Jobs at Association of Advertising Agencies of Nigeria (AAAN)

Purpose of Job

• The purpose of this job is to ensure continuous improvement in service delivery through monitoring projects performance and evaluation same.
• The job enables management to ensure that all projects maintain their strategic direction/vision and that all project activities result in the achievement of its intended outputs in a cost effective and timely manner. In summary, the job should bring about continuous improvement, enable cost savings, help maximise revenue, support process efficiencies and improve customer experiences.
• The post holder will direct AAAN monitoring and evaluation (M&E) strategy, ensuring appropriate application of theory and best practices to the design and implementation of all of AAAN's monitoring, evaluation, and reporting activities.
• S/he will design and/or specify appropriate data collection systems and templates to provide quality routine data collection and data aggregation for reporting purposes; provide training and
• mentoring to AAAN staff in order to develop local capacity for routine, field level M&E tasks; and facilitate all initiatives related to promoting a unified approach to project quality and effectiveness, including the design and implementation of a common M&E framework and strategy

Reporting Relationships

• Reports to:This role reports directly to the Head of Strategy & Planning.

Working Relationships

Within the Association:

• All Heads of Department
• AAAN Committee for Project Execution

Outside the Association:

• Related Agencies
• Suppliers & Event Planners
• Government Project Control agencies

Key Responsibilities

Overall Responsibilities Mapping:

• Project Monitoring
• Data analysis
• Risk control
• Cost Reduction
• Quality control
• Time management
• Issues and trends tracking
• M & E strategies
• Reporting trends and performance
• Recommend Innovations

Key Task 1 : Project Monitoring:

• Establish and manage a performance monitoring framework with clear-cut goals, outcomes, outputs, inputs, processes, indicators, data needs and sources, and reporting formats and frequency, for effective monitoring, reporting and updating progress on projects.
• Compare actual performance to targets, conduct gap analysis, and develop action steps and improvement plans to bridge identified gaps on projects
• Assist management and HOD’s in developing overall monitoring framework

Key Task 2: Project Planning:

• Assist in the coordination and development of program objectives, results frameworks, and related M&E components for all active projects.
• Participate in the review and/or development of functional operations and controls
• Review and approve preliminary estimate and turnaround schedules as required
• Participate in the engineering and operations review meetings
• Participate in proposal preparation, project planning and scheduling by furnishing expertise on turnaround methods and equipment.
• Coordinate with the other project managers, design engineers, procurement, planning and scheduling and other personnel in setting and maintaining priorities to ensure timely performance sufficient to keep the overall project on schedule and within budget.

Key Task 3 : Process Management:

• Hands-on process improvement of current processes to include value stream map, process mapping, solution development, project management, and implementation
• Set targets and execute processes based on continuous improvement methodologies
• Enable greater clarity and understanding of processes, process optimization
• Leverage existing process knowledge and improvements through a centrally managed process/projects repository
• Use continuous improvement techniques such as Lean and Six Sigma methodology, statistical measurement tools and other continuous improvement techniques to find root cause and prompt process improvement

Key Task 4: Relationship Management:

• Develop synergies with HODs/Head of Committees, and Project teams to maximize efforts and minimize duplication of work wherever possible

Key Task 5 : Project Reporting:

• Coordinate with the client, project management and project services in setting up required reporting procedures and formats for client and management needs.
• Establish built-in feedback loops to ensure clear communication and administer preventive and corrective action, wherever required.

Key Task 6: Cost Analysis and Control:

• Review construction cost, estimates, budgets, forecasts and schedules.
• Set targets and execute projects based on continuous improvement methodologies
• Compare actual performance to the targets, conduct gap analysis, and develop action steps and improvement plans to bridge identified gaps on projects
• Ensure specifications reviews are done for profitability and ease of implementation
• Achieve reduced costs through productivity enhancements through a system of continuous internal measurement and realistic improvement

Key Task 7: Communication:

• Use a common process language that enables disparate parts of the organization to communicate and share knowledge with each other despite unique needs

Key Task 8: Implementation and Documentation:

