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  • Vacancy at ES Africa

  • Posted on: 9 November, 2015 Deadline: Not Specified
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    Our client is an international Security, Risk management and Support services group that identifies and manages risk for reputable organisations globally.

    Account/Office Manager

     

     

    MAIN JOB TASKS AND RESPONSIBILITIES

    ACCOUNTING

    • Obtain and maintain a thorough understanding of the financial reporting and general ledger structure.
    • Ensure an accurate and timely monthly, quarterly and year end close.
    • Ensure the timely reporting of all monthly financial information.
    • Assist the Controller in the daily banking requirements.
    • Ensure the accurate and timely processing of positive pay transactions.
    • Ensure the monthly and quarterly Bank Compliance activities are performed in a timely and accurate manner.
    • Supports budget and forecasting activities.
    • Collaborates with the other finance department managers to support overall department goals and objectives.
    • Monitors and analyzes department work to develop more efficient procedures and use of resources while maintaining a high level of accuracy.
    • Advises staff regarding the handling of non-routine reporting transactions.
    • Responds to inquiries from the Director of Finance, Controller, and other finance and firm wide managers regarding financial results, special reporting requests and the like.
    • Work with the Controller to ensure a clean and timely year end audit.
    • Supervise the general ledger group to ensure all financial reporting deadlines are met.
    • Assist in development and implementation of new procedures and features to enhance the workflow of the department.
    • Work with each direct report to establish goals and objectives for each year and monitor and advice on the progress to enhance the professional development of staff.
    • Support Controller with special projects and workflow process improvements.

    OFFICE OPERATIONS

    • Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff.
    • Allocate available resources to enable successful task performance.
    • Co-ordinate office staff activities to ensure maximum efficiency.
    • Design and implement filing systems.
    • Ensure filing systems are maintained and current.
    • Establish and monitor procedures for record keeping.
    • Ensure security, integrity and confidentiality of data.
    • Oversee adherence to office policies and procedures.
    • Analyse and monitor internal processes.
    • Implement procedural and policy changes to improve operational efficiency.
    • Prepare operational reports and schedules to ensure efficiency.
    • Monitor and maintain office supplies inventory.
    • Review and approve office supply acquisitions.
    • Manage internal staff relations.
    • Maintain a safe and secure working environment.
    • Provide training to new and existing staff as needed.
    • Handle personnel issues relating to staff conflicts, absenteeism, performance issues, etc.

    Education and Experience

    • BSC Accounting; and or Affiliate of Chartered Accountant would be an added advantage.
    • 3 -4 years administrative and supervisory experience
    • Knowledge of accounting, data and administrative management practices and procedures.
    • Knowledge of clerical practices and procedures.
    • Knowledge of business and management principles.
    • Computer skills and knowledge of office/Account software packages.

    COMPENSATION: Highly Attractive

    Method of Application

    Forward a copy of your resume to jobtrain@es-africa.comTell a friend!

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