Ongoing Recruitment at Management Sciences for Health

Management Sciences for Health (MSH) saves lives and improves health by helping public and private organizations throughout the world to effectively manage people, medicines, money, and information. Working from more than 30 country offices and our Arlington, Virginia and Medford, Massachusetts US headquarters, our staff from 65 nations is highly regarded for its technical expertise, integrity, and commitment to making a lasting difference in health. We live by our mission to save lives and improve the health of the world’s poorest and most vulnerable people by closing the gap between knowledge and action in public health.

 

MSH is seeking highly qualified candidates for an anticipated five-year USAID funded malaria program in Nigeria. This program will strengthen delivery of malaria case management: delivery of quality services for management of malaria and its complications, prevention of malaria in pregnancy, and integrated community case management. Availability of the position is contingent upon issuance of a USAID funding mechanism, and selection of final applicant is subject to USAID approval. Preference will be given to candidates with relevant experience in Nigeria. 

 

The Chief of Party leads and manages the project and is accountable for project deliverables and results, with full accountability and authority for the development, execution, and monitoring of the project, including (1) vision and technical strategy; (2) project management; (3) documentation and communication; (4) client(s) and stakeholder(s) relationships; and (5) coordination and synergy with other MSH projects and collaboration with the MSH Country Representative and the Country Operations Management Unit (COMU). In the role of Chief of Party, s/he ensures that the Program has a strategic vision of success, and deploys all resources – financial, technical, and human - in support of these strategies and plans. S/he is aware of and adheres to MSH’s Procurement Integrity standards and procedures in all project management responsibilities.

1. The Chief of Party oversees implementation of program activities and provides high quality technical and strategic leadership, managerial oversight, and administration of the project.
2. S/he serves as the primary project liaison from MSH to the donor and is accountable for the achievement of results, ensuring quality of services is maintained at the highest standard, and that all project objectives and deliverables are met.
3. S/he adapts and implements management systems with standard operating procedures to administer all activities funded by the agreement, ensuring sufficient financial staff for disbursing all local costs under this project, monitoring and tracking expenditures, and preparing financial reports of project expenditures for submission to USAID.
4. The Chief of Party collaborates with partners, donor, and stakeholder representatives, building and maintaining productive relationships.
5. S/he supervises direct reports with a particular focus on achievement of their key tasks and project deliverables.
6. S/he communicates, implements, and assures adherence to MSH and project policies, guidelines and values; develops staff skills and knowledge; and facilitates supervisee success and professional development whenever possible.
7. The Chief of Party serves as the primary liaison for communication with USAID/Nigeria, US Government representatives, partners, civil society organizations, appropriate officials from the Government of Nigeria and representatives from other donor and development agencies.

Management Sciences for Health (MSH) saves lives and improves health by helping public and private organizations throughout the world to effectively manage people, medicines, money, and information. Working from more than 30 country offices and our Arlington, Virginia and Medford, Massachusetts US headquarters, our staff from 65 nations is highly regarded for its technical expertise, integrity, and commitment to making a lasting difference in health. We live our mission to save lives and improve the health of the world’s poorest and most vulnerable people by closing the gap between knowledge and action in public health.

 

MSH is seeking highly qualified candidates for an anticipated five-year USAID funded malaria program in Nigeria. This program will strengthen delivery of malaria case management: delivery of quality services for management of malaria and its complications, prevention of malaria in pregnancy, and integrated community case management.

 

Availability of the position is contingent upon issuance of a USAID funding mechanism, and selection of final applicant is subject to USAID approval. Preference will be given to candidates with relevant experience in Nigeria.

