Current Vacancies at Fosad Consulting Limited

Job Description
The P.A is to provide administrative support and assistance to the Executive Director. He / She will report directly to the Executive Director and will work under the Human Capital Unit.

RESPONSIBILITIES

Administration 

• Supporting the office of the Executive Director for all administrative needs.
• Maintaining an efficient filing and record retrieval system
• Screening telephone calls, enquires and requests and handling them when appropriate
• Keeping of diary of appointments, meetings etc.
• Dealing with emails, faxes and post
• Dealing with correspondence and writing letters and taking dictation and minutes.
• Organising and prioritising a large volume of incoming calls.
• Developing reports, critiquing and editing correspondence, as well as interfacing effectively with all levels of personnel.
• Maintaining confidential and non-routine information
• Attending to routine administrative/secretarial errands

Meetings

• Organising and attending meetings, producing documents, briefing papers, reports and presentations
• Scheduling meetings and making travel arrangements.
Other duties assigned by the Executive Director

Qualifications

• Minimum Education: Bachelor’s Degree
• Minimum Experience: 3 years work experience

Required Knowledge, Skills and Abilities:

• An understanding of confidentiality issues and the use of discretion
• Good Interpersonal skills
• Excellent written and communication skills
• Proficient in Microsoft suite
• General Administration/Organisational skills

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Job Description

• The Personal Assistant to the COO’s main tasks will include but are not limited to the following:
• Maintain an administrative system that proactively supports the COO and the organization as a whole
• Manage the COO’s appointment and meetings schedules; assist the COO in balancing both internal and external priorities
• Handle telephone calls and also ensure courteous reception for visitors to the COO and the organization
• Utilize paper and/or electronic knowledge management systems to support and enhance information storage
• Ensure confidentiality of all documents passing through the COO’s office
• Handle both local and foreign travel arrangements for the COO and other The company staff including preparing travel authorizations, drivers’ advances, flight bookings and hotel reservations
• Carry out any other secretarial and administrative duties as may be required from time to time and perform any other delegated or self-initiated assignments to the agreed standards

Qualifications

Education / Experience

• A Bachelors Degree or its equivalent in English, Secretarial Studies or any related course in Humanities / Social Sciences or any other related discipline
• A minimum of five years’ experience in a similar role within a structured corporate environment
• Knowledgeable in the use of the internet and other electronic office equipment

Personal Traits and Characteristics

• Strong oral and written communication skills
• Good multitasking skills; energetic and result oriented
• Planning and prioritizing skills
• Effective and proven interpersonal skills
• Respects and maintains confidentiality of information