• Implement necessary report cycles, processes, methods, and tools
• Prepare M&E-related documents for dissemination, including annual analytical reports and evaluation/assessment reports to management.
• Oversee preparation of M&E sections of quarterly, semi-annual, and annual reports by compiling and presenting and ensuring the quality and consistency of data presented in said reports.
• Develop M&E reference guides, assessment tools, data collection forms, and other M&E related documents and materials.
• Ensure specifications are reviewed for profitability and ease of implementation

Key Task 9: Leadership:

• Drive operational excellence across functional departments to help develop and adopt the skills and discipline required to consistently achieve expected results
• Gain competitive advantage through deployment efficiencies, training efficiencies, knowledge sharing, document management, and cost savings
• Focus on driving measurable performance improvements that enable optimization of business processes and correlate to customer satisfaction and superior value delivery

Key Task 10: People Management:

• Ensure highly motivated people are executing defect-free processes that are focused on meeting customer needs.

Key Task 11: Self-Management:

• Reflect, evaluate and take action to enhance your own knowledge and practice
• Develop your professional competence to work with individuals reliably, consistently, effectively, ethically and safely.
• Participate in ongoing training and networking as required to keep current with new technology in the industry

Authority

• Authority is drawn from the CEO's mandate

Qualification

• Graduate Degree in Business, Finance, Accounting, Public Administration, or a related discipline required
• 5+ years of experience in project management, business process mapping and continuous improvement required with at least three years' experience in monitoring and evaluation (must have held managerial position for up to five year).
• PMP/PRINCE 2 certification is compulsory
• Understanding of Lean Six Sigma Green Belt and or proven work experience with waste elimination through continuous improvement; Six Sigma and Lean Principles such as Value Stream Mapping, Kaizen, Continuous Improvement Process, DMAIC, as well as other statistical problem solving tools.

Person Specification
Items:

• Excellent communication skills, both verbal and written within every level of the organization - Essential
• Ability to work under pressure - Essential
• Strong interpersonal skills across a broad spectrum, ranging from communication, mentoring and essential leadership requirements - Essential
• Understanding of and proven work experience with waste elimination through continuous improvement - Essential
• Experience in managing and working with multi-functional team; Team orientation with the ability to influence others - Essential
• Computer literate with advanced experience in Windows environment. Proficient in MS Office applications: Word, PowerPoint, Advanced/Super User in Ms Excel. - Essential
• Knowledge of management information systems - Desirable
• Excellent analytical skills; mature judgment combined with a proactive, energetic approach to problem solving. And ability to deal with a multitude of diverse challenges - Essential
• Ability to work with minimal supervision - Desirable
• Excellent project/process management skills, with demonstrated proficiency in time and project management - Essential
• Commercial awareness - Essential
• Strong leadership and mentoring skills with proven ability to develop employees - Desirable
• Negotiation Skills - Essential
• Ability to create and maintain effective and collaborative relationships within and outside the organization - Desirable

Behavioural Attributes

• Collaborative attitude
• Courage to take initiative
• Strategic Leadership
• Highly Inquisitive
• Performance driven
• Self-driven to achieve
• Self-motivated, self-starter with hands-on approach.
• Entrepreneurial spirit
• Demonstrable ethical conduct
• Ability to work without direct supervision
• Information Seeking
• Partnering
• Building Organisational Capacity
• Organisational Awareness

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Purpose of the Job

• The purpose of this job is to protect and project positively the image of the Association as an institution, through public relations, media relations, public advocacy and management of the public affairs activities to deliver on the corporate mission and vision of the organization.
• The job should bring about continuous and consistent improvement to the image and profile of AAAN. as well as first-class organization of the Association's conferences and public events.

