• Graduate Internships at Noble Hall Leadership Academy for Girls

  • Posted on: 15 September, 2015 Deadline: 18 September, 2015
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  • Noble Hall Leadership Academy for Girls, a school dedicated to educating the total person - intellectual, spiritually, socially, physically and emotionally. Our ultimate aim is to create a new cadre of confident female leaders who are committed to making a positive difference

    We are recruiting to fill the below position:

    Intern - Personal Assistant

     

    Duties

    • Attending events/meetings as the director’s representative,
    • Active involvement in the decision-making processes.
    • Carrying out background research and presenting findings;
    • Dealing with incoming email, faxes and post, often corresponding on behalf of the director;
    • Delegating work in the director’s absence
    • Deputizing for the director, making decisions and delegating work to others in the director's absence;
    • Devising and maintaining office systems, including data management and filing;
    • Liaising with clients, suppliers and other staff.
    • Managing the director’s budget.
    • Managing the director’s electronic diary,
    • Meeting and greeting visitors at all levels of seniority;
    • Organizing and attending meetings and ensuring the director is well prepared for meetings;
    • Organizing and maintaining diaries (electronic and manual) and making appointments;
    • Organizing and arranging complex travel itineraries and occasionally, traveling with the director to take notes or dictation at meetings or to provide general assistance during presentations;
    • Planning, organizing and managing projects and events,
    • Preparing correspondence on your boss's behalf
    • Producing documents, writing reports, briefing papers, reports and presentations;
    • Screening phone calls, inquiries and requests, and handling them when appropriate;
    • Taking on some of the director’s responsibilities and working more closely with management;

    Requirements

    • Must be residing in Abuja
    • Minimum of 2 years experience as a Personal Assistant to the Managing Director, CEO etc.
    • Must possess a minimum of OND/HND in Secretarial/Business Administration, in any discipline.
    • PA experience/experience in Office Administration is an added advantage

    Skills:

    • Must be smart and fluent
    • Good oral and written communication
    • Must be result oriented
    • Must be self-motivated and have a Can-Do attitude
    • Must be discrete
    • Must be superbly organized and proactive.
    • Ability initiate tasks that need to get done, and ask for clarification when the desired outcome is unclear
    • Computer skills with word processing and spreadsheet software (MS Word, Excel, PowerPoint).
    • Competency to follow directions and ability to work independently as well as part of a team.

    go to method of application »

    Intern Library Assistant

     

    Job Description
    The Library Assistant (Intern) will:

    • Assist with tasks related to loaning and recollecting library materials.
    • Assist students with finding resources for class assignments and helping them the books/resources.
    • Assist patrons check out materials, inspect returned books for damage and send out due notices for unreturned items.
    • Teach staff and students how to effectively use the library, answer questions about library services and help patrons locate library resources.
    • Supervise student use of the library and computer lab, if applicable.
    • Cataloguing new arrivals, working with databases and updating the library's website and online services.
    • Check out and check in books, journals, reserve books and other library materials.
    • Process holds, recalls, renewals and other patron requests.
    • Sort books for shelving.
    • Answer basic informational, directional and library policy questions.
    • Assist with document delivery scanning and processing inter-library loan, borrow direct, and Call Slip requests.
    • Answer phone calls, reply to e-mail directed to the circulation desk, process the daily circulation notices (e-mail and paper).
    • Record and tally usage statistics and exit gate readings.
    • Search the stacks for books reported missing or billed for replacement.
    • Report maintenance or security problems (lights out, graffiti, broken furniture, stashed materials, food, etc.) to supervisor or appropriate department and follow up accordingly.
    • Help process books to be sent for binding, check catalogue records for accuracy and completeness, replace call number labels on books.
    • Assist with stack management special projects, identify books needing repair, assist with digital books service and document scanning.
    • Help troubleshoot public computers according to directions.
    • Assist with opening and closing procedures.
    • Assist with delivering books to faculty department offices.
    • Other duties as assigned

    Requirements

    • Must be residing in Abuja
    • Minimum of 2 years experience as a Library Assistant
    • Must possess a minimum of OND/HND in Library or Information Science or any related discipline.
    • Must be able to work with minimal or no supervision
    • Experience working in a school library is an added advantage.

    Skills:

    • Knowledge of how to operate audio-visual equipment, such as microfiche readers, projectors and copy machines.
    • Highly developed organizational skills, attention to detail with the ability to multi-task, by exhibiting administrative, recordkeeping, & time management skills.
    • Strong interpersonal communication skills, both verbal and written
    • High energy and contagious enthusiasm
    • Willingness to be proactive, initiate tasks that need to get done, and ask for clarification when the desired outcome is unclear
    • Computer skills with word processing and spreadsheet software (MS Word, Excel, Publisher, PowerPoint).
    • Competency to follow directions and ability to work independently as well as part of a team.
    • Flexibility, willingness, and motivation to do whatever needs doing.
    • Must be dependable, and have self-initiative.
    • Ability to lift 10 - 15kgs.

    Method of Application

    Interested and qualified candidates should forward their resume and cover letters with position applied for as subject title (Graduate Intern - Personal Assistant) to: administrator01@noblehall.com

    Note: If you are not qualified for this position please do not apply. Only applications submitted in the above format will be accepted. Qualified candidates will be contacted on 20th September, 2015.

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