1. Provide in-country technical leadership and support for monitoring and evaluation and knowledge management. These tasks include, among others:
         a. Ensure the integration of M&E activities into all project components.
         b. Collect, report and analyze information on project activities.
         c. Ensure timely and complete reporting from in-country executing partners in accordance with approved reporting formats.
         d. Monitor and evaluate progress towards annual work plans, expected outputs, including selecting and monitoring progress in meeting indicators.
         e. Assist the Chief of Party in the preparation of work plans/selection of indicators and annual implementation plans with a view towards the project’s M&E requirements.
         f. Coordinate the preparation of all quarterly progress reports, annual project report, inception report, ad-hoc technical reports, and success stories for USAID funding in line with the required formats.
         g. Collect data for annual M&E plan and use those data to improve project performance.
         h. Adapt and implement tools and techniques to improve the quality and use of data for decision making.
         i. Compile information on lessons learned and expertise within and outside the project.  

2. Provide capacity building activities on M+E to selected stakeholders and sub-contractors participating in project activities (government, CBOs, NGOs). Required capacity building includes reporting and management use of periodically collected health information, Data Quality Assurance, DHIS2 and LQAS.

3. Develop a detailed annual work plan to build technical and managerial capacity of project.

         a. Based on the capacity building work plan mentioned above conduct monthly seminars, hands-on training, mentoring and coaching for project staff.

4. Design and implement operations research

Management Sciences for Health (MSH) saves lives and improves health by helping public and private organizations throughout the world to effectively manage people, medicines, money, and information. Working from more than 30 country offices and our Arlington, Virginia and Medford, Massachusetts US headquarters, our staff from 65 nations is highly regarded for its technical expertise, integrity, and commitment to making a lasting difference in health. We live our mission to save lives and improve the health of the world’s poorest and most vulnerable people by closing the gap between knowledge and action in public health.

 

MSH is seeking highly qualified candidates for an anticipated five-year USAID funded malaria program in Nigeria. This program will strengthen delivery of malaria case management: delivery of quality services for management of malaria and its complications, prevention of malaria in pregnancy, and integrated community case management. Availability of the position is contingent upon issuance of a USAID funding mechanism, and selection of final applicant is subject to USAID approval. Preference will be given to candidates with relevant experience in Nigeria.

The Director, Finance and Operations is a member of the project’s senior management team and oversees the overall financial and project operational functions under the supervision of the Chief of Party. S/he is responsible for ensuring the smooth operation of technical efforts and field activities by providing accounting, administrative, management and logistical support to facilitate the implementation of project activities.  The Director ensures that the project’s financial management, personnel, administrative and contractual operations systems are conducted according to MSH regulations, standard operating procedures and good business practices. S/he provides management support to the technical assistance team to facilitate the implementation of program activities. The Director coordinates with the Country Operations Management Unit (COMU) unit to ensure that the project’s operational needs (including finance, accounting, HR, IT, and procurement functions) are met, facilitating coordination and integration with other existing MSH country projects, systems, and processes.

1. As a member of the project’s senior management team, participate in all meetings with USAID, host government, local partners, and other organizations as needed as well as internal joint operations and shared program discussions.
2. Coordinate with the Country Operations Management Unit (COMU) unit to ensure that the project’s operational needs (including finance, accounting, HR, IT, and procurement functions) are met. Ensure coordination and integration with other existing MSH country projects, systems, and processes.
3. With the Chief of Party, lead the preparation and management of country project budgets and pipeline expenditures. Manage monitoring, analysis and reporting of actual and accrued expenditures against project budgets for accurate project pipelines, estimates of upcoming cash needs and overall efficient and effective financial management of the project.
4. Exercise independent discretion and judgment in continually exploring opportunities for cost-cutting, cost-sharing and rational use of the project’s resources, and advise the Chief of Party accordingly.
5. Manage cash flow, including funds transfers from MSH Home Office, local currency exchange, and petty cash. Obtain authorization for and pay local costs. Reconcile the project’s bank accounts and field advance accounts each month.
6. Assure that all project financial transactions are recorded into an approved MSH Field Expense Accounting System, and submit timely reports each month. Verify documentation of all field financial transactions.
7. Review all paid invoices, verifying agreement with supporting documentation, including price quotes, purchase orders and shipping receipts.
8. Apply internal systems for obtaining purchase approvals and use of assets ensuring the adequate application of internal controls.
9. In conjunction with the Chief of Party, oversee project hiring and HR-related functions for the project in coordination with the COMU.
10. Maintain project’s current standing with all mandated tax and registrations, including submission of payments and required reports.
11. Review all approved payments for the project’s local vendors, contractors and consultants for goods and services received, in accordance with the laws and regulations of Nigeria, and MSH and USAID regulations.
12. Prepare country activity travel advances and process travel claims (TEFs) and work with program staff to resolve accounting related issues.
13. Ensure that project staff receive logistics support in booking staff and consultants travel and accommodations, and in processing required authorizations.