Working Relationships
Within the Association:

• All Heads of Department
• AAAN Committee for Publicity

Outside the Association:

• Related Agencies & Sectorial bodies
• Media Houses & Journalists
• Government Information agencies
• Third party Media suppliers

Key Performance Areas

• Develop baseline data for each project site/project
• Existence of updated and comprehensive range of diagnostic operational tools
• Establish infrastructure project risk management plan and the system of early warning system for all programmes
• Collect and collate reports from the field sites.
• Development of case studies to capture qualitative outputs of active projects
• Monitor and quality assurance spot checks on each project site
• Direct AAAN's M&E strategy, including documentation for all AAAN projects
• All Projects are concluded on schedule no unforeseeable disruptions

Key Responsibilities
Overall Responsibilities Mapping:

• Project Monitoring
• Data analysis
• Risk control
• Cost Reduction
• Quality control
• Time management
• Issues and trends tracking
• M & E strategies
• Reporting trends and performance
• Recommend Innovations

Project Monitoring:

• Establish and manage a performance monitoring framework with clear-cut goals, outcomes,
• outputs, inputs, processes, indicators, data needs and sources, and reporting formats and frequency, for effective monitoring, reporting and updating progress on projects.
• Compare actual performance to targets, conduct gap analysis, and develop action steps and improvement plans to bridge identified gaps on projects
• Assist management and HOD's in developing overall monitoring framework

Project Planning:

• Assist in the coordination and development of program objectives, results frameworks, and related M&E components for all active projects.
• Participate in the review and/or development of functional operations and controls
• Review and approve preliminary estimate and turnaround schedules as required
• Participate in the engineering and operations review meetings
• Participate in proposal preparation, project planning and scheduling by furnishing expertise on turnaround methods and equipment.
• Coordinate with the other project managers, design engineers, procurement, planning and scheduling and other personnel in setting and maintaining priorities to ensure timely performance sufficient to keep the overall project on schedule and within budget.

Process Management:

• Hands-on process improvement of current processes to include value stream map, process mapping, solution development, project management, and implementation
• Set targets and execute processes based on continuous improvement methodologies
• Enable greater clarity and understanding of processes, process optimization
• Leverage existing process knowledge and improvements through a centrally managed process/projects repository
• Use continuous improvement techniques such as Lean and Six Sigma methodology, statistical measurement tools and other continuous improvement techniques to find root cause and prompt process improvement
• Relationship Management
• Develop synergies with HODs/Head of Committees, and Project teams to maximize efforts and minimize duplication of work wherever possible

Project Reporting:

• Coordinate with the client, project management and project services in setting up required reporting procedures and formats for client and management needs.
• Establish built-in feedback loops to ensure clear communication and administer preventive and corrective action, wherever required.

Cost Analysis and Control:

• Review construction cost, estimates, budgets, forecasts and schedules.
• Set targets and execute projects based on continuous improvement methodologies
• Compare actual performance to the targets, conduct gap analysis, and develop action steps and improvement plans to bridge identified gaps on projects
• Ensure specifications reviews are done for profitability and ease of implementation
• Achieve reduced costs through productivity enhancements through a system of continuous internal measurement and realistic improvement

Communication:

• Use a common process language that enables disparate parts of the organization to communicate and share knowledge with each other despite unique needs

Implementation and Documentation:

• Implement necessary report cycles, processes, methods, and tools
• Prepare M&E-related documents for dissemination, including annual analytical reports and evaluation/assessment reports to management.
• Oversee preparation of M&E sections of quarterly, semi-annual, and annual reports by compiling and presenting and ensuring the quality and consistency of data presented in said reports.
• Develop M&E reference guides, assessment tools, data collection forms, and other M&E related documents and materials.
• Ensure specifications are reviewed for profitability and ease of implementation

Leadership:

• Drive operational excellence across functional departments to help develop and adopt the skills and discipline required to consistently achieve expected results
• Gain competitive advantage through deployment efficiencies, training efficiencies, knowledge sharing, document management, and cost savings
• Focus on driving measurable performance improvements that enable optimization of business processes and correlate to customer satisfaction and superior value delivery

People Management:

• Ensure highly motivated people are executing defect-free processes that are focused on meeting customer needs.

