Latest Job Opportunities at FHI 360

Basic Function:
The position holder will support the Director Finance & Administration to manage responsibility for both accounting and finance for the FHI Nigeria Office and ensure compliance with the contractual requirements of funders with the objective of providing professional accountancy services consistent with generally accepted accounting principles.

Duties and responsibilities:

• Assist the Chief of Party in the supervision of the finance/accounting staff of the MAPS project.
• Provide support with problem resolution on cash accounts, bank resolutions, accounting software, resolution of audited questioned costs, and financial close outs.
• Provide support with the accounting workflow in the review and audit of FHI 360 and sub-recipient reports for reimbursement of expenditures.
• Analyse, develop and monitor accounting/fiscal control procedures and program budgets including monitoring cash flows and requesting for fund transfers from FHI 360/HQ.
• Prepare financial reports for FHI 360 Nigeria to monitor and track obligations and expenditures.
• Provide training and backstopping on the accounting software.
• Provide technical assistance on accounting and financial matters. Identify areas needing improvement and provide necessary staff development and training.
• Assist MAPS Program staff in monitoring sub-project budgets in accordance with approved work plan activities.
• Responsible for developing and managing project budgets and annual operating budgets.
• Compile, review, track and submit project cost share on a regular basis.
• Review monthly voucher for client to ensure accuracy prior to submission to funder.
• Prepare written and verbal responses to inquiries and requests for budgetary information.
• Prepare monthly and annual financial reports, including financial status of sub-projects account activities, with accompanying backup documentation and receipts.
• Serve as a resource person to on funder financial regulations and FHI/Nigeria accounting policies and procedures.
• Supervise finance/accounting staff to ensure that duties are carried out according to schedule.
• Perform other duties as assigned.

Knowledge, Skills & Attributes:

• Proven ability in the management of large, multifaceted programs
• Proven ability to present financial information to a non-financial audience
• Ability to work with others and to develop and maintain compatibility among project staff, subcontractors and recipients of assistance
• Proven ability in building capacity of organizations in financial management
• Ability to represent FHI/Nigeria to donors, government officials and the NGO community in financial matters
• Proven ability in supervising staff
• Well-developed computer spread sheet skills
• Familiarity with multiple program (i.e. donor) regulations on financial reporting
• Ability to execute detail-oriented work rapidly and with a high level of accuracy.
• High degree of proficiency in written and spoken English communication, including presentation and training skills.
• Ability to manage tight deadlines and deliver high volumes of work with minimal supervision.
• Working knowledge of relevant accounting software packages
• Ability to travel in Nigeria minimum of 25%

Qualifications:

• BS/BA in Accounting, Finance, Business Administration, or related field and a minimum of 9 years relevant experience with at least 5 years in international development programs.
• Or MS/MA in Business Administration, Social Sciences or related field and a minimum of 7 years relevant experience with at least 5 years in international development programs.
• Possession of CPA, ACA, ICAN, or recognized equivalent is required.
• Expert knowledge of USAID and other donor regulations is required.

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Basic Functions:
Work with the AD, Procurement, Contracts and Grants to provide lead administration for the management of awards and subawards to include contracts, grants and cooperative agreements.  Monitor work flows and help develop and implement systems to provide sound management control over FHI 360’s compliance with award terms and conditions and FHI 360 policies.

Duties and Responsibilities:

• Responsible for review of sub-agreement and subcontracting implementation activities and contractual arrangements to ensure they meet with donor and organizational regulations.
• Implement procedures to ensure compliance with award terms and FHI 360 policy and providing support to C&G and other FHI 360 staff to ensure that C&G tools align with program needs.
• Develop templates, provide guidance and identify training needs to ensure FHI 360 C&G functions are consistently applied across the program and in coordination with the global organization.
• Collaborate on draft C&G documents, and provide general communications to the field on such matters.
• Interpret and apply funding regulations to ensure that all FHI 360 policies and procedures and procurement and contracting requirements are met for sub agreement and subcontracting activities working to ensure consistency of use across FHI 360.
• Coordinate the development of and implement procedures for projects to ensure that adequate records and audit trails are maintained.
• Develop and implement procedures to ensure that C&G processes and related projects are efficiently, monitored and executed in a timely manner.
• Provide input for C&G policy and procedure revisions.
• Provide support to other staff to ensure project-wide understanding of contractual issues.
• Keep current with changes in contractual regulations.
• Provide support on special projects within C&G
• Performs other duties as assigned.

Knowledge, skills and abilities:

• Knowledge of U.S. Government grants, contracting and auditing standards as they apply to effective management of multi-year funds.
• Knowledge of generally accepted accounting, budgeting and fiscal control theory and practices.
• Knowledge of and experience with donor contract, cooperative agreements, and grant regulations.
• Resourceful through technology, research skills, and relationship building among several organization teams and units and professional organizations to resolve problems and initiate enhancements.
• With minimal supervision, manage high volume work flow.
• Interpret funding regulations and procedures.
• Relevant computer software skills with proficiency in excel.
• Well developed written and oral communication skills
• Report to supervisor on variances and status on regular basis.
• Ability to travel in Nigeria for minimum of 25%

Qualifications:

• BSc. in Accounting, Finance and Business Administration or its recognized equivalent, and 5 – 7 years relevant experience with donor contract, cooperative agreements, and grant regulations.
• MSc. in Finance and Business Administration or its recognized equivalent, and 3 – 5 years relevant experience with donor contract, cooperative agreements, and grant regulations.
• Ability to interpret funding contracts and grants regulations and develop implementing procedures is a most.
• Demonstrated success in multicultural environments is an advantage.
• Experience must reflect the knowledge, skills and abilities listed above.

