Executive Director at Partnership Opportunities for Women Empowerment Realization

Primary Duties and Responsibilities*

Leadership

• Participate with the Board of Directors in developing a vision and strategic plan to guide the organization
• Identify, assess, and inform the Board of Directors of internal and external issues that affect the organization
• Act as a professional advisor to the Board of Director on all aspects of the organization's activities
• Foster effective team work between the Board and the Executive Director and between the Executive Director and staff
• In addition to the Chair of the Board, act as a spokesperson for the organization
• Conduct official correspondence on behalf of the Board as appropriate and jointly with the Board when appropriate
• Represent the organization at community activities to enhance the organization's community profile

Operational planning and management

• Develop an operational plan which incorporates goals and objectives that work towards the strategic direction of the organization
• Ensure that the operation of the organization meets the expectations of its clients, Board and Funders
• Oversee the efficient and effective day-to-day operation of the organization
• Draft policies for the approval of the Board and prepare procedures to implement the organizational policies; review existing policies on an annual basis and recommend changes as appropriate
• Ensure that personnel, client, donor and volunteer files are securely stored and privacy/confidentiality is maintained

Program planning and management

• Oversee the planning, implementation and evaluation of the organization's programs and services
• Ensure that the programs and services offered by the organization contribute to the organization's mission and reflect the priorities of the organization
• Monitor the day-to-day delivery of the programs and services of the organization to maintain or improve quality
• Oversee the planning, implementation, execution and evaluation of special projects

Financial planning and management

• Work with staff and the Board (Finance Committee) to prepare a comprehensive budget
• Work with the Board to secure adequate funding for the operation of the organization
• Research funding sources, oversee the development of fund raising plans and write funding proposals to increase the funds of the organization
• Participate in fundraising activities as appropriate
• Approve expenditures within the authority delegated by the Board
• Ensure that sound bookkeeping and accounting procedures are followed
• Administer the funds of the organization according to the approved budget and monitor the monthly cash flow of the organization
• Provide a comprehensive and regular reports on the revenues and expenditure of the organization
• Ensure that the organization complies with all legislation covering taxation and withholding payments

Community relations/advocacy

• Communicate with stakeholders to keep them informed of the work of the organization and to identify changes in the community served by the organization
• Establish good working relationships and collaborative arrangements with community groups, funders, politicians, and other organizations to help achieve the goals of the organization

Risk management

• Identify and evaluate the risks to the organization's people (clients, staff, management, volunteers), property, finances, goodwill, and image and implement measures to control risks
• Ensure that the organization carries appropriate and adequate insurance coverage
• Ensure that the staff understand the terms, conditions and limitations of the insurance coverage

Personal characteristics

The Executive Director should demonstrate competence in some or all of the following:

• Adaptability: Demonstrate a willingness to be flexible, versatile and/or tolerant in a changing work environment while maintaining effectiveness and efficiency.
• Behave Ethically: Understand ethical behavior and business practices, and ensure that own behaviour and the behavior of others is consistent with these standards and aligns with the values of the organization.
• Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization.
• Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
• Creativity/Innovation: Develop new and unique ways to improve operations of the organization and to create new opportunities.
• Focus on Client Needs: Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters.
• Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
• Lead: Positively influence others to achieve results that are in the best interest of the organization.
• Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization.
• Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities
• Plan: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.
• Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
• Think Strategically: Assesses options and actions based on trends and conditions in the environment, and the vision and values of the organization.

Qualifications

• Master’s degree in a related field , Phd degree would be an added advantage

Knowledge, skills and abilities

• Knowledge of leadership and management principles as they relate to non-profit/ voluntary organizations
• Knowledge of all federal and provincial legislation applicable to voluntary sector organizations including: employment standards, human rights, occupational health and safety, charities, taxation, CPP, EI, health coverage etc…
• Knowledge of human resources management
• Knowledge of financial management
• Knowledge of project management

Proficiency in the use of computers for:

• Word processing
• Financial management
• E-mail
• Internet