You are on MyJobMag Nigeria. Go to MyJobMag Nigeria instead.
  • Administrative Assistant At Médecins Sans Frontières

  • Posted on: 18 August, 2015 Deadline: 23 August, 2015
  • View Jobs in NGO / Non-Profit Associations View All Jobs at Medecins Sans Frontieres
  • Subscribe to free job alerts
  • Recruitment Notice

    The French Section of Médecins Sans Frontières is recruiting for its project in Maiduguri:

    ADMINISTRATIVE ASSISTANT

    Context

    Médecins Sans Frontières is a private, non-profit international humanitarian organization dedicated to providing medical assistance to populations in crisis, without discrimination and regardless of race, religion, creed or political affiliation.

    Administrative Assistant

     

    Job Description

    • Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.
    • Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management(collects, records and updates the staff individual files: individual information sheets, copy of signed contracts, amendments, records of leaves, absences, overtime, etc. then enter all the data into homere software)
    • Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
    • Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
    • Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
    • Make all administrative information available to the staff (posting, meetings, etc.)
    • Reads and explains the terms and conditions of employment and the abuse policy to the news employees.
    • Ensures the confidentiality of the individually files by locking them at the end of each day.
    • Update Social security & Tax office employee files in order to meet legal requirements and duties.
    • Support the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings upon request.
    • Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.
    • Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
    • Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.
    • Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.

    Requirements

    • Desirable administration or finance, business related diploma.
    • Essential previous working experience of at least two years in relevant jobs.
    • Desirable experience in MSF or other NGOs
    • Fluent in English and Hausa language
    • Essential computer literacy (word, excel, internet)
    • Flexibility and ability to learn

    Work Location

    • MSF Maiduguri project – Maiduguri office – NIGERIA

    Contract

    • Local contract (3 months with possibility of extension) – 208 working hours per month and roster flexibility required.

    Method of Application

    Submit your CV, copies of diplomas, qualifications and a cover letter (with reference ADASAU15) with contact details to: msff-abuja-recruitment@paris.msf.org

    OR

    ADMIN OFFICE – MSF

    Plot 82, OLD GRA (behind Lagos house) Kolo Road Galtimari, Maiduguri, Borno state, Nigeria

    Deadline for the submission of applications: 23th of August 2015.

    NB: only successful applicants will be called for interview.

    Have you ever needed salary data to make informed career decisions? Introducing Salaryscale.ng, a platform that crowdsources salary data in Nigeria and we will love your input. Join SalaryScale.
  • ❮ Back to All Jobs
  • Know more about Medecins Sans FrontieresSimilar Jobs
  • Search for jobs by keyword
  • Job Vacancies at the Association for Reproductive and Family Health (ARFH)
  • Finance and Administration Intern at Equal Access (EA)
  • Job Opportunities at KNCV Tuberculosis Foundation
  • TA - Nutrition Officer, NOB at the United Nations Children's Fund (UNICEF)
  • WASH Consultant - Reduction of Newborn Sepsis Pilot Program at Save the Children Nigeria
  • Fresh Vacancies at Plan international
  • Prevention Program Manager at AIDS Healthcare Foundation (AHF)
  • Executive Assistant to the Country Director/Board Liaison Advisor at ActionAid Nigeria
  • Filter Jobs
  • State | Search by region instead
    Field

    Industry

    Education

    Experience


    Also include jobs without defined experience

    Job Title

Display your company or industry jobs on your website or blog Get Started
 
 
Send your application through

Yahoomail Gmail Hotmail