• Vacancy in a Logistics Services Firm via Stresert

  • Posted on: 18 March, 2015 Deadline: 25 March, 2015
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  • Our client provides customers with world class supply chain/ freight / haulage/courier services. As a result of growth, there exists vacancy for the role of a Secretary with front office experience.

    SECRETARY (Job Ref: SEC)

     

    Job Summary:
    The ideal candidate will carry out all forms of secretarial duties as well act as the first point of contact on behalf of the company.

    Detailed Job Duties:

    • Carries out all secretarial duties e.g typing, scheduling appointment, take minutes of meetings, act as first point of call to supervisors, keep diaries of supervisors to-do’s etc.
    • Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
    • Directs visitors by maintaining employee and departmental directories; giving instructions.
    • Maintains security by following procedures; monitoring logbook; issuing visitor badges.
    • Maintains a professional work environment and administrative support.
    • Maintains telecommunication system by following manufacturer's instructions for house phone and console operation.
    • Schedule and maintain appointments diary.
    • Coordinate incoming and outgoing mails, packages, and deliveries.
    • Supply information regarding the organization, products, services and policies to clients on enquiry.
    • Deals with compliant tactfully, calmly and politely
    • Taking minutes of meeting, handling travel arrangement etc
    • Maintains continuity among team members by documenting and communicating actions, irregularities, and continuing needs.
    • Contributes to team effort by accomplishing related results as needed.
    • Supply line manager adequate information when the need arises.
    • Other important functions are Supervisor support, office harmony, crisis handling, office morale, customer service.
    • Any other duty secretarial duties as assigned from time to time.

    REQUIRED SKILLS & ATTRIBUTES:

    •    Listening and Communication skills
    •    Interpersonal Skills
    •    Organizational skills
    •    Computer/IT skills
    •    Confidentiality skills
    •    Prioriterizing skills priority
    •    Flexibility/adaptability skills
    •    Self-motivated & efficient
    •    Calm under pressure & ability to think on the feet.
    •    Customer service orientation

    EDUCATIONAL REQUIREMENT:

    • Must be a graduate with background in social sciences or secretarial studies. ( BSc/HND/ OND)
    • Must have 2- 3 years cognate experience in similar function.

    Method of Application

    Qualified candidates should please forward passport picture and CV’s to ‘recruitment@stresertservices.com’ using ‘SEC’ as subject of mail. Wrong applications will not be opened. Only applicants with passport pics and CV will be invited for an interview.

    Application closes 25th March, 2015.

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