Finance Coordinator at Save the Children

KEY AREAS OF ACCOUNTABILITY:

Financial Management:

• Supervise, coach and build the financial management capacity of the finance and non finance team of the field office. Coordinate all month end and Yearend Activities of the field office.
• Perform field visits on the project implementation site and ensure financial compliance and report to manager /Country office.
• Collect partner’s financial report and necessary documentation and perform the reconciliation
• Participate in program monthly finance meeting and provide input to budget holders.
• Works with budget holders on budget review and reallocation and ensure change are approved is posted in the system.
• Prepare the draft of the monthly cash request of the field office.
• Verify transaction posting and approve posting online Aggresso system or offline spreadsheet (GLACOS).
• Verification of all payment vouchers before making final payments
• Coordinate the transaction documentation process.
• Ensure bank reconciliations and single account matching are done timely and ensure regular cash counts
• Ensure the field office has in place a voucher approval process and all staff adheres to this working hour.
• Where there is a limitation of resources perform the role of Finance officer or perform the interim roles of Finance manager.
• Participate in statutory and specific grants audits
• Any other tasks assigned by your supervisor or line manager

Budget Monitoring:

• Participate in the annual budget development
• Support budget holders in the proposal budget costings, creating Reporting Templates and DEAs
• Support budget holders in the understanding of budget reports including phasing and re-phasing of budgets
• Support finance manager in the development of standard costings for country programme
• Review monthly transactions with Budget Holders and provide comments to finance

Field Office and Partner Support Function

• Capacity Building of partners in understanding finance and awards management
• Capacity Building of Budget Holders & Field staff in Awards Management
• Pre awards assessment and due diligence check for new partners
• Organize audit of Implementing Partners

AUDIT & EVALUATION:

• Assist with the Internal and External audit preparations including putting together relevant documentation and TOR for the Audit
• Coordinate all SC awards audits and ensure complete implementation of recommendations
• Follow up on audit issues and provide appropriate response with support from Director of Finance

Other Support:

• Work closely with Country office Finance Team on finance /awards related issues
• Participate in monthly finance and awards meetings and provide update on all financial awards issues
• Participate in Year End & on-going processes relating to awards status including final reconciliation of donor disbursements & awards expenditure, confirmation of debt and income carry forward positions, awards closures
• Attend to financial queries related to awards administration from Donors/Member, Budget Holders, Regional Office and the Centre Finance.
• Other – Any other ad hoc tasks as requested by Line Manager.

QUALIFICATIONS AND EXPERIENCE:

Essential:

• A Bachelors degree in Business Administration or other relevant professional qualification
• 5-7 years working experience in relevant field,
• Proven experience in financial management and producing appropriate management information to support strategy development and decision-making by budget holders and programme implementers
• Proven training experience to all levels of staff, both informal (on the job coaching) and formal (structured training courses).
• Proven analytical skills and ability to translate analysis into appropriate, feasible and practical implementation plans and goals.
• An understanding of development work in order to communicate effectively with Members/Donors and programme staff on funding sources and programme issues
• Experience of developing guidelines and formats to support staff in donor applications and reporting with particular reference to USAID grants
• Knowledge of major donor funding sources and grants application processes
• Experience of managing or supporting programmes in each stage of the project cycle, including development of funding proposals, budgeting, technical and financial monitoring in the context of grants/restricted funding sources.
• Thorough understanding of interdepartmental relationships, dynamics and functioning in an overseas programme setting
• Commitment to the aims and principles of Save the Children
• Ability to translate complex, technical and financial issues into a language understandable by non-finance staff
• Computer literate (including working knowledge of MS Word, Excel, Access) and competency in development of spread-sheets and databases
• Strong written and verbal communication skills and ability to communicate clearly with thoughtful and accurate information
• Willingness to travel to field offices and work in difficult environment from time to time
• Ability to work within a multicultural and multi-religious settings

Desirable:

• Experience of Save the Children financial accounting packages (eg Agresso), policies, systems and procedures.
• International experience preferably gained within an INGO in a relief/emergency setting