• Administrative & Finance Assistant at Maternal And Child Survival Program (MCSP)

  • Posted on: 31 May, 2015 Deadline: 5 June, 2015
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  • Background

    The Maternal and Child Survival Program (MCSP) is a global Cooperative Agreement funded by the United States Agency for International Development (USAID) aimed at introducing and supporting high-impact health interventions. This global program focuses on 24 high-priority countries, including Nigeria, with the ultimate goal of ending preventable maternal and child deaths within a generation. MCSP country programs strive to ensure that all women, newborns and children have equitable access to the quality health care services that save lives.

    Awarded in spring 2014, MCSP supports programming in maternal, newborn and child health, immunization, family planning and reproductive health, nutrition, health systems strengthening, water/sanitation/hygiene, malaria, prevention of mother-to-child transmission of HIV, and pediatric HIV care and treatment. The program engages governments, policymakers, private sector leaders, health care providers, civil society, faith-based organizations and communities in addressing the major causes of maternal, newborn and child mortality and improving the quality of health services from household to hospital. Health systems strengthening, household and community mobilization, gender integration and eHealth are cross-cutting themes and areas of the program’s work.

    In Nigeria, and in close partnership with the Bauchi and Sokoto state governments and public and private partners, MCSP has launched a technical assistance initiative aimed at strengthening the routine immunization (RI) system to increase and sustain RI coverage and reduce childhood illness and death. USAID’s MCSP will bring new thinking and a prioritized approach to support state commitment to significantly and sustainably increase coverage.

    John Snow, Inc. (JSI) is leading this technical assistance, drawing from more than 25 years of experience in over 40 developing and transitional countries of building the technical capacity of ministries of health and other partners to raise RI coverage sustainably, improve quality, and reduce illness and death due to vaccine-preventable diseases. JSI has managed each of USAID’s global flagship immunization projects (including in Nigeria), such as REACH I/II, The Basic Support for Institutionalizing Child Survival (BASICS) IMMUNIZATIONbasics project, the Maternal and Child Health Integrated Program (MCHIP), and now MCSP. 

    JSI is an Equal Opportunity, Affirmative Action Employer committed to workplace diversity. We are committed to providing equal employment opportunities for all qualified applicants and employees without regard to age, race, color, national origin, ancestry, creed, religion, gender, disability, marital status, sexual orientation, sexual preference, genetic information, political affiliation, or protected veteran status in any employment decisions. M/F/V/D

    Administrative & Finance Assistant

     

    Position description

    Based in Bauchi, Nigeria, the Administrative and Finance Assistant will serve as a core member of the MCSP/Nigeria Immunization program’s finance and administration team for program activities not only in Bauchi, but also at the national level (in Abuja) and in Sokoto. Under the supervision of the Bauchi-based Finance and Administration Director, the Administrative and Finance Assistant will provide administrative, logistical, and financial support critical to ensuring the successful implementation of MCSP’s RI strengthening program assistance to the Bauchi and Sokoto state governments. This position

    will work closely with the Finance and Administration Manager Director, and with the rest of MCSP’s finance and administration team across Abuja, Bauchi, and Sokoto, to ensure MCSP/Nigeria’s compliance with JSI accounting systems and procedures, USAID rules and regulations, and all financial and legal requirements of the Government of Nigeria. The position will also involve providing programmatic support particularly to technical staff, and particularly in Bauchi. 

    Roles and responsibilities

    Based in MCSP’s office in Bauchi, the Administrative and Finance Assistant will work under the supervision of the program’s Finance and Administration Director to:

    Support the development and maintenance of an administrative system for monitoring and tracking program implementation per program deadlines as needed

    Establish and maintain MCSP’s filing system for programmatic documents and correspondence, including records on progress and activity reports, financial and human resource-related records, and other documents

    Support the procurement and maintenance of project inventory according to USAID and JSI rules and regulations

    Organize travel logistics for program staff, including booking of accommodation, arranging per diem where necessary, and checking with hotels to ensure that no participant leaves unsettled bills

    Prepare meeting venues, equipment, and materials; participate in internal team meetings and external meetings as appropriate, and record and distribute meeting minutes as needed

    Working with MCSP’s Abuja, Bauchi, and Sokoto finance and administration teams, play a lead coordinating role for the preparation of monthly cashflow requests for submission to home office

    Support establishment and maintenance of MCSP’s financial systems, including the use of Quickbooks software for project accounting

    Assist technical staff to compile, edit and review project and technical reports and publications, and support the development of MCSP reports, workplans, and other documents for USAID submission as needed through coordination, editing, formatting, and/or other assistance

    Assist in payments and advances; overseeing the submission of all monthly invoices and cash flow requests; support processes to reconcile bank accounts and advances, and to process, monitor, and update program staff advances

    Support the Finance and Administration Director in processing monthly accounts and reporting to the home office

    Maintain Bauchi office petty cash and prepare petty cash journal for the monthly closeout of field accounts

    Develop and maintain MCSP administrative and logistical support systems, guidelines, and tools

    Assist staff with preparing official correspondence, photocopying, and carrying out other administrative tasks as required

    Provide additional support for program and financial activities as needed 

    Qualifications

    Minimum of Bachelor-level education in business management, public administration, finance or other relevant social sciences

    Minimum of three years of relevant work experience in management, administrative, or project/program implementation support, including at least two years working with an international development organization

    Ability to manage multiple tasks and deadlines and adapt to shifting priorities 

    Good prioritization, creative problem-solving, and analytical skills; ability to work under pressure with diverse colleagues who have different strengths and varied support needs, and with flexibility, diplomacy, and poise

    Demonstrated experience developing and/or tracking budgets and managing project finances, including managing procurement processes (including working with vendors), handling financial transactions, and processing invoices

    Commanding knowledge of Microsoft Word, Excel, and PowerPoint, as well as accounting software such as Quickbooks

    Strong interpersonal communication and writing skills

    Strong, energetic team player

    Ability to work at both the macro and micro levels with strong organizational skills

    Knowledge of/interest in the health sector and routine immunization a plus

    Fluency in spoken and written English; working knowledge of Hausa or another local dialect a strong asset

    Previous work experience implementing USAID programs preferred

    Able to periodically travel to Abuja and Sokoto to support MCSP operations as needed

    Method of Application

    Interested candidates should submit their CV and motivation letter to MCSPNigeriaHR@jsi.com by Friday, June 5, 2015.

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