Africapractice offers a unique set of skills to help organisations build enviable leadership positions. We combine risk advisory services with strategic communications to help our clients identify opportunity, mitigate risk and overcome critical communications challenges.
We are seeking a full time HR and Office Manager to join our vibrant team in Lagos.
The purpose of the role is to provide a dean, healthy, secure office environment to enhance work performance, corporate image inside and outside of the company, prepare and manage all office management related budget and implement, manage, improve the related processes and policies in relation to HR.
Key Responsibilities and Accountabilities Office Management:
Maintain office databases and subscriptions
Assist with organizing internal events
Support with travel bookings, visas and accommodation
Administer insurances and benefits information and updates
Manage general administrative document creation and modification
Manage orders for refreshments and office supplies
Deal with contractors, suppliers and deliveries
Maintain filing of client contracts, supplier contracts, employment contracts, employee records and all legislative and compliance documents.
Maintain the office and the facilities including liaising with cleaner and support staff, maintenance and repair of fixtures, fittings and equipment and that the office policies are adhered to:
Ensure that health and safety measures are implemented and maintained including testing of electrical equipment
Keep inventory of all equipment in the office
Human Resources Management:
Manage all aspects of recruitment
Update the office's candidate database
Manage onboarding and orientation of new hires
Assist with preparation of annual training budget for the hub in collaboration with Managing Director and Finance Manager
Manage conflicts, assist in resolving issues and support general employee relations matters
Support the company in ensuring employment law compliance
Help to promote the teamwork spirit among employees
Manage implementation of HR policies
Assist the company's compliance in conjunction with legal requirements (such as health and safety)
Assist the Managing Director to engage and motivate staff
Accurately manage absence
Coordinate training sessions
Support line managers with coordination and grading of performance appraisals
Provide performance reward support
Research, advise and administer employee benefits
Assist with monthly payroll
Any other ad-hoc admin duties related to management support, HR and the office
The tasks listed above are not exhaustive.
Desired Skills and Experience Skills and Qualifications:
Minimum 5 years' experience in a similar capacity
Bachelor's Degree or higher in Business, Administration or Human Resources
Good oral and writing communication skills and a dear telephone manner
Excellent communications and interpersonal skills
Excellent time management skills
Good Computer/if skills; proficient in MS Excel, Word and PowerPoint skills
Extremely diligent and trustworthy
Ensures accuracy and attention to detail
Superior organizational and prioritization skills
Ensures accuracy and attention to detail and maintains a high level of record keeping/ routine paperwork
Superior organizational and prioritization skills to deliver results on deadline for multiple projects/taks
Excellent problem solving skills and ability to adapt to a constantly changing work environment
Ability to work under high pressure for results and manage multiple projects/tasks
Work within a team environment demonstrating conscientiousness, calmness, tolerance and consistency
Working knowledge of employment and labour laws and other applicable regulations and company policies.
Knowledge of HR concepts, principles, and practices related to identifying, attracting, and selecting individuals and placing them into positions to address changing organizational needs.
Method of Application
Interested and qualified candidates should please send their CV's, together with a cover letter specifying their availability to: firstname.lastname@example.org with the reference "Lagos HR & Office Manager".
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