• Administrative Position in a Business Investments Firm via StreSERT

  • Posted on: 10 July, 2015 Deadline: 30 July, 2015
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  • Our client is a high-profile personality, and the CEO of successful business investments in different sectors in Nigeria requires the service of an EA, preferably female.

    EXECUTIVE ASSISTANT

     

    JOB DESCRIPTION:

    • The Executive Assistant (EA) to the CEO will provide high-level, confidential and administrative support to the office of the MD/CEO.
    • She is expected to have in-depth knowledge of the various business units under the Group.
    • She will be in charge of preparing non-vetted public speeches for the CEO at seminars, symposia, etc.
    • The ideal candidate must be exceptionally eloquent with impeccable communication skills.
    • She must have international exposure (preferably studied abroad).
    • Her duties may be clerical, administrative and project-based and include scheduling travel, arranging meetings, handling information requests, preparing reports and correspondence and liaising with board members.
    • This position is often privy to confidential information and as such, requires diplomacy and discretion.
    • In a nut shell the role provides an efficient and responsive administrative, organizational, and logistical service to the MD/CEO, helping to manage and prioritize time.

    DESIRED SKILLS & EXPERIENCE:
    Essential responsibilities and duties may include, but are not limited to, the following:

    • Assist MD in conducting daily, weekly, monthly, quarterly, & annual reviews of tasks and correspondences.
    • Filter emails, highlight urgent correspondence and print attachments.
    • Ensure busy diary commitments, papers, and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers, etc.
    •  Conduct weekly diary meetings with the CEO to discuss upcoming engagements, invitations and other requests.
    • Schedule on behalf of the CEO meetings with direct reports and the committees and groups to which the CEO is a member.
    • Coordinate travel and accommodation requirements in connection with Admin unit and ensure arrangements are in place for the CEO to match the requirements.
    • Keep and maintain an accurate record of papers and electronic correspondence on behalf of the MD.
    • Prepare correspondence on behalf of the CEO, including the drafting of general replies.
    • Keep and retrieve files for the CEO as at when required.

    EXPERIENCE:

    • Demonstrable experience in an administration/executive assistant/PA role in a highly pressurized environment requiring tact, judgement and discretion in handling internal and external contacts (essential).
    • Experience of diary management/researching and booking of travel and accommodation (essential), with a minimum of 12 years experience.
    • Experience of successfully working with senior management (essential).

    KNOWLEDGE:

    • Must be proficient with the keyboard and IT applications (this may be tested during the selection process).
    • Expert level in the use of Outlook.
    • Intermediate level in the use of Word, Excel and PowerPoint Skills (all essential)
    • Excellent organizational skills, ability to multi-task and organize others.
    • Excellent oral and written communication skills and ability to professionally represent the CEO’s office.
    • Ability to work under pressure and be flexible as part of a small team.
    • Attention to detail and deadlines; Ability to filter information and assess priorities.
    • Ability to develop and maintain good working relationships at all levels, including during difficult or challenging circumstances.
    • Ability to prioritize and manage own workload amid conflicting demands and busy work periods; Ability to think ahead and anticipate needs before they arise.
    • Ability to exercise discretion in dealing with confidential or sensitive matters.
    • Confident and able to work with own initiative and with limited supervision

    Method of Application

    Candidates with a minimum of 12 years experience should forward applications to ‘mgtpositions@stresert.com’ using "EA –TO- CEO " as the subject of mail. Wrong applications will not be opened. Advert closes 30th July, 2015.

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