Capacity Building

• Advocate and plan for professional development for team members
• Determine training needs for staff supervised.
• Provide input, and deliver where applicable, training for national staff to increase their responsibilities in order to build capacity, and ensure sustainability of programs

Job Requirements:

• Masters degree (MBA, M.Sc.) or professional certification in logistics, supply chain management or related field
• Minimum of 3 years evidence of management level experience in logistics and supply chain (including procurement, tendering, contracting, duty clearance, transport and distribution, fleet management, warehousing, asset and inventory management, etcetera) in an international development agency
• Evidence of the ability to plan for, and conduct training in all areas of logistics for national and international staff (suitable to staff knowledge level).
• Sound experience with donor regulations such as USAID, ECHO, OFDA.
• Budget management experience.
• Good organizational and problem-solving skills, with an analytical approach
• Good interpersonal, management and leadership skills
• Evidence of ability to work in a participatory manner with staff to assess needs, implement and monitor activities
• Ability to integrate and work well within multiethnic and multicultural teams
• Ability to work in harsh conditions, often in remote areas.
• Negotiation, interpersonal and organization skills
• Proficiency with MS office package mandatory
• Experience in using logistics software is desirable
• Ability to speak Hausa is an added advantage
• Must be able to travel to any part of the country where IMC works
• Must be able to work in difficult environments.
• Prior experience in humanitarian/ emergency response programs not mandatory but will be an added advantage.