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Project Description:
The Strengthening Integrated Delivery of HIV/AIDS Services (SIDHAS) project is a five-year PEPFAR program to provide high quality HIV/AIDS services, and to build the capacity of the public and private sectors in Nigeria in order to provide these services in a sustainable manner. The SIDHAS project is funded by the United States Agency for International Development (USAID).

Job Summary / Responsibilities:

Basic Functions:
Under the direction of the Senior Database/GIS Officer, the Database/GIS Officer will be responsible for the day to day operations of data processing. S/he is responsible for the planning, maintenance and development of FHI databases and Geographical information system (GIS). The database approach incorporates the following principles: (i)data remains consistent across the database; (ii)data is clearly defined; (iii)users access data concurrently, in a form that suits their needs; (iv)there is provision for data security and recovery control (all data is retrievable in an emergency). The application design include web, desktop and mobile GIS applications. Other responsibilities include the design and creation of spatial products, including maps, digital data, reports and statistics.

Duties and Responsibilities:

•     Administer and      maintain FHI’s DBMS; monitors and optimizes the DBMS.
•     Coordinate data      management issues (e.g., deletion of records, query management, Internet      reports) within the data users group.
•     Run checks to ensure      the security and confidentiality of the FHI/Nigeria identifiable health      data.
•     Monitor research      staffs compliance with confidentiality policies to assure that security      standards are met.
•     Advice on the      acquisition of the appropriate Database Management Systems as needed.
•     Assist in the      management of the FHI/Nigeria hardware and software as related to the      operations of the SQL Server DBMS, including system development and      maintenance, recommend purchase of new hardware and software maintenance      of records and reports relating to database operations and data/project      archives
•     Assist project team in      preparing project results for presentation at regional or national      conferences, and in preparing articles for publication, with some      supervision.
•     Assist in writing      proposals by drafting technical data-related sections and participating in      work plan development.
•     Assist in development      of data procedural protocols, update, and reviews.
•     Develop standardized      programming and data documentation procedures relevant to the HIV and AIDS      data systems.
•     Provide assistance to      staff in database use based on technical knowledge of field
•     Assure the quality of      data feeds and processing of downloads from FHI Global Spreadsheets and      that of other implementing partners.     
•     Develop      standardized programming and data documentation procedures relevant to the      HIV and AIDS data systems.  Train others in specific data processing and      design tasks.
•     Determine and refine FHI’s      GIS requirements.
•     Design / create      special maps and digitizes the maps to GIS datasets.
•     Create and maintain      the structures necessary for GIS data storage and designs the tools      necessary for loading / transferring GIS data between different systems.
•     Write formal metadata      documentation, according to standard, as well as informal documentation      for GIS data resources.
•     Develop web based and      mobile GIS application, customizes desktop GIS software to facilitate end      user training and ease of use; trains users and provides support for      desktop applications
•     Works on special GIS      projects as assigned, developing custom data, statistics, reports, presentations      and other products in a team environment.
•     Perform other duties      as assigned.

Knowledge, skills and abilities:

•     Ability to work with others and to develop and maintain compatibility among project staff, subcontractors, and recipients of assistance.
•     MS SQL Server Administration, District Health Information System (DHIS) Windows NT and Office Administration and Management, Relational database design and analysis, SQL and MS Access/Excel programming skills.
•     Ability  to develop Graphic user Interface using MS Access, SQL and/Oracle
•     Demonstrated ability to independently complete assigned tasks, train and facilitate learning and professional development among colleagues.
•     Familiarity with client/server or multi-platform application development.
•     Solid understanding of basic assumptions of clinical and public health industry practices for data acquisition and quality assurance.
•     Knowledge and experience in project-level or state/national-level monitoring and evaluation system implementation.
•     Communicate effectively with all levels of personnel on hardware and software needs.
•     Advanced knowledge of relational database concepts and skills utilized in creating and maintaining relational databases and linking them with GIS.
•     Knowledge and expertise in using GIS software such as ArcGIS 9.x equivalent at a moderate level of complexity.
•     Knowledge of geographic information system concepts and management.
•     Ability to perform spatial analysis of moderate difficulty and present results in a clear and comprehensible way, either orally or as written reports.
•     Ability to perform rectification, transformation and classification processes on raster data. The use of raster based application such as ERDAS and ILWIS is an added advantage.
•     Perform detail-oriented work with a high level of accuracy.
•     Excellent written, oral and interpersonal communication skills with ability to work as a team member.
•     Ability to plan and prioritize own work under tight deadlines, as well as to work on own initiative and as a member of a team.
•     Ability to travel a minimum of 25%.

Qualifications:

•     BS/BA degree in Engineering, Information Technology, Computer Science or its recognized equivalent with 5 – 7 years post national youth service relevant experience.
•     Or MS/MA Geographic Information Systems, Engineering, Information Technology, Computer Science or its recognized equivalent, and 3 – 5 years post national youth service relevant experience.
•     Strong background in geospatial and health information systems (GIS) and/or database management is required.
•     Demonstrated success in multicultural environments is an advantage.