Self-Management:

• Reflect, evaluate and take action to enhance your own knowledge and practice
• Develop your professional competence to work with individuals reliably, consistently, effectively, ethically and safely.
• Participate in ongoing training and networking as required to keep current with new technology in the industry

Authority:

• Authority is drawn from the CEO's mandate

Qualifications and Experience

• Graduate degree in Business, Finance, Accounting, Public Administration, or a related discipline required
• 5+ years of experience in project management, business process mapping and continuous
  improvement required with at least three years’ experience in monitoring and evaluation
  (must have held managerial position for up to five year).
• PMP/PRINCE 2 certification is compulsory
• Understanding of Lean Six Sigma Green Belt and or proven work experience with waste elimination through continuous improvement; Six Sigma and Lean Principles such as Value Stream Mapping, Kaizen, Continuous Improvement Process, DMAIC, as well as other statistical problem solving tools.

Person Specification Essential (E) or Desirable(D)

• Excellent communication skills, both verbal and written within every level of the organization. E
• Ability to work under pressure E
• Strong interpersonal skills across a broad spectrum, ranging from communication, mentoring and essential leadership requirements. E
• Understanding of and proven work experience with waste elimination through continuous improvement. E
• Experience in managing and working with multi-functional team; Team orientation with the ability to influence others. E
• Computer literate with advanced experience in Windows environment. Proficient in MS Office applications: Word, PowerPoint, Advanced/Super User in Ms Excel. E
• Knowledge of management information systems D
• Excellent analytical skills; mature judgment combined with a proactive, energetic approach to problem solving. And ability to deal with a multitude of diverse challenges. E
• Ability to work with minimal supervision. D
• Excellent project/process management skills, with demonstrated proficiency in time and project management. E
• Commercial awareness. E
• Strong leadership and mentoring skills with proven ability to develop employees. D
• Negotiation Skills. E
• Ability to create and maintain effective and collaborative relationships within and outside the organization. D

Behavioural Attributes:

• Collaborative attitude
• Courage to take initiative
• Strategic Leadership
• Highly Inquisitive
• Performance driven
• Self-driven to achieve
• Self-motivated, self-starter with hands-on approach.
• Entrepreneurial spirit
• Demonstrable ethical conduct
• Ability to work without direct supervision
• Information Seeking
• Partnering
• Building Organisational Capacity
• Organisational Awareness

Development Skills:

• To develop own competency and that of the organisation by taking opportunities to learn new skills and to spread new knowledge through the organisation.

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Purpose of Job

• The office of the Head, Strategy & Planning has a primary role to advance the cause of the Association Brand building process, by functioning as a strong supporting centre. Primarily, the Head, Strategy & Planning role is to provide thought leadership regarding Strategy & Planning, and translate strategies into actionable and quantifiable plans; while also Mobilizing and managing teams of individuals charged with executing strategies.
• He is responsible for research and coordinating the development of activities and database for the industry.
• The officer is responsible for developing the Association’s Brand Strategy Document and Brand Manual. The Planning function keeps the Association’s eye on vision, mission and the future goals of the organization.
• The Head, Strategy & Planning also demonstrates leadership both within the department and across the Association, as part of the management layer.
• He also serves as secretary to relevant committees

Reporting Relationships

• This role reports directly to the ED. Has responsibility for driving the building of the Association as a Brand, and managing and driving the performance of the entire Strategy & Planning Department.

Working Relationships
Within the Association:

• All Departments
• Association Committees
• Executive Board (where applicable)

Outside the Association:

• Related Agencies
• Sectorial Groups & professional Associations
• Key 3rd party suppliers.

Key Responsibilities

Overall Responsibilities:

• Strategy & Planning function for the Association
• Execution & Implementation (Sole & Joint)
• Association's Database Development & Management
• Leadership & Management plus Succession Planning within the Strategy & Planning department
• Support the Executive Director in Association's Brand Development

Key Task 1 - Strategy & Planning function for the Association:

• Facilitate and drive key strategic initiatives of the Association
• Develop and manage strategy map for the attainment of Association's mission and goals
• Translates strategies into actionable and quantifiable plans
• Develop rolling development plans for the Association 9in conjunction with the ED
• Develop environmental scan and SWOT analysis
• Lead research and development role for the Association,
• Make research materials available to help member business
• Provides strategic oversight on Planners inputs into Association’s accounts
• Sets the pace for thought development and thought leadership
• Develops the department on both technical skills and soft craft skills of Strategic Planners
• Continually lead Planners in marrying linear & lateral thinking in strategic operations
• Inspires and leads the ideation & innovation process both internally, and Association-wide
• Has direct responsibility for overall Project Management of the department
• Ensures that timelines are met while improving the quality of outputs

