Office Administrator at HReade

Job Description

• Responsible for directing and coordinating office services and related activities.
• In addition, arranging internal office moves and providing arrangements for office meetings.
• Providing administrative support functions to all staff.
• Manages basic accounting -petty cash and liaises with accountant, responsible for vendor selection and management for the office, carries out HR administrative functions.
• Responsible for managing all consultants (legal, IT and Accounting) of HReade.

Essential Job Functions
Office Management:

• Ensures that the office environment is kept in good condition through effective supervision of personnel in charge of cleaning;
• Receiving and directing visitors to appropriate office;
• Ensure timely delivery of office supplies for the entire staff in accordance with company purchasing policies and budgetary restrictions;
• Responsible for receiving and attending to guest’s needs;
• Responsible for monitoring and replenishing stock level of office materials such as paper, toner, office pins, folder etc
• Ensures the maintenance of officer equipment and machinery, including copier, generator set
• Administrative duties
• Supervises and coordinates overall administrative activities for the Office;
• Receiving and delivery of office mails;
• Handles ticketing and reservation for all air travels;
• Manages office all office assets such as vehicles, air-conditions, laptops, printers;
• Creates and manages office filing system;
• Ensures that the office is supplied with news papers on a daily basis;
• Payment of utility bills;
• Identify vendors for the office and building the vendor list;
• Supervising other junior employees – cleaner and drivers;
• Management of website and general email;
• Identifying administrative policy documents needed by the company and writing the documents;
• Creates and maintains vendor database.

Accounting:

• Manages petty cash for the office and itemizes all purchases;
• Tracks WHT tax payable by vendors and reports to Accounting Consultant;
• Maintains proper filing system and management.

Legal:

• Liaises with state, local and federal government officials;
• Escalates matters to legal and accounting partners where required;
• Ensures all legal requirements are met and necessary filings are completed.

Human Resource:

• Responsible for sourcing for all support staff;
• Manages employee HR administrative requests such as time off, sick leave, pensions, HMO etc.

Brand Management:

• Creates write ups for posting on all social media platforms;
• Manages all social media platforms, responds to questions and enquiries;
• Comes up with initiatives for brand management;
• Works with Brand Consultant in ensuring the company is projected appropriately.

Education

• Bachelor's Degree in any field from a reputable and accredited University.

Work Experience

• Maximum of three years work experience.

Knowledge Requirements

• Planning and organizing
• Working with people
• Analyzing
• Applying expertise and technology.
• Adhering to principles and values.
• Presenting and communicating information.
• Writing and reporting.
• Learning and researching.
• Coping with pressures and setbacks.
• Entrepreneurial and commercial thinking.