Executive Assistant in an Independent Oil Servicing Company

Role Profile

We are looking for an exceptional candidate with significant Executive Assistant experience. This role will provide a full PA support to the CEO, therefore a high level of strong administration, planning, organisational and communication skills are essential. In addition, a pro-active, approachable and flexible attitude is very important in order to be able to work in a fast-paced, team-orientated environment and to juggle the demands of this busy, high profile role.

Key Responsibilities

• To act as the CEO’s first point of contact with internal and external stakeholders
• To work with the CEO to understand functional business objectives
• Undertake background research, to produce documents, briefing papers, reports and presentations
• To work with Directors and Senior Managers to ensure information, reports, etc are produced to quality and deadlines
• To manage the diary of the CEO and arrange meetings as required
• To organise and deal with correspondence and legal documents
• To liaise with technical partners on behalf of the CEO as required
• To organise all aspects of CEO’s travel
• To develop effective working relationships with relevant Senior Managers

Key Requirement

• Extensive and complex diary management including pro-active management of schedules and emails as required.
• High-level secretarial support including high quality administration and communication skills.
• Sound knowledge of Microsoft Office systems to include Word, Excel, PowerPoint and Outlook as well as Internet skills.
• Experience in organising meetings and conferences (domestic and international)
• Timely collection of reports and presentations in advance of meetings including using the internal communication tools to share documents etc
• Ability to solve problems and make alternative recommendations, handle sensitive and confidential information and interact professionally and competently at all levels
• Strong analytical skills and the ability to read and edit documentation swiftly and accurately
• Ability to undertake small scale project management where required
• Articulate and literate with high levels of communication skill including fluent, accurate writing
• Numerate ability to accurately check and interpret numerical data
• Ability to produce and present written reports and policy documents to a high standard
• Ability to plan and balance priorities, and able to maintain high standards while working accurately
• Able to use the full range of software packages, especially Microsoft Office
• Excellent organisational skill and attention to detail
• Flexibility of working hours in order to meet deadlines
• Confident working with all levels of management
• Adaptability in approach and proven ability to work well within a team in a demanding environment.
• Self-starter / takes initiative.
• Able to exercise absolute discretion, sensitivity and confidentiality.

Qualification:

• Good university degree (post graduate qualification an added advantage)
• Minimum 5 years’ experience in a similar role