Key Task 2 – Leadership & Management within the Strategy & Planning Dept:

• Ensures that the strategic direction of the department continually aligns with Association’s global strategic objectives
• Manages the growth & learning curve of Planners
• Responsible to set relevant & actionable strategic direction for the department
• Also has responsibility to drive the overall direction in the daily operations of the department

Key Task 3 - Execution & Implementation (Sole & Joint):

• Encompass effective and timeous completion of all Association strategic Plans, by mobilizing and managing teams of individual charged with executing strategies.
• Ensure Planners have and adhere to their performance contracts and deliver on same.
• Responsible for the implementation & executions of all third party research and strategic contracts.

Key Task 4 - Association's Database Development & Management:

• Responsible for development, maintenance and updating of Association Database.
• Gather through structured and unstructured research, industry and sectorial statistics and adspend.
• Monitor and give periodic reports on the sectorial and industry performance statistics.

Key Task 5 - Support the Executive Director in Association's Brand Development

• Shares the responsibility for growing and managing the strategic reputation of the Association, through the department's output
• Oversees tracking & evaluation of ROI on Association's Creative output
• Utilise Business, Client's & other Stakeholders' perspective on Association, to inform development of strategic input into the Association's brand.

Key Task 6 - Leadership and Succession:

• Manage the performance of team and individuals
• Facilitate Learning and Development
• Develop teams and Individuals to enhance performance
• Able to take initiative, demonstrate self-leadership (setting & achieving personal goals, etc.)
• Proactive to Identify and solve problems
• Able to actively lead cross-functional and cross-departmental teams to achieve optimum effect
• Dynamic passion for learning and strategic thought process
• Exude confidence and a willingness to learn and adapt
• Demonstrate eclectic appreciation of brand building and knowledge base
• Ability to express oneself orally and written
• Excellent work ethics, and confident comportment
• Pride in Association and an unflinching ambassador
• Able to lead a strategic team from beginning to completion
• Able to provide thought leadership & drive ideation process
• Manage and mentor and lead team
• You will be expected develop your team's skills and knowledge to ensure the best possible results at work.
• Will be expected to be able to organize and co-ordinate the work of the team members
• It covers identifying the development needs of your team and its members, planning their development and using a variety of activities to improve team performance.
• It also covers your role in supporting individuals' learning, assessing teams and individuals against agreed development objectives, and continually improving development activities, policies and overall practice
• Will be expected to make the best use of your team and its members so that they can achieve AAAN objectives.
• Will be required to support staff and to ensure that good practice is achieved at all times and you will demonstrate the skills to develop, implement and evaluate service delivery
• It covers allocating work, agreeing objectives, and setting out plans and methods of working.
• It also involves monitoring and evaluating the work of your team and its members and providing feedback to them on their performance

Key Task 7: Supporting staff through supervision:

• Make use of supervision to support staff
• You will be expected to make use of supervisory sessions to enable you to develop your staff to work reliably, consistently, effectively, ethically and safely.
• You are expected to be able to demonstrate skills in providing line management supervision

Key Task 8 - Self Management:

• Personal Development
• Personal Safety
• Reflect on and develop your practice
• You will be expected to reflect on evaluate and take action to enhance your own knowledge and practice
• Make use of supervision for self-development
• You will be expected to make use of a supervisor and supervisory sessions to enable you to develop your professional competence and work with individuals reliably, consistently, effectively, ethically and safely.
• Support the health and safety of yourself and individuals
• You will be expected to keep yourself, individuals and others for whom you are responsible, safe and secure

Key Task 9: Ensure AAAN delivers quality services:

