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  • Posted: Mar 4, 2015
    Deadline: Not specified
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    In 1965, Clark Abt expressed a single, noble goal-to create a world free of war and poverty. The visionary set to work establishing Abt Associates. Over the next half century, the company became known as a bold, innovative and effective agent of social change, committed to improving the quality of life and economic well-being of people worldwide. Today, Abt ...
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    Project Assistant 9 / Executive Program Officer

    Key Responsibilities
    A Project Assistant (PA) supports one or more Technical Specialists and/or the Project Director in carrying out technical project work. In addition may support: 

    National Program Manager's Office:

    • Will develop and operationalize an effective and efficient management system to ensure proper functioning of the NPM's office.
    • Play a pivotal role of effectively coordinating all Programmatic and Administrative activities within the NPM   office including but not limited to : Activity scheduling with Client (DFID), Partner (FMOH) and other development partners, and PATHS2 key technical, program and operational teams; managing of  communication flow in and out of the NPM's office;
    • Will ensure that the NPM is up to date with the major breaking program and administrative issues
    • Works closely with the NPM to produce Technical briefs
    • Attends strategic meetings, ensure effective coverage and prompt reporting and dissemination of outcomes to relevant persons/institutions/departments.
    • Research technical issues and help develop power point presentation slides and draft speeches where appropiate 

    Senior Management Team (SMT):

    • Ensure effective coordination and scheduling of SMT meetings
    • Ensures the regular meetings of the SMT holds and is documented regularly and decisions communicated promptly to appropriate staff/institutions/departments.
    • Provide technical oversight and mentoring to the Program Assistants working with SMT and the Technical team
    • Develop effective coordinating mechanism for SMTs
    • Ensures smooth, prompt and adequate information flow between the SMT members
    • Ensure effective coordination of activities between the NPM and DNPM 

    Communication:

    • Ensures effective communication with the client (DFID); primary partners (FMOH and the 4 SMOHs); key partners, the technical team members, Admin and Finance; Donors/development partners and Abt headquarters
    • Manage and maintain executives' schedules
    • Participates in Change management committee as well as Think Tank group.
    • Prepare meeting notes, reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software.
    • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
    • Prepare responses to correspondence containing routine inquiries.
    • Open, sort, and distribute incoming correspondence, including faxes and email.
    • File and retrieve corporate documents, records, and reports.
    • Maintain database of technical presentations, briefs, reports and media briefs. 

    Change Management/Managing Meetings:

    • Will work closely with DNPM provide leadership in Change management
    • Develop a change management model for PATHS2
    • Work closely with the Training/Capacity Building officer to facilitate PATHS2 in-house meetings
    • Work with KM team to develop project updates and program briefs 

    Qualification requirements include the following:

    • A minimum of Masters Degree in Public Health, Social Sciences, Business or other relevant field.
    • 4 years of experience assisting senior executives and managing their offices
    • Project support/back-stopping, health and international experience are strongly preferred.
    • Demonstrated experience and interest in health sector and policy issues and international development.
    • Strong organizational Skills
    • Excellent communication, writing, and organizational skills.
    • Team player with the ability to multi-task.
    • Proficiency in MSWord, Excel and PowerPoint.

    Method of Application

    Interested and suitably qualified candidates should click here to apply online.

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