• Vacancy at The World Meteorological Organization via UNDP

  • Posted on: 3 March, 2015 Deadline: 13 March, 2015
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  • The World Meteorological Organization requires a highly qualified locally-recruited Secretary for its Office for North, Central and West Africa, located in Abuja, Nigeria.

    Secretary

     

    DUTIES:

    • Under the overall supervision of the WMO Representative for North, Central and WestAfrica and under direct supervision of the National Programme Officer, the Incumbent will perform the following duties:
    • Classify all the incoming and outgoing documents. Prepare the monthly account of the Office. Prepare correspondence, some of which is highly confidential in both French and English.
    • Transmit the outgoing mails.
    • Maintain the proper Office filing system;    
    • Make travel arrangements (flight booking and purchase of tickets) for the supervisors and perform liaison duties with other units;
    • Arrange appointments and maintain the supervisors' calendar, place and screen telephone calls and answer queries with discretion;
    • Keep lists of names, addresses and telephone numbers of relevant partners (Ministers, Government Officials and members of the Diplomatic Corps and Donor Organizations);
    • Prepare briefing material for the supervisors for use on Official trips or special meetings;
    • Perform any other assignment that he/she may be directed.

    QUALIFICATION AND EXPERIENCE:

    Education

    • Completed secondary school education or equivalent administration studies with corresponding diploma.

    Experience

    • A minimum of five years progressively responsible experience in secretarial functions.
    • Demonstrated experience in screening and filtering incoming correspondence and documents and working experience in a United Nations or related international organization.

    Other requirements

    • Must possess demonstrated ability to work with Microsoft Office software, word processing, spreadsheet and presentation software and multi-tasking systems [e-mail, agendas, etc.) and the use of Oracle 1-Procurement applications. Good communication and interpersonal skills and ability to draft and produce correspondence, to manage and balance workloads and timelines within a multi-structured environment.
    • Demonstrated ability to pay attention to detail.
    • Excellent typing skills.

    Languages

    • Excellent knowledge of English and a very good knowledge of French (oral and written).
    • Knowledge of other WMO official languages would be an advantage.

    Method of Application

    NATURE OF ASSIGNMENT A monthly salary commensurate with G.3 level (approximately NGN 272095) AND SALARY: Will be offered based on experience. This is a temporary appointment of up to eleven months on Abuja local conditions.

    COMMENCEMENT OF DUTY: 1 May 2015 or as soon as possible thereafter.

    APPLICATIONS: In order for the applications to be considered valid, these should be submitted with a cover letter (not more than one page) specifying the motivation for applying, and addressed to The WMO Representative, WMO Office for North, Central and West Africa. All applications should include a functional e-mail address, mobile number, detailed curriculum vitae and completed
    WMO Personal History Form, which can be downloaded from the Internet at http://www.wmo.int/pages/prog/isp/linkedfiles/PHFE.rtf
    Please note that this position will be based in Abuja and is open to Nigerian nationals or permanent residents.

    CLOSING DATE: Interested candidates are invited to submit their application by e-mail to wmosrowa@undp.org not later than 13 March 2015. Applications received after this date will not be considered.

    Only shortlisted candidates will be contacted.

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