• Meet client needs
• Manage change
• Improve systems
• Good practice
• Deliver quality
• Manage activities to meet clients requirement
• You will manage activities and conditions in the workplace to meet customer requirements.
• This involves agreeing requirements with customers, planning work activities and monitoring these activities to ensure that customers' requirements have been met.
• It also involves maintaining a suitable work environment and continuously looking for ways to improve working conditions and processes. Customers include all those to whom you are supplying services or products. They may be internal, such as colleagues or people in other departments to whom you are supplying information or services, or external customers.
• Manage change in organizational activities
• You are required to improve the operational activities under your control and manage the necessary changes effectively.
• It covers identifying possible areas for improvement, considering the feasibility of proposed changes, planning the implementation of change, reaching agreement with those involved and finally implementing the planned changes.
• Assure AAAN delivers quality services
• You are required to develop and use systems and standards to ensure that AAAN delivers the expectations of members and meet the specifications in formal job contracts.
• You will ensure that your department services are delivered in line with contractual and service level agreements
• This covers being able to ensure the maintenance of appropriate record keeping by other staff under your supervision.

Authority

• The post holder will have the authority to carry out these functions, under the supervision of the
• Executive Director. However, he will be given sufficient autonomy, as part of current leadership
• expectations and training for future leadership roles.

Qualification

• A good class of Degree (not less than 2nd Class Lower), in any Degree, coupled with a sound appreciation of Marketing and Integrated Marketing Communications.
• Previous quality experience (in core Strategy & Planning functions) is a pre-requisite, with 10 years working experience in reputable organization (5 years of which must be exposure to management roles).
• The person must also have natural strong drive to innovate and implement change.
• Must also possess elements of entrepreneurial disposition.

Person Specification

• The successful post holder must be able to demonstrate appropriate skills and experience which will enable them to deliver against the main purpose and key responsibilities of the role.

Items:

• Excellent written and verbal communication skills - Essential
• Good analytical skills - Essential
• Creative and Imaginative Thinking - Essential
• Ability to appreciate and interpret data - Desirable
• Presentation skills - Essential
• Team player - Essential
• Good collaboration skills - Essential
• Innovative approach to problem-solving - Essential
• Good appreciation of Marketing - Essential
• PowerPoint skills - Essential
• Good Word processing skills - Essential
• Eclectic knowledge consumer - Essential
• Ability to workshop ideas and presentations - Essential
• Exhibit logical flow of thought - Essential
• Ability to lead teams/supervisory skills - Essential

Core Competencies

• Conceptual Thinking
• Courage/Confidence
• Written & Oral Communications (Editing, Technical Reports, Presentation, etc.)
• Proactivity/Initiative
• Project/Workflow Management
• Problem Solving & Negotiation
• Strategy Development (i.e. Document, Input etc.)
• Sound & Independent Judgement
• Leadership

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Purpose of the Job

• The purpose of this job is to grow the membership of the association, provide members with a bouquet of value- for-membership offerings, maintain high ethical conduct among members and answer enquiries with respect to the needs of member agencies, as well as acting as the point of first contact for member agencies.

Scope of Role

• Answer telephone and email queries from members, processing of online, paper and telephone request for new membership and renewals, receiving and dealing with complaints or issues raised by members and processing booking of AAAN events, products and training courses.
• The Membership Officer maintains high customer service levels and member satisfaction.

Working Relationships

• Within the Association:
• All Heads of Department
• AAAN Committee for Membership

Outside the Association:

• Member Agencies
• Media Houses & Journalists
• Other Sectorial bodies in the industry
• Third party Media suppliers

Key Responsibilities
Overall Responsibilities Mapping:

• Quality control
• Membership Communication Strategy
• Issues and trends tracking
• M & E strategies
• Reporting and financial performance
• Recommend Innovations for relationship management

Recruitment and renewal collections:

• Put in place strategic programme for growing association membership
• Ensure growth of membership through proactive recruitment drives
• Ensure hitch free membership renewal process
• Proactive strategy to reduce to less than 10% all renewal default

Membership database:

• Responsible for developing, updating and maintaining a comprehensive database for the association.
• Coordinate with the other project managers, design engineers, procurement, planning and
• scheduling and other personnel in setting and maintaining priorities to ensure timely
• performance sufficient to keep the overall project on schedule and within budget.

