• Administrative Job at Myjoy Food Industries Limited

  • Posted on: 23 June, 2015 Deadline: Not Specified
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  • Myjoy Food Industries Limited, a leading industrial bakery located in Ibadan, is currently seeking to employ suitably qualified candidate to fill the vacant position below:

    Secretary

     

    Job Summary

    • Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

    Primary Responsibilities

    • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
    • Arrange conferences, meetings, and travel reservations for office personnel.
    • Complete forms in accordance with company procedures.
    • Compose, type, and distribute meeting notes, routine correspondence, and reports.
    • Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
    • Locate and attach appropriate files to incoming correspondence requiring replies.
    • Mail newsletters, promotional material, and other information.
    • Maintain scheduling and event calendars.
    • Make copies of correspondence and other printed material.
    • Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
    • Schedule and confirm appointments for clients, customers, or supervisors.
    • Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
    • Collect and disburse funds from cash accounts, and keep records of collections and disbursements.
    • Conduct searches to find needed information, using such sources as the Internet.
    • Coordinate conferences and meetings.
    • Establish work procedures and schedules, and keep track of the daily work of clerical staff.
    • Learn to operate new office technologies as they are developed and implemented.
    • Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.
    • Order and dispense supplies.
    • Prepare and mail checks.
    • Provide services to customers, such as order placement and account information.
    • Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
    • Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.

    Requirements

    • HND/B.Sc Holder from a recognized Polytechnic/University.
    • Must be a female and ready to work presently in Ibadan.
    • Must be computer literate i.e. very good in the use of Microsoft word, Excel, PowerPoint etc.
    • Must have at least 3 years of cognate experience.

    Method of Application

    Interested and qualified candidates should send their application and CV's to: jobs@myjoyfoodng.com

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