Jobs in a Supply Chain/Freight /Haulage/Courier Services Firm

Job Summary:

The ideal candidate will act as the first point of contact on behalf of the company; Serves visitors by greeting, welcoming, and directing them appropriately; Secretarial duties; Maintains security and telecommunications system.

Detailed Job Duties:

• Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
• Directs visitors by maintaining employee and departmental directories; giving instructions.
• Maintains security by following procedures; monitoring logbook; issuing visitor badges.
• Maintains a professional work environment and administrative support.
• Maintains telecommunication system by following manufacturer's instructions for house phone and console operation.
• Maintains safe and clean reception area by complying with procedures, rules, and regulations.
• Schedule and maintain appointments diary.
• Coordinate incoming and outgoing mails, packages, and deliveries.
• Supply information regarding the organization, products, services and policies to clients on enquiry.
• Deals with compliant tactfully, calmly and politely
• Taking minutes of meeting, handling travel arrangement etc
• Maintains continuity among team members by documenting and communicating actions, irregularities, and continuing needs.
• Contributes to team effort by accomplishing related results as needed.
• Supply line manager adequate information when the need arises.
• Other important functions are Supervisor support, office harmony, crisis handling, office morale, customer service.
• Any other duty secretarial duties as assigned from time to time.

REQUIRED SKILLS & ATTRIBUTES:

•             Listening and Communication skills
•             Interpersonal Skills
•             Organizational skills
•             Computer/IT skills
•             Confidentiality skills
•             Prioriterizing skills priority
•             Flexibility/adaptability skills
•             Self-motivated & efficient
•             Calm under pressure & ability to think on the feet.
•             Customer service orientation

EDUCATIONAL REQUIREMENT:

• Must be a graduate with background in social sciences or secretarial studies. ( BSc/HND/ OND)
• Must have 2- 3 years cognate experience in similar function.

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REQUIRED QUALIFICATIONS
• Bachelor degree in Marketing and Sales Management
• Minimum of 4-6 years marketing/sales experience

REQUIRED SKILLS
• Computer proficiency with Microsoft Office
• Good project management skills
• Sound understanding of the principles of marketing
• Strong understanding of new technologies and how they can be applied to marketing
• Ability to manage a campaign budget
• Team player – works to ensure team goals are met or exceeded
• Good communications skills
• Strong organisation skills

DESIRED ATTRIBUTES
• Energetic and goal driven
• Be able to operate under pressure and meet deadlines
• Creative and innovative.
• Good attention to detail
• Strong interpersonal skills
• Self-driven and interdependent
• Strong and friendly personality
• Maintain a self-development program