Membership experience & Relationship Management:

• Develop synergies with Head of Membership Committee and other members to maximize efforts and minimize duplication of work wherever possible
• Proactive and intentionally planned communication to get all member agencies aware of the going-ons in the association & industry at large
• Enable greater clarity and understanding of processes and operations at the secretariat.
• Quarterly assessment survey feedback from agencies, about service level experience by the secretariat.
• Coordinate activities and programmes toward continuous improvement of relationship of member agencies with the secretariat, and relationship between agencies.
• Ensure Quality Service delivery at every contact point with existing and prospective member agency.

Member Data & Records Management:

• Responsible for data accuracy in processing and recording membership and service related complaints
• Provide periodic membership report to the ED and by extension give input for management planning & decision making by the Board.

Committee Reporting:

• Coordinate with the client, project management and project services in setting up required reporting procedures and formats for client and management needs.
• Establish built-in feedback loops to ensure clear communication and administer preventive and corrective action, wherever required.

Strategic membership engagements:

• Achieve not less than 80% year on year involvement and participation of member agencies in the activities of the association.
• Develop programmes that will make the secretariat a true "home-base" of activities for agency members.

Membership communication strategy:

• Develop ingenious communication platforms that facilitates relationship between member agencies and allows for sharing of knowledge with each other, despite competitive environment.

Project Implementation:

• Implement necessary programmes as agreed by the membership committee, the Board and the Head of secretariat.
• Prepare M&E-related reports for dissemination to committee & management.
• Prepare quarterly, semi-annual, and annual project reports by compiling, ensuring the quality and consistency of information presented therein.

Leadership:

• Responsible for self-leadership as a model of what he association stands for (values and ethos).
• Drive the goals of ethical and respectful relationship among members of the association

Self-Management:

• Reflect, evaluate and take action to enhance your own knowledge and practice
• Develop your professional competence to work with individuals reliably, consistently, effectively, ethically and safely.
• Participate in ongoing training and networking as required to keep current with new technology in the industry

Authority:

• Authority is drawn from the Executive Director's mandate

Qualifications and Experience

• Graduate degree in Management, Business, Public Administration, or a related discipline required
• 7 years of experience in Sales and marketing, client servicing, experiential marketing, event
• management, hospitality and customer care delivery in a reputable organization (must have
• held managerial position for up to five year).
• Relevant certification is an added advantage
• Registered advertising practitioner
• Previous customer care experience

Person Specification Essential (E) or Desirable(D)

• Excellent communication skills, both verbal and written within every level of the organization. E
• Ability to work under pressure. E
• 12.3 Strong interpersonal & relationship skills across a broad spectrum, ranging from communication, mentoring and essential leadership requirements. E
• Experience in managing and working with multi-functional team; Team orientation with the ability to influence others. E
• Computer literate with advanced experience in Windows environment. Proficient in MS Office applications: Word, PowerPoint, Advanced/Super User in Ms Excel. E
• Excellent analytical skills; mature judgment combined with a proactive, energetic approach to problem solving. And ability to deal with a multitude of diverse challenges. D
• Ability to work with minimal supervision. E
• Excellent project/process management skills, with demonstrated proficiency in time and project management. D
• Commercial awareness. E
• Strong leadership and mentoring skills with proven ability to develop employees. E
• Negotiation Skills. D
• Ability to create and maintain effective and collaborative relationships within and outside the organization. E

Behavioural Attributes:

• Collaborative attitude
• Courage to take initiative
• Strategic Leadership
• Highly Inquisitive
• Performance driven
• Self-driven to achieve
• Self-motivated, self-starter with hands-on approach.
• Entrepreneurial spirit
• Demonstrable ethical conduct
• Ability to work without direct supervision
• Information Seeking
• Partnering
• Building Organisational Capacity
• Organisational Awareness

Development Skills:

• To develop own competency and that of the organisation by taking opportunities to learn new skills and to spread new knowledge through the organisation.

go to method of application »

Purpose of the Job

• The purpose of this job is to ensure accurate Status of Account Payables, Bank Accounts and Inventory to provide information which assist management in decision making.

