Administrative Position at Bradfield Consulting

RESPONSIBILITIES

• To filter incoming mail: sorting, redirecting and taking action as appropriate
• Ensure busy diary commitments, papers and travel arrangements are managed effectively, including producing a daily folder with diary, necessary papers etc. and troubleshooting problems.
• Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
• Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the MD match his requirements.
• Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.
• Maintaining all personal and professional files, ensuring that a comprehensive filing system is in place
• Handle and coordinate personal and family logistics, operations and schedules.

SKILLS AND COMPETENCIES

Planning and Organisation

• Ability to prioritise administrative duties, organise and work for self and MD in an environment with multiple and conflicting demands
• Ability to complete work within set times
• Integrity and maintaining confidentiality
• Able to maintain confidentiality of all 
• organisation and personal information
• Possess and follow professional standards and principles within the workplace at all times
• Quality of work and attention to detail
• Performs work at a high level of competence, demonstrating sound grammatical skills and a strong attention to detail
• Flexible and mature approach with ability to work unsupervised

IT Skills

• High-level knowledge of MS Outlook Word, Excel & PowerPoint
• Fast and accurate keyboard skills

Communication Skills

• Effective verbal communication skills
• Prepares a variety of written communication, including emails, letters, request and formal correspondence.

Client Relationship Skills

• Able to establish strong working relationships with internal and external stakeholders

Adaptability

• Able to remain effective when faced with changing tasks, responsibilities or people
• Ability to work as part of a team, but can also work autonomously and proactively, displaying initiative and problem-solving skills

EDUCATION AND EXPERIENCE

• Minimum of a 2nd Class degree in a relevant course
• Masters Degree will be an added advantage
• Membership of Professional Organization will be an added advantage.
• Minimum of 4 years experience in a medium sized organisation