Job description
- Supervise the recruitment, selection and placement of new staff members; induction/orientation of new staff, confirmation of appointment etc; assist in the ongoing task of setting up of proper systems and processes for Human Resource Management and General Services;
- Work closely with the HOD in policy formulation (review, formulation, communication and enforcement of company policies, SOPs, core values- including staff discipline etc); maintain and analyze data to assess organizational performance and assist in implementing improvements;
- Supervise the maintenance of staff records, database, statistics and filing systems; Develop and maintain a database for the efficient filing of relevant official records and documents (electronic and hard copy) Create standard template, forms for different office operations and services;
- Supervise the analysis of staffing requirements; assist to develop job descriptions for all job functions; Assist to implement the office Performance Appraisal System; ensure timely appraisal and analysis of organizations performance in compliance with management and regulatory requirement;
- Oversee the development of staff training programmes and in facilitating delivery of all training programmes and activities;
- Coordinate the organization and facilitation of staff meetings, retreats, workshops; maintain a record of the agenda, minutes and perform follow up actions;
- Provide logistics and supervisory support to different administrative operations such as budget planning, creating budget tables, resource allocation, and the effective implementation of the approved budget, assist in the implementation of financial processes;
- Carry out reporting and documentation functions; Assist with the preparation of necessary reports/presentations as may be required
- Oversee and ensure compliance with standard procurement processes; such as purchases and supplies, ensure updated procurement information about vendors and suppliers , ensure orders are processed and filed, that supplier’s database are maintained and there is effective contract management system; Keep track of quality, quantity, stock levels, delivery times, transport costs and efficiency; Oversee the arrangement of warehouse, catalogue of goods etc;
- First degree and/or Masters in a relevant field
- Knowledge and experience in operating diverse office practices and processes
- Previous relevant work experience.
- Strong organizational skills, good communication and report writing skills;
- A good team player with strong organizational skills and ability to prioritize tasks
- Ability to work under pressure and timely delivery of work
- Ability to exercise sound judgement and discretion,
- Ability to keep confidentiality of records and information
- Proficient in the use of computer (word processing, Excel, Power Point, spreadsheets, database, internet applications; website.
- Excellent research skills
- Proven interpersonal and team building skills;
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