Scope of Role

• Reconciliation of Account Payables
• Preparation of Bank Reconciliation Statement
• Inventory Management

Working Relationships
Within the Association:

• All Heads of Department
• AAAN Committees

Outside the Association:

• Member Agencies
• Banks and Financial Institutions
• Other Sectorial bodies in the industry
• Third party Media suppliers

Key Performance Areas

• Cash flow & credit management in line appropriate volume of business
• Liaison Officer with Banks. Collection of Bank Statements (Weekly and Monthly)
• Cheque Writing Lodgement
• Bank Confirmation
• Treasury function
• Payments
• Payroll Management
• Bill Payments
• Financial Reporting

Key Responsibilities
Overall Responsibilities Mapping:

• Financial control
• Fund Raising Strategy
• Issues and trends tracking
• Monitoring & Evaluation strategies
• Reporting and financial performance
• Financial modelling

Cashflow & Credit Management:

• Ensure positive bank balances are maintained and avoid unauthorised overdraft as a result of overdrawn account which attracts bank penalty charges.

Bank liaison:

• Liaison Officer with Banks. Collection of Bank Statements (Weekly and Monthly).
• Promptness. Accurate postings of cheques into various accounts by Bank

Cheque lodgement:

• Promptness, Accurate postings of cheques into various accounts by Bank.

Bank Confirmation:

• Promptness in submitting confirmation to the Bank.

Treasury function:

• Allocates funds among various competing needs of the agency.
• Ensure every released cheque is given value.

Payments:

• Ensure all payment vouchers are posted correctly and accurately to their respective subledger account.
• Daily reconciliation of sub-ledger account to ensure classified entries and updated postings.

Payroll:

• Ensure safe and strict handling of company’s safe/vault.
• Mobilization of staff salary as at when due.

Bill Payments:

• Ensure prompt payments of Public utility bills & Rates are prioritised.

Financial reporting:

• Complete, accurate recording and documentation of transactions for the AAAN Secretariat.

Leadership:

• Responsible for self-leadership as a model of what he association stands for (values and ethos).
• Drive the goals of financial control in the association's secretariat.

Self-Management:

• Reflect, evaluate and take action to enhance your own knowledge and practice
• Develop your professional competence to work with individuals reliably, consistently, effectively, ethically and safely.
• Participate in ongoing training and networking as required to keep current with new technology in the industry

Authority:

• Authority is drawn from the Executive Director's mandate

Qualifications and Experience

• Graduate degree in Accounting, Management, Business, Public Administration, or a related discipline required
• ACA or ICAN Professional certificate.
• 5 years of professional practice (minimum 3 of which is at a fairly senior level)
• Ability to close an entire book of accounts
• Registered advertising practitioner

Person Specification Essential (E) or Desirable(D)

• Excellent communication skills, both verbal and written within every level of the
• organization. E
• Ability to work under pressure. E
• Strong interpersonal & relationship skills across a broad spectrum, ranging from communication, mentoring and essential leadership requirements. E
• Experience in managing and working with multi-functional team; Team
• orientation with the ability to influence others. E
• Computer literate with advanced experience in Windows environment. Proficient in MS Office applications: Word, PowerPoint, Advanced/Super User in Ms Excel. E
• Excellent analytical skills; mature judgment combined with a proactive, energetic approach to problem solving. And ability to deal with a multitude of diverse challenges. E
• Ability to work with minimal supervision. D
• Excellent project/process management skills, with demonstrated proficiency in time and project management. E
• Commercial awareness. D
• Strong leadership and mentoring skills with proven ability to develop employees. E
• Negotiation Skills. E
• Ability to create and maintain effective and collaborative relationships within and outside the organization. D

Behavioural Attributes:

• Collaborative attitude
• Courage to take initiative
• Strategic Leadership
• Highly Inquisitive
• Performance driven
• Self-driven to achieve
• Self-motivated, self-starter with hands-on approach.
• Entrepreneurial spirit
• Demonstrable ethical conduct
• Ability to work without direct supervision
• Information Seeking
• Partnering
• Building Organisational Capacity
• Organisational Awareness

Development Skills:

• To develop own competency and that of the organisation by taking opportunities to learn new skills and to spread new knowledge through the organisation.