1. Leads the design and implementation of the project’s health sector strengthening interventions focused on the State Governments, Local Government Areas, Ward Development Council and local NGOs and Civil Society Organizations participating in the project.

2. HSS topics will include: human resource management (pre-service and in-service training, supportive supervision; selection, deployment and motivation of providers and managers) supply chain management, leadership and governance, program and financial planning and reporting, inter-institutional coordination, health information systems and/or fundraising

3. Coordinate the HSS expertise of MSH and of its sub-contractors, which will include international, national and local organizations so that the project’s HSS interventions are designed and implemented as a single package which includes the best expertise of MSH and each of its sub-contractors.

4. Link with HSS counterparts in government and international development agencies and NGOs to coordinate and leverage the project’s HSS interventions.

5. Contribute to strengthening MSH presence in Nigeria

 

Financial Reporting:

The core job of the financial analyst is to conduct a general financial analysis of the reports obtained from accounting and various departments such as operations, transport, human resources, field offices, or other sources and present and communicate findings.  The financial analyst will be responsible for monitoring the monthly spending of the projects against the budgets, and the obligations and preparing all financial reports as required by USAID.   Additionally, the financial analyst will prepare ad hoc reports as necessary.  S/he will also collaborate with Data Systems Specialist to assist program teams to prepare annual work plans and budgets using work plan database budgeting tools and help teams to monitor their plans and will also develop annual project budgets.

 

Grants Management:

The core job of the Grants Analyst is to collaborate with the Finance Manager/COMU Director in order to manage and coordinate MSH Nigeria’s complex grants portfolio lending to a variety of Non-governmental organizations, faith based organizations, and community based organizations in order to strengthen health systems and improve health service delivery throughout Nigeria. Work closely with the supervisor to establish and follow a transparent grant process, and develop tools to implement the process, assuring that sound practices are applied at every stage of the grant process from guidelines to closeout.  He/she must be available to travel up to 50% of the time.

Financial Reporting:

• Compile and analyze monthly management reports.  Some reports will be generated from various units, while you will be expected to prepare financial reports such as accruals reports, expenditure reports or quarterly finance page for project quarterly reports, for example. Monitor monthly expenditures against work plan, budget and obligation for all projects.
• Analyze reports: vehicle fuel reports, field office reports, phone bills, generator fuel reports, advance reports, ad hoc HR reports, making use of spreadsheets and different statistical software in order to analyze the facts of the reports.  Most information is tracked in Access Database.
• Develop new and effective techniques and templates for financial monitoring.
• Keep up with the latest trends and techniques in the field of financial and management analysis.
• Coordinating with the management to help them understand the reports, interpretations and to use data in decision-making.

Grants Management:

• Assist Finance Manager in setting up and administering a grants management system for MSH Nigeria.
• Help to issue grants to NGOs, FBOs, and CBOs ensuring that all necessary guidelines and regulations are followed.
• Help Finance Manager establish a grants application and evaluation tools of grants recipients to guarantee best use of project funds.
• As directed by the Finance Manager, manage grants at all phases and ensure compliance with donor and MSH regulations.
• With the Finance Manager, monitor and support grant recipients’ financial and operations systems ensuring best practices are being implemented.
• Provide accounting support to the Country Operations Management Unit as directed by the Finance Manager.
• Other tasks as requested by supervisor